Amendment to Purchase Order Number 6052202 with Deloitte Incorporated for the Provision of System Integrator Services for the Financial System Transformation Program

In the current state, there are numerous systems with financial information that exist outside of the core financial platform. Extensive manual interventions and workarounds are required in most aspects of financial processes and reporting. The result has been a network of over 70 plus systems that do not meet the City's current needs. The new version of the core financial platform provides the City with the opportunity to review and build more efficient and effective business processes and consolidate a number of systems, and financial information, which will support an integrated and seamless delivery environment that will be critical for all City financial operations. So far, the Program has completed the redesigned finance business processes, defined the solution design to enable these business processes and is currently progressing through the implementation of the platform. The negotiations and the impending Purchase Order Amendment are intended to support the continued implementation of the Financial System Transformation Program throughout 2024, and are expected to follow two key drivers, as outlined below: 1- The delivery of critical and complex business processes and integrated testing for successful deployment; and, 2- The alignment of the initial SAP Ariba solution implementation with the leading best practices. This additional scope will better position the City for the Procure to Pay process transformation and the SAP Ariba - S / 4HANA integrated rollout. The total value of the Purchase Order Amendment being requested is up to $8,000,000 net of all taxes and charges ($8,140,800 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $43,645,200 net of all taxes and charges ($44,413,356 net of Harmonized Sales Tax recoveries) to up to $51,645,200 net of all taxes and charges ($52,554,156 net of Harmonized Sales Tax recoveries). Funding is available in the 2023-2032 Approved Capital Budget and Plan for the Office of the Controller under the Financial System Transformation Program. The General Government Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code Chapter 71, Financial Control, Section 71-11.1.

for Financial System Transformation Program up to $8,000,000 net of all taxes and charges ($8,140,800 net of Harmonized Sales Tax recoveries), from $43,645,200 net of all applicable taxes and charges ($44,413,356 net of Harmonized Sales Tax recoveries) to a total amount of up to $51,645,200 net of all applicable taxes and charges ($52,554,156 net of Harmonizes Sales Tax recoveries).