Enhancing Capital Infrastructure Program Coordination

The present five-year capital coordination process does not typically consider longer-term capital projects (5 to 10 years) that are forecasted to support areas of intense growth. Similarly, current capital construction coordination processes have difficulty adjusting to and accommodating emergency requests to conduct last-minute works. It is important that all capital construction projects are properly coordinated, sequenced and bundled, taking into consideration criteria that include safety and traffic congestion in order to minimize impacts to communities. These challenges have created an opportunity to enhance and strengthen the coordination of the City's capital infrastructure program while, at the same time, support the City's efforts to better manage congestion. To advance and support the necessary work to improve coordination and integrate longer-term, near-term and last-minute capital projects across the City, a new Strategic Capital Coordination Office was established in April of this year within the office of the Deputy City Manager, Infrastructure Services. The creation of this new office was supported and informed by the findings of a management consultant's review and a staff led Capital Delivery Improvements Review; both completed in 2023. The overall goal of this new Strategic Capital Coordination Office is to: - Provide strategic senior-level oversight of the City's capital coordination process to enable more timely resolution of emerging issues such as schedule conflicts and management of community impact - Drive accountability among those involved in the planning, coordination and delivery of construction projects across the city - Strengthen collaboration between internal divisions, City agencies and external partners such as utilities and developers with work that impacts the City's right of way - Expand the capital program process to integrate coordination of longer-term plans (5 to 10 years) to maximize bundling and sequencing opportunities of construction projects - Enhance communication and engagement with Councillors and the public to keep everyone informed on upcoming construction activities, community impacts, mitigating measures, and any changes during construction The staff team within Engineering and Construction Services that are responsible for coordination of the Toronto Water and Transportation Services' annual five-year capital plan, were transitioned into the new Strategic Capital Coordination Office in April 2024. As work continues to expand and strengthen the role of this office, additional staff are required to provide strategic coordination of capital projects across the City. Eight new temporary positions to support the implementation of the Strategic Capital Coordination Office, fully funded by the capital budget, are being requested for 2024. An additional seven positions will be requested through the 2025 Budget Process to complete the Strategic Capital Coordination Office. The report also responds to the City Council direction with report IE7.2 of the November 8, 2023 City Council meeting, directing the Deputy City Manager, Infrastructure Services to report back with an approach on the enhancement and expansion of the existing capital coordination programs.

2. City Council request the Mayor to include the required resources for an additional seven (7) positions under Policy, Planning, Finance and Administration through the 2025 Budget Process for consideration to support the full development of the Strategic Capital Coordination Office with full recovery from the 10-Year Capital Budget and Plan for Transportation Services and Toronto Water.