Non-Competitive Contracts with Intergraph Canada Ltd., and Quatro Group Software Systems Inc., for the Provision of Proprietary Fire Services Information and Technology Systems for Toronto Fire Services

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The decision

2024-11-13 · Toronto City Council · adopted

As filed

City Council on November 13 and 14, 2024, adopted the following: 1. City Council, in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year (5) commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as

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per the Toronto Municipal Code Chapter 71, Financial Control, Section 71-11A, authorize the Fire Chief and General Manager, Toronto Fire Services, to negotiate and enter into a contract with Intergraph Canada Ltd., for the amount of $508,800 net of all taxes and charges ($517,755 net of Harmonized Sales Tax recoveries), to provide professional services and additional licenses for existing Computer Aided Dispatch and Business Intelligence systems for a period of five (5) years from the effective date of the agreement, on terms and conditions satisfactory to the Fire Chief and General Manager, Toronto Fire Services, and in a form satisfactory to the City Solicitor. 2. City Council in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year (5) commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code Chapter 71, Financial Control, Section 71-11A, authorize the Fire Chief and General Manager, Toronto Fire Services, to negotiate and enter into a contract with Quatro Group Software Systems Inc., for the amount of $381,600 net of all taxes and charges ($388,316 net of Harmonized Sales Tax recoveries), to provide professional services and additional licenses for the existing Payroll, Time Entry system for a period of five (5) years from the effective date of the agreement, on terms and conditions satisfactory to the Fire Chief and General Manager, Toronto Fire Services and in a form satisfactory to the City Solicitor.

On the agenda

As the city filed it

The purpose of this report is to request authority to enter into a non-competitive contract due to exclusive rights with Intergraph Canada Ltd., to provide Computer Aided Dispatch which represents the core of Toronto Fire Services emergency response, in the amount of $508,800 net of all taxes and charges ($517,755 net of Harmonized Sales Tax Recoveries) for a period of five (5) years from the effective date of the agreements.

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In addition, Toronto Fire Services is also requesting authority to enter into a non-competitive contract due to exclusive rights with Quatro Group Software Systems Inc., to provide the payroll / time entry system used by Toronto Fire Services in the amount of $381,600 net of all taxes and charges ($388,316 net of Harmonized Sales Tax Recoveries), for a period of five (5) years from the effective date of the agreements. Both vendors have been utilized by Toronto Fire Services for a number of years to provide vital technology services for the division.

Staff recommended

The Fire Chief and General Manager, Toronto Fire Services, and the Chief Procurement Officer recommend that: 1. City Council, in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year (5) commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized

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Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A, grant authority to the Fire Chief and General Manager to negotiate and enter into a contract with Intergraph Canada Ltd., for the amount of $508,800 net of all taxes and charges ($517,755 net of Harmonized Sales Tax recoveries), to provide professional services and additional licenses for existing Computer Aided Dispatch and Business Intelligence systems for a period of five (5) years from the effective date of the agreement, on terms and conditions satisfactory to the Fire Chief and General Manager, and in a form satisfactory to the City Solicitor. 2. City Council in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year (5) commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A, grant authority to the Fire Chief and General Manager, to negotiate and enter into a contract with Quatro Group Software Systems Inc., for the amount of $381,600 net of all taxes and charges ($388,316 net of Harmonized Sales Tax recoveries), to provide professional services and additional licenses for the existing Payroll / Time Entry system for a period of five (5) years from the effective date of the agreement, on terms and conditions satisfactory to the Fire Chief and General Manager, and in a form satisfactory to the City Solicitor.

Considered

2024-10-16 · General Government Committee · adopted
Decision as filed
The General Government Committee recommends that: 1. City Council, in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year (5) commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto
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Municipal Code, Chapter 71 Financial Control, Section 71-11A, grant authority to the Fire Chief and General Manager to negotiate and enter into a contract with Intergraph Canada Ltd., for the amount of $508,800 net of all taxes and charges ($517,755 net of Harmonized Sales Tax recoveries), to provide professional services and additional licenses for existing Computer Aided Dispatch and Business Intelligence systems for a period of five (5) years from the effective date of the agreement, on terms and conditions satisfactory to the Fire Chief and General Manager, and in a form satisfactory to the City Solicitor. 2. City Council in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year (5) commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A, grant authority to the Fire Chief and General Manager, to negotiate and enter into a contract with Quatro Group Software Systems Inc., for the amount of $381,600 net of all taxes and charges ($388,316 net of Harmonized Sales Tax recoveries), to provide professional services and additional licenses for the existing Payroll / Time Entry system for a period of five (5) years from the effective date of the agreement, on terms and conditions satisfactory to the Fire Chief and General Manager, and in a form satisfactory to the City Solicitor.
2024-11-13 · Toronto City Council · adopted

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The item as the City filed it

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