Amending FIFA World Cup 2026 Subcommittee Mandate

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The decision

2024-06-18 · Executive Committee · adopted

As filed

The Executive Committee: 1. Deemed all FIFA World Cup 2026 related matters to be in the mandate of the Executive Committee, and that Executive Committee will be the Standing Committee to consider and approve awards in excess of $20 million and any award where the Chief Procurement Officer is of the opinion that the award should be made by Standing Committee. 2. Rescinded the mandate of the FIFA World Cup 2026 Financial Oversight Subcommittee established in 2024.EX13.16.

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3. Renamed and established a new mandate for the FIFA World Cup 2026 Subcommittee as follows: a. to consider and make recommendations to Executive Committee on all FIFA World Cup 2026 (FWC26) related matters, including awards to be considered by Executive Committee; and b. to consider and make recommendations to Executive Committee on the procurement plan for FWC26 including anticipated Chapter 71 - Schedule A expenditures in excess of $500,000 (exclusive of taxes). 4. Requested the Chief Procurement Officer to report to the first meeting of the FIFA World Cup 2026 Subcommittee on July 5, 2024 on a procedure under which awards and purchase order amendments not typically requiring Standing Committee approval will be brought to the FIFA World Cup 2026 Subcommittee and the Executive Committee, including for procurements that exceed budget by the lesser of 5 percent or $250,000. 5. Requested the Executive Director, World Cup Hosting 2026 and the Chief Procurement Officer to report for information to the FIFA World Cup 2026 Subcommittee on procurements (competitive, non-competitive and invitational), Chapter 71 - Schedule A expenditures, and amendments that are transacted in accordance with Chapter 195, Chapter 71 and other delegated authorities.

On the agenda

As the city filed it

As the City prepares to host six matches during the FIFA World Cup 2026 (FWC26), City Council has committed to delivering the games in a transparent, accountable, and collaborative manner. On April 9, Executive Committee created the FWC26 Financial Oversight Subcommittee. Based on further advice from City staff, I am writing to recommend that Executive Committee deem all matters related to FWC26 in the mandate of Executive Committee and then in turn delegate that work to the Subcommittee, which will then report to Executive Committee.

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This will allow for strong oversight of the entire FWC26 program, budget, and expenditures.

Staff recommended

Mayor Olivia Chow recommends that the Executive Committee: 1. Deem all FIFA World Cup 2026 related matters to be in the mandate of the Executive Committee, and that Executive Committee will be the Standing Committee to consider and approve awards in excess of $20 million and any award where the Chief Procurement Officer is of the opinion that the award should be made by Standing Committee. 2. Rescind the mandate of the FIFA World Cup 2026 Financial Oversight Subcommittee established in 2024.EX13.16.

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3. Rename and establish a new mandate for the FIFA World Cup 2026 Subcommittee as follows: a. to consider and make recommendations to Executive Committee on all FIFA World Cup 2026 (FWC26) related matters, including awards to be considered by Executive Committee; and b. to consider and make recommendations to Executive Committee on the procurement plan for FWC26 including anticipated Chapter 71 - Schedule A expenditures in excess of $500,000 (exclusive of taxes). 4. Request the Chief Procurement Officer to report to the first meeting of the FIFA World Cup 2026 Subcommittee on July 5, 2024 on a procedure under which awards and purchase order amendments not typically requiring Standing Committee approval will be brought to the FWC26 Subcommittee and Executive Committee, including for procurements that exceed budget by the lesser of 5 percent or $250,000. 5. Request the Executive Director, World Cup Hosting 2026, and the Chief Procurement Officer to report for information to the FIFA World Cup 2026 Subcommittee on procurements (competitive, non-competitive and invitational), Chapter 71 - Schedule A expenditures, and amendments that are transacted in accordance with Chapter 195, Chapter 71 and other delegated authorities.

On the record

The item as the City filed it

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