Amendment to Blanket Contract Number 47023883 with Green Tractors Inc., the Authorized Deere & Company Dealer for the Supply and Delivery of Various Pieces of Ground Maintenance Equipment for Fleet Services

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The decision

2024-02-13 · General Government Committee · adopted

As filed

The General Government Committee: 1. Authorized the Acting General Manager, Fleet Services to amend the legal agreement and Blanket Contract Number 47023883 issued to Green Tractors Inc., the authorized dealer of Deere and Company, by increasing the total Blanket Contract target value by $5,362,444 net of all applicable charges ($5,456,823 net of Harmonization Sales Tax recoveries), revising the current Blanket Contract

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value from $4,105,319 net of all taxes and charges ($4,177,573 net of Harmonization Sales Tax recoveries) to $9,467,763 net of all taxes and charges ($9,634,396 net of Harmonization Sales Tax recoveries).

On the agenda

As the city filed it

The purpose of this report is to request authority to amend Blanket Contract Number 47023883 issued to Green Tractors Inc., the authorized dealer for Deere and Company, for the supply and delivery of various pieces of ground maintenance equipment, including mowers and utility vehicles with accessories, attachments, and supplies. Fleet Services completed a review of the 2024 to 2026 replacement plan and concluded that there will be a funding shortfall.

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The additional funding will allow Fleet Services to continue supporting the procurement of ground maintenance equipment requisitions on behalf of Parks, Forestry and Recreation, Toronto Water, Exhibition Place, Fleet Services, Solid Waste Management, and Transportation Services to deliver public services. This amendment is to address escalating unit costs, due to supply chain issues resulting from increased raw material costs, component shortages, increased freight costs, to cover electric vehicle premium and State of Goods Repair backlog units. The total value of the amendment being requested for Blanket Contract Number 47023883 with Green Tractors Inc. is for $5,362,444 net of all applicable taxes and charges ($5,456,823 net of Harmonization Sales Tax recoveries) increasing the contract value from $4,105,319 net of all taxes and charges ($4,177,573 net of Harmonization Sales Tax recoveries) to $9,467,763 net of all taxes and charges ($9,634,396 net of Harmonization Sales Tax recoveries). General Government Committee approval is required in accordance with Section 71-11.1C of the Toronto Municipal Code Chapter 71 (Financial Control By-law), where the current request exceeds the allowable threshold of $500,000 net of all taxes and charges.

Staff recommended

The Acting General Manager, Fleet Services, and the Chief Procurement Officer recommend that: 1. General Government Committee to grant authority to the Acting General Manager, Fleet Services to amend the legal agreement and Blanket Contract Number 47023883 issued to Green Tractors Inc., the authorized dealer of Deere and Company, by increasing the total Blanket Contract target value by $5,362,444 net of all applicable

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charges ($5,456,823 net of Harmonization Sales Tax recoveries), revising the current Blanket Contract value from $4,105,319 net of all taxes and charges ($4,177,573 net of Harmonization Sales Tax recoveries) to $9,467,763 net of all taxes and charges ($9,634,396 net of Harmonization Sales Tax recoveries).

On the record

The item as the City filed it

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