Authorization to Execute a Memorandum of Understanding with and transfer of funds to Harbourfront Centre for Virtual Canada Day 2020 Production - by Councillor Joe Cressy, seconded by Councillor Mike Layton

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The decision

2020-06-29 · Toronto City Council · adopted

As filed

City Council on June 29 and 30, 2020, adopted the following: 1. City Council authorize the Deputy City Manager, Community and Social Services to enter into and execute a Memorandum of Understanding with Harbourfront Centre to co-produce the Virtual Canada Day celebration event on July 1, 2020 and to transfer a total of $607,730.00 to Harbourfront Centre for the production of the event, and on such other terms and conditions

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satisfactory to the Deputy City Manager, Community and Social Services, and in a form satisfactory to the City Solicitor.

On the agenda

As the city filed it

At its meeting on May 28, 2020, City Council adopted Item CC21.5 authorizing the Deputy City Manager, Community and Social Services, to enter into and administer a funding agreement with the Department of Canadian Heritage to accept a grant in the amount of $547,000.00 for the production of a virtual Canada Day Celebration event to be held on July 1, 2020. Under this previous approval, the General Manager, Economic Development and Culture submitted a report to City Council that outlined the details of the virtual Canada Day Celebration event, including a partnership between the City and Harbourfront Centre and TO Live to co-produce the event.

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This report was adopted by City Council. It has since come to light that City Council authorization for the City to enter into an agreement with Harbourfront Centre was inadvertently not requested. As such, authorization is being sought by way of this Motion. As the majority of Economic Development and Culture ("EDC") staff have been redeployed to essential services or reassigned to COVID-19 Business and Culture Mitigation and Recovery special project teams, EDC has engaged Harbourfront Centre as lead producer for the virtual Canada Day Celebration event. EDC will oversee the project budget to ensure that federal grant funds are spent in accordance with the funding agreement with the Department of Canadian Heritage. EDC has finalized a Memorandum of Understanding with Harbourfront Centre outlining the partnership and eligible project budget expenditures but requires authorization from City Council to execute. This motion also requests that City Council authorize the transfer of $607,730 from the City to Harbourfront Centre (of this total amount, $547,730 is from federal grant funds and $60,000 is from the City) for the event production. The City's portion is funded by a mix of private sponsorships secured by EDC, and resources from the 2020 Approved Operating Budget for Economic Development and Culture allocated to City-produced cultural events. This motion is urgent because if authorization is not given, the virtual Canada Day Celebration event to be held on July 1, 2020 cannot proceed.

Staff recommended

Councillor Joe Cressy, seconded by Councillor Mike Layton, recommends that: 1. City Council authorize the Deputy City Manager, Community and Social Services to enter into and execute a Memorandum of Understanding with Harbourfront Centre to co-produce the Virtual Canada Day celebration event on July 1, 2020 and to transfer a total of $607,730.00 to Harbourfront Centre for the production of the event, and on such other

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terms and conditions satisfactory to the Deputy City Manager, Community and Social Services, and in a form satisfactory to the City Solicitor.

On the record

The item as the City filed it

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