Homelessness Services Capital Infrastructure Strategy: Real Estate Strategy and Lease Extensions

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The decision

2024-02-06 · Toronto City Council · amended

As filed

City Council on February 6 and 7, 2024, adopted the following: 1. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services, to negotiate and approve leases, licences and extension agreements in relation to the existing properties identified in Table 1 in Confidential Attachment 1 to the report (December 21, 2023) from

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the Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services, and the Chief Procurement Officer, with the length of the term and the total compensation not exceeding that identified in Table 1 of Confidential Attachment 1 to the report (December 21, 2023) from the Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services, and the Chief Procurement Officer, and on such other terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management, and in consultation with the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor, subject to all related expenditures are funded in Toronto Shelter and Support Services' Approved Operating Budget. 2. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services, to negotiate and approve the acquisition of real estate interests for the Homelessness Services Capital Infrastructure Strategy that meet the criteria identified in Attachment 1 to the report (December 21, 2023) from the Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services, and the Chief Procurement Officer, and on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management, and in consultation with the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor, subject to all related expenditures being funded within the approved 10-Year Capital Plan for Toronto Shelter and Support Services. 3. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services, to approve pre-development and pre-construction costs for renovation/conversion/construction of properties into shelter related facilities suitable for the Homelessness Services Capital Infrastructure Strategy, including environmental site assessments, building condition assessments, designated substance surveys, feasibility studies, zoning reviews, site surveys, cost estimates and cost consultant reports, permits, architectural or engineering reports, select demolition for testing purposes, access agreements, or expropriation reports, appraisals, legal/closing costs related to acquisition of land and buildings, subject to all related expenditures being funded within the approved 10-Year Capital Plan for Toronto Shelter and Support Services. 4. City Council authorize the Deputy City Manager, Corporate Services and/or Executive Director, Corporate Real Estate Management to execute the agreements relating to the agreements referenced in Parts 1 and 2 above, and any ancillary agreements and documents on behalf of the City of Toronto. 5. City Council authorize the public release of Confidential Attachment 1 to the report (December 21, 2023) from the Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services, and the Chief Procurement Officer, upon the expiration of the last agreement of the leased and/or licensed premises, as Confidential Attachment 1 to the report (December 21, 2023) from the Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services, and the Chief Procurement Officer, contains instructions to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto. 6. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services and the Chief Procurement Officer, to approve the development of pre-qualified lists of fast tracked project design and delivery suppliers, such as design builders, design consultants, engineering consultants, costs consultants, general contractors, and construction managers, to be assigned rotationally or through a second stage process and exceeds the roster work assignment limit of $250,000 per work assignment and enter into an agreement(s) with a value exceeding $500,000 for which Bid Award Panel, Committee or City Council approval would normally be required under the City of Toronto Municipal Code Chapter 195, Purchasing, to provide project management, pre-design, design, pre-development, pre-construction, construction, and post construction services for the renovation/conversion/construction of properties into shelter related facilities, suitable for the Homelessness Services Capital Infrastructure Strategy, provided that; a. the procurement processes are completed in accordance with the City of Toronto Municipal Code Chapter 195, Purchasing, and associated policies and procedures; b. the procurement is necessary to meet the timelines of the Homelessness Services Capital Infrastructure Strategy; c. the costs are eligible for, and will be funded through, the Homelessness Services Capital Infrastructure Strategy, subject to being approved within the 10-Year Capital Pan for Toronto Shelter and Support Services; and d. the terms and conditions of any such agreements are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor. 7. City Council, in accordance with Section 71-11.1C of City of Toronto Municipal Code Chapter 71, Financial Control By-law, authorize the General Manager, Toronto Shelter and Support Services, in consultation with Purchasing and Materials Management, to enter into the necessary amending agreements on terms and conditions satisfactory to the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor to increase the value and extend the term of ten non-competitive blanket contracts and two competitive blanket contracts outlined in Tables 1 and 2 of Attachment 2 to the report (December 21, 2023) from the Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services, and the Chief Procurement Officer and contingent on funding in Toronto Shelter and Support Services' 2024 and 2025 Operating Budget. 8. City Council direct the General Manager, Toronto Shelter and Support Services and the Executive Director, Corporate Real Estate Management, to report back annually through the Shelter Infrastructure Plan on the exercise of the authorities related to the acquisitions referenced in Part 2 above. 9. City Council direct the Executive Director, Corporate Real Estate Management and the General Manager, Toronto Shelter and Support Services to implement plans and report back to the Economic and Community Development Committee in the third quarter of 2024 with the outline for de-commissioning temporary shelter hotel locations with the largest (more than 200) single adult and chronically homeless populations, out of the 17 total hotels with lease extensions. 10. City Council direct the General Manager, Toronto Shelter and Support Services, in consultation with local Toronto Police Services Divisions, to review community safety efforts and opportunities for improvement, and to implement measures for the duration of the required lease extension, subject to available resources. 11. City Council direct the General Manager, Toronto Shelter and Support Services to: a. establish an interim mandate for the temporary shelter site located at 2035 Kennedy Road in Scarborough and promptly transition the hotel from a temporary homeless shelter to provide shelter services for refugee and refugee-claimant households; b. immediately increase safety supports on site, in Agincourt Village and the Village Green community; c. prioritize the decommissioning of this site as a shelter and return the site to community use by December 31, 2025 and consult local Councillors during the creation of transition plans to identify appropriate locations for smaller, long-term shelter use as part of the capital plan; and d. provide a monthly status update to the local Councillor. 12. City Council direct the General Manager, Toronto Shelter and Support Services, in consultation with the Medical Officer of Health, to report back to the Economic and Community Development Committee in the third quarter of 2024 with recommendations to expand substance use and overdose prevention programming and support at all temporary shelter hotel locations with a large client population. 13. City Council direct the General Manager, Toronto Shelter and Support Services, in consultation with the Toronto Police Service, to report back to the Economic and Community Development Committee in the third quarter of 2024 on considerations for expanding safety supports at all shelter hotels. 14. City Council direct the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services, the Executive Director, Housing Secretariat, and the Chief Procurement Officer, to develop a process for seeking input, support and guidance from both internal stakeholders and external academic, real estate, and construction industry representatives regarding the most efficient methods for project delivery including jurisdictional scans, as well as the most cost effective approach to applying the available funding. Confidential Attachment 1 to the report (December 21, 2023) from the Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services, and the Chief Procurement Officer remains confidential at this time in accordance with the provisions of the City of Toronto Act, 2006, as it pertains to negotiations carried on or to be carried on by or on behalf of the City of Toronto. Confidential Attachment 1 to the report (December 21, 2023) from the Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services, and the Chief Procurement Officer will be made public upon the expiration of the last agreement of the leased and/or licensed premises.

The vote

Adopt Item as Amended · Carried, 21-4

Against (4)Anthony Perruzza, Nick Mantas, Stephen Holyday, Vincent Crisanti

Absent (1)Mike Colle

The whole record, all 26 members

Every name opens that member’s record.

On the agenda

As the city filed it

This report presents the real estate strategy and recommendations to implement the new Homelessness Services Capital Infrastructure Strategy. The Homelessness Services Capital Infrastructure Strategy was approved by City Council in November 2023 and recommended a long-term, proactive approach for Toronto Shelter and Support Services to improve the stability and recovery of the shelter system and address the unprecedented demand for shelter beds.

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The Homelessness Services Capital Infrastructure Strategy focuses on developing purpose-built shelters, and a gradual transition out of COVID-19 shelter hotels. This real estate strategy was developed in collaboration with Corporate Real Estate Management, and is a companion report to the Homelessness Services Capital Infrastructure Strategy that seeks authorities from City Council required for the real estate and construction activities to implement the Homelessness Services Capital Infrastructure Strategy. The report also reports back on City Council direction to assess opportunities for property acquisition of currently leased sites, including motels that form part of the family and refugee shelter program, and to leverage sites for the dual purpose of shelter and transitional or permanent housing. The real estate strategy focuses on three streams. The first is to obtain City Council authority to expedite the redevelopment of existing City-owned sites or acquiring new sites for permanent, purpose-built shelters with the goal of securing at least five (5) new shelter opportunities in 2024. The new permanent shelters will focus on addressing specific groups including youth, families, and Indigenous populations with program models tailored to help clients meet their goals and create capacity to transition out of temporary sites. The second stream is the carefully managed transition plan for the COVID-19 shelter sites, with a focus on renewing existing leases and contracts to ensure stability until the new permanent shelter sites are operational. The extension of leases and contracts will focus on providing multi-year stability to shelter capacity, and to realize cost savings or cost avoidance. The third stream is the continued coordination with the Housing Secretariat on the HousingTO 2020-2030 Action Plan as a mechanism to manage the demand for shelter by providing affordable and supportive housing outcomes to transition people out of the shelter system, or to avoid entry into homelessness all together. This report also requests authority to amend ten (10) non-competitive blanket contracts and two (2) competitive blanket contracts, established to support temporary shelter operations in hotels. This includes contracts for Infection Prevention and Control, custodial, and catering services.

Staff recommended

The Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services and the Chief Procurement Officer recommend that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services, to negotiate and approve leases, licences and extension agreements in relation to the existing

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properties identified in Table 1 in Confidential Attachment 1, with the length of the term and the total compensation not exceeding that identified in Table 1 of Confidential Attachment 1, and on such other terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management and in consultation with the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor, subject to all related expenditures are funded in Toronto Shelter and Support Services' Approved Operating Budget. 2. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services, to negotiate and approve the acquisition of real estate interests for the Homelessness Services Capital Infrastructure Strategy that meet the criteria identified in Attachment 1, and on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management and in consultation with the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor, subject to all related expenditures being funded within the approved 10-Year Capital Plan for Toronto Shelter and Support Services. 3. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services, to approve pre-development and pre-construction costs for renovation/conversion/construction of properties into shelter related facilities suitable for the Homelessness Services Capital Infrastructure Strategy, including environmental site assessments, building condition assessments, designated substance surveys, feasibility studies, zoning reviews, site surveys, cost estimates and cost consultant reports, permits, architectural or engineering reports, select demolition for testing purposes, access agreements, or expropriation reports, appraisals, legal/closing costs related to acquisition of land and buildings, subject to all related expenditures being funded within the approved 10-Year Capital Plan for Toronto Shelter and Support Services. 4. City Council authorize the Deputy City Manager, Corporate Services and/or Executive Director, Corporate Real Estate Management to execute the agreements relating to the agreements referenced in Recommendation 1 and 2, and any ancillary agreements and documents on behalf of the City of Toronto. 5. City Council authorize the public release of Confidential Attachment 1 to the report from the General Manager, Toronto Shelter and Support Services, and the Executive Director, Corporate Real Estate Management upon the expiration of the last agreement of the leased and/or licensed premises, as Confidential Attachment 1 contains instructions to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto. 6. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services and Chief Procurement Officer, to approve the development of pre-qualified lists of fast tracked project design and delivery suppliers, such as design builders, design consultants, engineering consultants, costs consultants, general contractors, and construction managers, to be assigned rotationally or through a second stage process and exceeds the roster work assignment limit of $250,000 per work assignment and enter into an agreement(s) with a value exceeding $500,000 for which Bid Award Panel, Committee or City Council approval would normally be required under the City of Toronto Municipal Code Chapter 195, to provide project management, pre-design, design, pre-development, pre-construction, construction, and post construction services for the renovation/conversion/construction of properties into shelter related facilities, suitable for the Homelessness Services Capital Infrastructure Strategy, provided that; a. the procurement processes are completed in accordance with the City of Toronto Municipal Code Chapter 195, Purchasing, and associated policies and procedures; b. the procurement is necessary to meet the timelines of the Homelessness Services Capital Infrastructure Strategy; c. the costs are eligible for, and will be funded through, the Homelessness Services Capital Infrastructure Strategy, subject to being approved within the 10-Year Capital Pan for Toronto Shelter and Support Services; and d. the terms and conditions of any such agreements are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor. 7. City Council in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to the General Manager, Toronto Shelter and Support Services, in consultation with Purchasing and Materials Management, to enter into the necessary amending agreements on terms and conditions satisfactory to the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor to increase the value and extend the term of ten (10) non-competitive blanket contracts and two (2) competitive blanket contracts outlined in Tables 1 and 2 of Attachment 2 of this report and contingent on funding in Toronto Shelter and Support Services' 2024 and 2025 Operating Budget. 8. City Council direct the General Manager, Toronto Shelter and Support Services and the Executive Director, Corporate Real Estate Management, to report back annually through the Shelter Infrastructure Plan on the exercise of the authorities related to the acquisitions referenced in Recommendation 2.

Considered

2024-01-11 · Economic and Community Development Committee · amended
Decision as filed
The Economic and Community Development Committee recommend that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services, to negotiate and approve leases, licences and extension agreements in relation to the existing properties identified in Table 1 in Confidential Attachment 1, with the length of the term and the
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total compensation not exceeding that identified in Table 1 of Confidential Attachment 1 to the report (December 21, 2023) from the Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services, and the Chief Procurement Officer, and on such other terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management and in consultation with the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor, subject to all related expenditures are funded in Toronto Shelter and Support Services' Approved Operating Budget. 2. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services, to negotiate and approve the acquisition of real estate interests for the Homelessness Services Capital Infrastructure Strategy that meet the criteria identified in Attachment 1 to the report (December 21, 2023) from the Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services, and the Chief Procurement Officer, and on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management and in consultation with the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor, subject to all related expenditures being funded within the approved 10-Year Capital Plan for Toronto Shelter and Support Services. 3. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services, to approve pre-development and pre-construction costs for renovation/conversion/construction of properties into shelter related facilities suitable for the Homelessness Services Capital Infrastructure Strategy, including environmental site assessments, building condition assessments, designated substance surveys, feasibility studies, zoning reviews, site surveys, cost estimates and cost consultant reports, permits, architectural or engineering reports, select demolition for testing purposes, access agreements, or expropriation reports, appraisals, legal/closing costs related to acquisition of land and buildings, subject to all related expenditures being funded within the approved 10-Year Capital Plan for Toronto Shelter and Support Services. 4. City Council authorize the Deputy City Manager, Corporate Services and/or Executive Director, Corporate Real Estate Management to execute the agreements relating to the agreements referenced in Recommendation 1 and 2 above, and any ancillary agreements and documents on behalf of the City of Toronto. 5. City Council authorize the public release of Confidential Attachment 1 to the report (December 21, 2023) from the Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services, and the Chief Procurement Officer, upon the expiration of the last agreement of the leased and/or licensed premises, as Confidential Attachment 1 contains instructions to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto. 6. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the General Manager, Toronto Shelter and Support Services and Chief Procurement Officer, to approve the development of pre-qualified lists of fast tracked project design and delivery suppliers, such as design builders, design consultants, engineering consultants, costs consultants, general contractors, and construction managers, to be assigned rotationally or through a second stage process and exceeds the roster work assignment limit of $250,000 per work assignment and enter into an agreement(s) with a value exceeding $500,000 for which Bid Award Panel, Committee or City Council approval would normally be required under the City of Toronto Municipal Code Chapter 195, to provide project management, pre-design, design, pre-development, pre-construction, construction, and post construction services for the renovation/conversion/construction of properties into shelter related facilities, suitable for the Homelessness Services Capital Infrastructure Strategy, provided that; a. the procurement processes are completed in accordance with the City of Toronto Municipal Code Chapter 195, Purchasing, and associated policies and procedures; b. the procurement is necessary to meet the timelines of the Homelessness Services Capital Infrastructure Strategy; c. the costs are eligible for, and will be funded through, the Homelessness Services Capital Infrastructure Strategy, subject to being approved within the 10-Year Capital Pan for Toronto Shelter and Support Services; and d. the terms and conditions of any such agreements are acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor. 7. City Council in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to the General Manager, Toronto Shelter and Support Services, in consultation with Purchasing and Materials Management, to enter into the necessary amending agreements on terms and conditions satisfactory to the General Manager, Toronto Shelter and Support Services, and in a form satisfactory to the City Solicitor to increase the value and extend the term of ten (10) non-competitive blanket contracts and two (2) competitive blanket contracts outlined in Tables 1 and 2 of Attachment 2 to the report (December 21, 2023) from the Executive Director, Corporate Real Estate Management, the General Manager, Toronto Shelter and Support Services, and the Chief Procurement Officer and contingent on funding in Toronto Shelter and Support Services' 2024 and 2025 Operating Budget. 8. City Council direct the General Manager, Toronto Shelter and Support Services and the Executive Director, Corporate Real Estate Management, to report back annually through the Shelter Infrastructure Plan on the exercise of the authorities related to the acquisitions referenced in Recommendation 2 above. 9. City Council direct the Executive Director, Corporate Real Estate Management and the General Manager, Toronto Shelter and Support Services to implement plans and report back to the Economic and Community Development Committee in the third quarter of 2024 with the outline for de-commissioning temporary shelter hotel locations with the largest (more than 200) single adult and chronically homeless populations, out of the 17 total hotels with lease extensions. 10. City Council direct the General Manager, Toronto Shelter and Support Services in consultation with local Toronto Police Services Divisions, to review community safety efforts and opportunities for improvement, and to implement measures for the duration of the required lease extension, subject to available resources.
2024-02-06 · Toronto City Council · amended

On the record

The item as the City filed it