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←Toronto City Council · 2019-10-02 · 2019.MM10.4

The filed record

Grandparenting the use of City Facilities for the Family of Legacy Events - by Councillor Paula Fletcher, seconded by Councillor Brad Bradford

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The decision

2019-10-02 · Toronto City Council · amended

As filed

City Council on October 2 and 3, 2019, adopted the following: 1. City Council request the Executive Director, Corporate Real Estate Management, to grandparent long-standing legacy events held by organizations with charitable or non-commercial mandates, such as the East York Rotary Club, under the pre-2016 Corporate Facilities Display Policy. 2. City Council request the Executive Director, Corporate Real Estate Management,

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to review the Corporate Facilities Display Policy and report back to the November 26 and 27, 2019 meeting of City Council, through the General Government and Licensing Committee, on potential policy amendments that would enable fundraising activities for charitable or non-commercial purposes in Corporate Facilities.

The vote

Adopt Item as Amended · Carried, 25-0

For (25)Ana Bailão, Anthony Perruzza, Brad Bradford, Cynthia Lai, Denzil Minnan-Wong, Frances Nunziata, Gary Crawford, Gord Perks, James Pasternak, Jaye Robinson, Jennifer McKelvie, Jim Karygiannis, Joe Cressy, John Filion, John Tory, Josh Matlow, Kristyn Wong-Tam, Mark Grimes, Michael Ford, Mike Colle, Mike Layton, Paul Ainslie, Paula Fletcher, Shelley Carroll, Stephen Holyday
Absent (1)Michael Thompson
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On the agenda

As the city filed it

Prior to amalgamation, each of the former municipalities hosted long-standing events in partnership with local volunteer-led organizations. The relationship between the former municipalities and these volunteer-led organizations as well as the events they hold are locally important and vital in maintaining community pride. These volunteer-led organizations also make important and long-lasting contributions to City of Toronto initiatives and community goals including social development, economic vitality, and maintaining heritage.

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After amalgamation, many of these community events continue to take place in their respective boroughs. In East York, events like the East York Rotary Auction and the Agnes Macphail Award have been held since 1980 and 1994 respectively. Other historic East York events include the East York Christmas Dinner and East York Canada Day. All of these events were sponsored annually by the former municipality of East York. We have to do a better job of working with volunteer-led organizations and it is imperative that the City of Toronto continue to support these events to ensure that they can continue to be held annually under the same conditions as they have been for their long-standing history. In the fall of 2018, while the municipal election was taking place, Corporate Real Estate Management and Customer Support Services chose to make changes to their facility booking policy through an internal review. This was not communicated to City Council. These changes have affected the ability of some of these organizations to hold their long-standing legacy events at City of Toronto facilities in the legacy Municipalities.

Staff recommended

Councillor Paula Fletcher, seconded by Councillor Brad Bradford, recommends that: 1. City Council request the Executive Director, Corporate Real Estate Management to grandparent all long-standing events of the legacy municipalities under the previous facility booking policies. 2. City Council request the Executive Director, Corporate Real Estate Management to work with organizations to maintain strong relationships and

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ensure that all legacy events are able to be held as they have been in previous years and with support from relevant City Divisions.

    On the record

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