Accepting an In-Kind Donation from Kew Gardens Tennis Club to Refurbish Tennis Courts at Beaches Park - by Councillor Brad Bradford, seconded by Councillor Parthi Kandavel

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The decision

2024-05-22 · Toronto City Council · adopted

As filed

City Council on May 22 and 23, 2024, adopted the following: 1. City Council authorize the General Manager, Parks, Forestry and Recreation, to accept the in-kind donation of up to $0.200 million from Kew Gardens Tennis Club for the purposes of refurbishing five tennis courts at Beaches Park in 2024, in compliance with the Policy for Outdoor Community Tennis Club Operations and the Donations to the City of Toronto for Community Benefits Policy.

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2. City Council authorize the General Manager, Parks, Forestry and Recreation, to execute an agreement with Kew Gardens Tennis Club to facilitate the capital repairs and improvements at Beaches Park in 2024, including renovations to the back area to build mini courts that could facilitate red ball and pickleball play, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation, in a form and content satisfactory to the City Solicitor, and in accordance with City policies applicable to capital projects, including compliance with the City's fair wage policy and other procurement policies, as well as the City's Labour Trades Contractual Obligations in the Construction Industry, if applicable.

On the agenda

As the city filed it

First approved by City Council in 2004, the Policy for Community Tennis Club Operations establishes Community Tennis Clubs as partners in the delivery of tennis programming across the City. The policy guides the operation of Community Tennis Clubs and includes specific requirements for permits, public hours, and the mutual responsibilities of the Community Tennis Clubs and Parks, Forestry and Recreation in maintaining the courts at Community Tennis Club locations.

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Under the policy, Community Tennis Clubs establish and maintain capital reserve funds to make capital repairs and improvements to the Community Tennis Club assets. Kew Gardens Tennis Club is a Community Tennis Club operating at 2075 Queen St E within Beaches Park in Ward 19, Beaches-East York consisting of five hard courts and five clay courts. Kew is proposing to resurface the five hard courts to repair damage and to develop two mini hard courts for programming in a back area of the Club's permitted space. The Club will use its capital reserve fund to cover the costs of the projects. These projects would be delivered through a construction and donation agreement with Parks, Forestry and Recreation. The total in-kind donation amount for both projects is valued up to $0.200 million. Under City Council's Donations to the City of Toronto for Community Benefits Policy, Council authority is required to accept donations over $0.050 million. The proposed scopes of work for Kew Gardens Tennis Club have been reviewed and approved by staff. No costs will be incurred by Parks, Forestry and Recreation for the court refurbishment, and ongoing maintenance will be covered as per the Policy for Outdoor Community Tennis Club Operations. This motion is considered urgent in order for capital projects to commence as early as Spring 2024.

Staff recommended

Councillor Brad Bradford, seconded by Councillor Parthi Kandavel, recommends that: 1. City Council authorize the General Manager, Parks, Forestry and Recreation to accept the in-kind donation of up to $0.200 million from Kew Gardens Tennis Club for the purposes of refurbishing five tennis courts at Beaches Park in 2024, in compliance with the Policy for Outdoor Community Tennis Club Operations and the Donations to the City of Toronto for Community Benefits Policy.

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2. City Council authorize the General Manager, Parks, Forestry and Recreation to execute an agreement with Kew Gardens Tennis Club to facilitate the capital repairs and improvements at Beaches Park in 2024, including renovations to the back area to build mini courts that could facilitate red ball and pickleball play, on terms and conditions satisfactory to the General Manager, Parks, Forestry and Recreation, in a form and content satisfactory to the City Solicitor, and in accordance with City policies applicable to capital projects, including compliance with the City's fair wage policy and other procurement policies, as well as the City's Labour Trades Contractual Obligations in the Construction Industry, if applicable.

On the record

The item as the City filed it

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