Amendments to Various Purchase Orders and Blanket Contracts for Short Term and Emergency Hotel/Motel Accommodations for Shelter Clients

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The decision

2019-12-04 · Economic and Community Development Committee · amended

As filed

The Economic and Community Development Committee: 1. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), granted authority to approve an increase and extension of the existing non-competitive purchase order with Comfort Hotel Airport North (Purchase Order 6048213) by $4,054,019 net of Harmonized Sales Tax until December 31, 2020 for the provision of hotel service, increasing the contract value from $2,500,000 to $6,554,019.

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2. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), granted authority to approve an increase and extension of the existing non-competitive purchase order with Alexandra Hotel (Contract 47022484) by $500,000 net of Harmonized Sales Tax until December 31, 2020 for the provision of hotel service, increasing the contract value from $500,000 to $1,000,000. 3. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), granted authority to approve an increase and extension of the existing non-competitive purchase order with Staybridge Suites Toronto Vaughan (Contract 47022485) by $1,200,000 net of Harmonized Sales Tax until December 30, 2020 for the provision of hotel service, increasing the contract value from $500,000 to $1,700,000. 4. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), granted authority to approve an increase of the existing blanket contract with New Lido Motel (Contract 47020409) by $1,500,000 net of Harmonized Sales Tax until December 31, 2020 for the provision of hotel service, increasing the contract value from $4,040,000.00 to $5,540,000. 5. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), granted authority to approve an increase of the existing blanket contract with Maple Leaf Motel (Contract 47020408) by $200,000 net of Harmonized Sales Tax until December 31, 2020 for the provision of hotel services, increasing the contract value from $1,510,000 to $1,710,000. 6. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), granted authority to approve an increase of the existing blanket contract with ALS - Alternative Living Solution (Contract 47020406) by $530,920 net of Harmonized Sales Tax until December 31, 2020 for the provision of hotel services, increasing the contract value from $3,080,000 to $3,610,920. 7. Requested the General Manager, Shelter, Support and Housing Administration, in consultation with City Planning and Corporate Real Estate Management, to report on the viability of purchasing properties (including hotels and motels) at locations where the City is the majority client, for the purposes of providing pathways out of homelessness.

On the agenda

As the city filed it

This report is to obtain Economic and Community Development Committee's authority to amend (3) three existing non-competitive purchase orders and/or contract established for emergency services and (3) three existing contracts awarded for a (5) five year term in accordance with Request for Proposal No. 9119-16-7030 for the provision of Short Term Accommodations for shelter clients through the use of hotel/motel services for operated shelters.

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Shelter, Support and Housing Administration continues to contract with various hotels to provide shelter to homeless clients. The target values for the contracts and/or purchase orders that were established for these services will be exceeded at some point this year and in early 2020. Given the dollar value, the committee's approval is required to amend these purchasing vehicles. Economic and Community Development Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11a.

Staff recommended

The General Manager, Shelter, Support and Housing Administration and the Chief Purchasing Officer recommend that: 1. The Economic and Community Development Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to approve an increase and extension of the existing non-competitive purchase order with Comfort Hotel Airport North (Purchase Order 6048213) by $4,054,019 net of Harmonized Sales Tax until December 31, 2020 for the provision of hotel service, increasing the contract value from $2,500,000 to $6,554,019.

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2. The Economic and Community Development Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to approve an increase and extension of the existing non-competitive purchase order with Alexandra Hotel (Contract 47022484) by $500,000 net of Harmonized Sales Tax until December 31, 2020 for the provision of hotel service, increasing the contract value from $500,000 to $1,000,000. 3. The Economic and Community Development Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to approve an increase and extension of the existing non-competitive purchase order with Staybridge Suites Toronto Vaughan (Contract 47022485) by $1,200,000 net of Harmonized Sales Tax until December 30, 2020 for the provision of hotel service, increasing the contract value from $500,000 to $1,700,000. 4. The Economic and Community Development Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to approve an increase of the existing blanket contract with New Lido Motel (Contract 47020409) by $1,500,000 net of Harmonized Sales Tax until December 31, 2020 for the provision of hotel service, increasing the contract value from $4,040,000.00 to $5,540,000. 5. The Economic and Community Development Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to approve an increase of the existing blanket contract with Maple Leaf Motel (Contract 47020408) by $200,000 net of Harmonized Sales Tax until December 31, 2020 for the provision of hotel services, increasing the contract value from $1,510,000 to $1,710,000. 6. The Economic and Community Development Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to approve an increase of the existing blanket contract with ALS - Alternative Living Solution (Contract 47020406) by $530,920 net of Harmonized Sales Tax until December 31, 2020 for the provision of hotel services, increasing the contract value from $3,080,000 to $3,610,920.

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