Amendment to Non-Competitive Contract Number 47023371 with 2790584 Ontario Inc for Catering for Multiple Toronto Shelter and Support Services Locations

This extension is required because of the additional time needed to implement a new, cost-saving approach to catering procurement for the division and its Purchase of Service shelter operators. Toronto Shelter and Support Services has been exploring options to extend the pricing arrangements in competitively sourced blanket contracts to Purchase of Service shelter operators. Legal Services and the Purchasing and Materials Management division agree that Chapter 195-6.5 of the Toronto Municipal Code provides the necessary legal basis for this change, but additional time is required to incorporate new language into the solicitation and contract documents. By including provisions that allow Purchase of Service shelter operators to piggyback on competitively sourced blanket catering contracts, the City aims to achieve cost savings for Purchase of Service shelter operators through economies of scale, access to larger catering providers, and the ability to leverage the City's negotiating power. Since Purchase of Service shelter operations are funded through the City's Operating Budget, this initiative would result in cost savings for the City. Services in temporary shelter sites located in hotels can be terminated at no cost to the City if that site closes before the end of the contract. Non-competitive procurements may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. This procurement was issued under the exception related to emergency where 2790584 Ontario Inc, and the City has determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1E). City Council approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195 - 7.3(D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11(A).

with 2790584 Ontario Inc for Catering at various Toronto Shelter and Support Services locations to August 31, 2026.