Non-Competitive Contract for the Provision of Proprietary Original Equipment Manufacturer (OEM) Parts and Service from G.C. Duke Equipment Limited

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The decision

2020-07-28 · Toronto City Council · adopted

As filed

City Council on July 28 and 29, 2020, adopted the following: 1. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and sign on behalf of the City a non-competitive agreement with G.C. Duke Equipment Limited for the supply, delivery and warranty of proprietary parts and services for Jacobsen, Ransomes and Cushman machines, for a period of five (5) years from August 1, 2020 to July 31,

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2025 in the amount of $796,370, net of Harmonized Sales Tax ($810,386, net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and in a form satisfactory to the City Solicitor.

On the agenda

As the city filed it

The purpose of this report is to request authority to enter into a non-competitive contract with G.C. Duke Equipment Limited (G.C. Duke) being the only authorized dealer in Ontario for the supply of proprietary parts and service for Jacobsen, Ransomes and Cushman machines. The contract will be for a period of five (5) years, commencing on August 1, 2020 to July 31, 2025 in the total amount of $796,370, net of Harmonized Sales Tax ($810,386, net of Harmonised Sales Tax recoveries).

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Mowers are acquired by Fleet Services and are sourced through a competitive solicitation process. Parks, Forestry and Recreation Division (PF and R) Small Engine Mechanics maintain the equipment and must use Original Equipment Manufacturer (OEM) parts to ensure manufacturer's warranty for the mowers remains valid. This contract will ensure the continued operation of all golf courses and parks operated and maintained by the City of Toronto. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five year commitment for each vendor, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of HST allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.

Staff recommended

The General Manager, Parks, Forestry and Recreation and the Chief Purchasing Officer recommends that: 1. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and sign on behalf of the City a non-competitive agreement with G.C. Duke Equipment Limited for the supply, delivery and warranty of proprietary parts and services for Jacobsen, Ransomes and Cushman machines, for a period of five

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(5) years from August 1, 2020 to July 31, 2025 in the amount of $796,370, net of Harmonized Sales Tax ($810,386, net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and in a form satisfactory to the City Solicitor.

Considered

2020-07-07 · General Government and Licensing Committee · adopted
Decision as filed
The General Government and Licensing Committee recommends that: 1. City Council authorize the General Manager, Parks, Forestry and Recreation to negotiate and sign on behalf of the City a non-competitive agreement with G.C. Duke Equipment Limited for the supply, delivery and warranty of proprietary parts and services for Jacobsen, Ransomes and Cushman machines, for a period of five (5) years from August 1, 2020 to July
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31, 2025 in the amount of $796,370, net of Harmonized Sales Tax ($810,386, net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation and in a form satisfactory to the City Solicitor.
2020-07-28 · Toronto City Council · adopted

On the record

The item as the City filed it

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