Amendment to Blanket Contract 47025515 with CDW Canada Corp., for Microsoft Select Plus Software Products and Support Services Leveraging the Provincial Vendor of Record

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The decision

2025-10-23 · General Government Committee · adopted

As filed

The General Government Committee: 1. Authorized the Chief Technology Officer, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71, Financial Control, to amend Blanket Contract 47025515 with CDW Canada Corp., by increasing the contract value by $7,000,000 net of all applicable charges and taxes ($7,123,200 net of Harmonized Sales Tax Recoveries), revising the current Blanket Contract Value from $5,000,000 to $12,000,000 ($5,088,000.00 to $12,211,200.00 net of Harmonized Sales Tax Recoveries).

On the agenda

As the city filed it

The purpose of this report is to request authority to amend Blanket Contract 47025515 with CDW Canada Corp., a Canadian business subsidiary of a US-based supplier, in the amount of $7,000,000 net of all applicable taxes and charges. Blanket Contract 47025515 is established in accordance with the pricing, terms, and conditions outlined in the Ontario Public Service Vendor of Record (Tender - 18358 - Microsoft Select Plus Agreement and Reseller Agreement).

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While the current Vendor of Record is valid until 2026, the City's agreement remains in effect until February 2029, and the conditions of the Vendor of Record will be upheld until that time. The City intends to continue utilizing the Vendor of Record as long as it remains available to benefit from the Province's competitive procurement process and purchasing power, ensuring the best value for the City. The value of Blanket Contract 47025515 was established based on anticipated needs in early 2024. Since then, the City has more accurately mapped out its requirements to meet the higher standards for disaster recovery modernization due to rising compliance requirements, software renewals, and the expansion of critical division products. This contract, distinct from the City's Microsoft 365 Enterprise Agreement for cloud services, covers non-cloud, legacy and or specialized needs. Leveraging the Provincial Vendor of Record, it provides competitive pricing and flexibility to purchase licences and professional services. This contract ensures the continued operation of critical infrastructure including disaster recovery and supports timely deployment of security updates to maintain strong cybersecurity across the City.

Staff recommended

The Chief Technology Officer, and the Chief Procurement Officer recommend that: 1. General Government authorize the Chief Technology Officer, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71, Financial Control, to amend Blanket Contract 47025515 with CDW Canada Corp., by increasing the contract value by $7,000,000 net of all applicable charges and taxes ($7,123,200 net of Harmonized

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Sales Tax Recoveries), revising the current Blanket Contract Value from $5,000,000 to $12,000,000 ($5,088,000.00 to $12,211,200.00 net of Harmonized Sales Tax Recoveries).

On the record

The item as the City filed it

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