Ensuring Business Improvement Area Notices During Postal Strike - by Councillor Shelley Carroll, seconded by Councillor Chris Moise

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The decision

2025-10-08 · Toronto City Council · adopted

As filed

City Council on October 8 and 9, 2025, adopted the following: 1. Despite the provisions of Toronto Municipal Code Chapter 19, section 19-3.11.C, City Council authorize the Boards of Management of Business Improvement Areas, who are impacted by the Canada Post labour disruption that prevents the notice of annual general meetings from being sent via prepaid mail, to provide notice of their annual general meeting by alternative communication methods, including but not limited to: a.

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hand delivery within Business Improvement Area boundaries; b. e-mail distribution; c. posting on Business Improvement Area websites and social media; or d. requesting business tenants to forward Annual General Meeting notices to their landlords/property owners. and that this temporary relief take effect immediately and remain in force until postal service resumes. 2. City Council direct that notices distributed using alternative methods must: a. continue to respect the 15-business-day minimum notice period wherever possible; and b. be provided as soon as reasonably feasible if the postal disruption makes this 15-business-days notice period unattainable.

On the agenda

As the city filed it

The purpose of this motion is to authorize the Boards of Management of Business Improvement Areas to use alternative methods of notification for their upcoming annual general meetings. Economic Development and Culture has requested that this temporary measure be instated to mitigate the impacts of the postal labour disruption on the notification requirements for annual general meetings. Section 3.11C of Municipal Code Chapter 19, Business Improvement Areas, requires the City to distribute notice of a Business Improvement Area's Annual General Meeting by prepaid mail at least 15 business days before the date of the meeting to all persons who own rateable property in a business property class within the business improvement area.

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However, due to the postal strike, the City is unable to mail the notices and does not have the established Business Improvement Area membership communication resources to provide notice by alternative means. The Business Improvement Area office would like the Business Improvement Area boards of management to use their resources to notify their members of the Annual General Meeting until regular postal service resumes. Each Business Improvement Area board of management may choose which method is the most effective way to reach its members, provided the notice meets the requirements of recommendation 1 below. Reason for Urgency: This Motion is urgent because of the postal labour disruption, and as such, action is required at this meeting of City Council.

Staff recommended

Councillor Shelley Carroll, seconded by Councillor Chris Moise, recommends that: 1. Despite the provisions of Toronto Municipal Code Chapter 19, section 19-3.11.C, City Council authorize the Boards of Management of Business Improvement Areas, who are impacted by the Canada Post labour disruption that prevents the notice of annual general meetings from being sent via prepaid mail, to provide notice of their annual general meeting by alternative communication methods, including but not limited to: a.

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