Management Update on the Implementation Status of Outstanding Auditor General Recommendations (City-Wide)

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The decision

2020-06-29 · Toronto City Council · amended

As filed

City Council on June 29 and 30, 2020, adopted the following: 1. City Council receive the report (January 23, 2020) from the City Manager for information. 2. City Council request the City Manager to provide an updated report at scheduled Audit Committee meetings. 3. City Council request the Chief Financial Officer and Treasurer and the Chief Technology Officer to report back to the October 5, 2020 meeting of the General Government and Licensing Committee with a final close-out report with lessons learned for both phases of the Financial Planning Analysis Reporting System project.

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4. City Council direct that Confidential Appendix 4 to the report (January 23, 2020) from the City Manager remain confidential in its entirety, as it involves the security of property belonging to the City of Toronto. Confidential Appendix 4 to the report (January 23, 2020) from the City Manager remains confidential in its entirety in accordance with the provisions of the City of Toronto Act, 2006, as it involves the security of property belonging to the City of Toronto.

On the agenda

As the city filed it

At its meeting on June 28, 2019, the Audit Committee directed staff to report back on a process to track and report the progress on management's implementation and target completion date of outstanding recommendations, with emphasis on those identified by the Auditor General as items of greatest concern. As requested by the City Manager, Internal Audit compiled a database of all outstanding council approved recommendations issued to management by the Auditor General which included recommendations from audits, investigations, Fraud and Waste Hotline reports and those added by Council.

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Updates were solicited from management on the implementation status of the recommendations throughout November and December 2019. This report provides statistics related to the status of implementation as asserted by management and detailed action taken on the implementation of recommendations of greatest concern. There are 785 recommendations outstanding for Agencies, Corporations and City divisions up to and including recommendations tabled at the October 25, 2019 Audit Committee meeting. Within the 785 recommendations, 144 have been deemed of greatest concern by the Auditor General. Management has asserted that 183 or 23% of the 785 total outstanding recommendations have already been implemented or are no longer applicable, which includes 24 or 17% of the 144 recommendations of greatest concern. A further 441 or 56% of the total outstanding recommendations are expected to be implemented by the end of 2020, which includes 92 or 64% of the recommendations of greatest concern. Therefore, by the end of 2020 it is expected that 624 or 79% of the 785 total outstanding recommendations and 116 or 81% of the 144 recommendations of greatest concern will be implemented.

Staff recommended

The City Manager recommends that: 1. City Council receive this report for information. 2. City Council request the City Manager to provide an updated report at scheduled Audit Committee meetings. 3. City Council direct that the confidential information contained in Confidential Appendix 4 remain confidential in its entirety, as it involves the security of property belonging to the City of Toronto.

Considered

2020-02-10 · Audit Committee · adopted
Decision as filed
The Audit Committee recommends that: 1. City Council receive the report (January 23, 2020) from the City Manager for information. 2. City Council request the City Manager to provide an updated report at scheduled Audit Committee meetings. 3. City Council direct that the confidential information contained in Confidential Appendix 4 to the report (January 23, 2020) from the City Manager remain confidential in its entirety, as it involves the security of property belonging to the City of Toronto.
2020-06-29 · Toronto City Council · amended

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