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←Infrastructure and Environment Committee · 2021-12-02 · 2021.IE26.5

The filed record

Non-Competitive Contract for Two-Way Radio Supply and Service with BearCom Canada Corporation

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The decision

2021-12-15 · Toronto City Council · adopted

As filed

City Council on December 15, 16 and 17, 2021, adopted the following: 1. City Council authorize the General Manager, Solid Waste Management Services to negotiate and enter into a non-competitive agreement with BearCom Canada Corporation for the supply of two-way radios and accessories including a supplier-hosted two-way radio system and professionals services for installation, programming and repairs of the two-way radios

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for a period of 18 months with a 6 months optional extension, at the sole discretion of the General Manager, Solid Waste Management Services, commencing March 1, 2022 to February 28, 2024 for a grand total contract value of $374,370 net of all taxes and charges including estimated annual adjustment for consumer price index, on terms and conditions satisfactory to the General Manager, Solid Waste Management Services and in a form satisfactory to the City Solicitor.

On the agenda

As the city filed it

The purpose of this report is to seek authority from City Council for the General Manager Solid Waste Management Services to negotiate and enter into an 18 months non-competitive contract with a 6 months optional extension with BearCom Canada Corporation for the supply of two-way radios and accessories including a supplier-hosted two-way radio system and professional services for programming of the two-way radios. The current contract 47020597 was issued to BearCom Canada Corporation as a result of the Request for Quotation Number 2104-17-0028 and scheduled to expire effective February 28, 2022.

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The 18 months non-competitive contract with 6 months optional extension has a total potential value of $374,370 net of all taxes and charges, ($380,960 Net of Harmonized Sales Tax recoveries) The non-competitive contract is required to address the ongoing global electronics shortage which has resulted in supply chain inconsistency, and severe inflation of pricing in the electronics market. By entering into this non-competitive contract Solid Waste Management Services can avoid the financial risk of having an over-valued contract which would be based off of the current inflated market value for radios. The division would also be avoiding any other procurement risks that may result from supply chain inconsistency. In addition to mitigating financial and procurement risks, this non-competitive contract serves to ensure critical business continuity, as the radios are used operationally for the delivery of front line essential services.

Staff recommended

The General Manager, Solid Waste Management Services and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. City Council authorize the General Manager, Solid Waste Management Services to negotiate and enter into a non-competitive agreement with BearCom Canada Corporation for the supply of two-way radios and accessories including a supplier-hosted two-way radio system and professionals

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services for installation, programming and repairs of the two-way radios for a period of 18 months with a 6 months optional extension, at the sole discretion of the General Manager, Solid Waste Management Services, commencing March 1, 2022 to February 28, 2024 for a grand total contract value of $374,370 net of all taxes and charges including estimated annual adjustment for consumer price index, on terms and conditions satisfactory to the General Manager, Solid Waste Management Services and in a form satisfactory to the City Solicitor.

Considered

  • 2021-12-02 · Infrastructure and Environment Committee · adopted

    Decision as filed

    The Infrastructure and Environment Committee recommends that: 1. City Council authorize the General Manager, Solid Waste Management Services to negotiate and enter into a non-competitive agreement with BearCom Canada Corporation for the supply of two-way radios and accessories including a supplier-hosted two-way radio system and professionals services for installation, programming and repairs of the two-way radios for

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    a period of 18 months with a 6 months optional extension, at the sole discretion of the General Manager, Solid Waste Management Services, commencing March 1, 2022 to February 28, 2024 for a grand total contract value of $374,370 net of all taxes and charges including estimated annual adjustment for consumer price index, on terms and conditions satisfactory to the General Manager, Solid Waste Management Services and in a form satisfactory to the City Solicitor.

  • 2021-12-15 · Toronto City Council · adopted

On the record

The item as the City filed it

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