Non-Competitive Contracts with Aimsun Inc., and PTV Group for Aimsun and Vissim Transportation Modeling Software for Transportation Services

Transportation Services has used Aimsun Next and Vissim extensively over the years to conduct traffic operations assessments for a wide range of transportation projects. These software products are proprietary and provided exclusively by their respective vendors. Aimsun's headquarters are in Spain, and the main distributor for North America is based in the United States. Vissim is a traffic simulation software developed by PTV Group, headquartered in Karlsruhe, Germany. The main distributor for Vissim in North America is based in the United States. Aimsun Next and Vissim are essential industry standard tools for modelling and predicting traffic behaviour in response to changes in the transportation network. Aimsun and Vissim are critical for studies such as: - Transportation Master Plans - Environmental Assessments - Traffic Management Plans during construction - Multimodal movement analysis for people and goods - Transit and vehicle operations planning - Traffic diversion planning To ensure continued support for these critical transportation studies and initiatives, new non-competitive contracts for the software licenses are required. A non-competitive procurement may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. This procurement will be proceeding under the exception related to Exclusive Rights, where Aimsun Inc. and the City have determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract, are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1.C). A non-competitive procurement may be undertaken where both the proposed procurement and supplier can be justified in good faith based on an exception set out in Toronto Municipal Code Chapter 195, Procurement. This procurement will be proceeding under the exception related to Exclusive Rights, where PTV Group and the City have determined in good faith that both the proposed procurement and the selected supplier, along with the terms and conditions of the contract, are beneficial to the City (Toronto Municipal Code, Chapter 195, Procurement, Section 7.1.C). City Council approval is required in accordance with Municipal Code Chapter 195, Procurement, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five (5) -year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11A.

2. City Council authorize the General Manager, Transportation Services to enter into a non-competitive contract with PTV Group in the amount of $219,861 USD net of all taxes and charges ($223,731 USD net of Harmonized Sales Tax recoveries) for the provision of ten (10) Vissim software licenses for a term of five (5) years, from the date of award to 2030 on terms and conditions satisfactory to the General Manager, Transportation Services and in a form satisfactory to the City Solicitor.