Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA118.1adopted
Solicitation Issued: November 2, 2020 Solicitation Closed: November 30, 2020 Number of Addenda Issued: One (1) Number of Bids: 2 Table 2: Summary of Bids Received for Ariba Doc 22694782831 Supplier Name Mercer Canada Limited Engineersoft Inc.* *The Proposal did not meet the minimum 75 percent technical threshold, therefore cost of services was not opened.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 14, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) Number Doc 2694782831 Description: For general benefits consulting services, on a fee for service basis, for the provision of subject matter expertise during collective bargaining, review of underwriting methodologies, future marketing of benefit programs as well as auditing of the benefits carrier(s) on behalf of the City (i.e. mapping audit, claims and adjudication audit, disability file audit) for the City of Toronto, Toronto Transit Commission (TTC) and Toronto Police Services Board (TPSB), with a base term of four (4) years, with one (1) separate option year period. Should the option(s) be exercised, then the Director, Pension, Payroll and Employee Benefits will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Mercer Canada Limited Contract Award Value: Contract Period - Date of Award - December 31, 2024 $1,590,031 net of all applicable taxes and charges $1,796,734 including all applicable taxes and charges $1,618,015 net of HST recoveries Option Year 1 - January 1 2025 - December 31, 2025 $339,430 net of all applicable taxes and charges $383,556 including all applicable taxes and charges $345,404 net of HST recoveries The total potential cost to the City including the optional year is $1,963,419 net of HST recoveries. The total potential award including the option year is $1,929,461 net of all applicable taxes and charges, and $2,180,290 including all applicable taxes and charges.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP) Number Doc 2694782831 Description: For general benefits consulting services, on a fee for service basis, for the provision of subject matter expertise during collective bargaining, review of underwriting methodologies, future marketing of benefit programs as well as auditing of the benefits carrier(s) on behalf of the City (i.e. mapping audit, claims and adjudication audit, disability file audit) for the City of Toronto, Toronto Transit Commission (TTC) and Toronto Police Services Board (TPSB), with a base term of four (4) years, with one (1) separate option year period. Should the option(s) be exercised, then the Director, Pension, Payroll and Employee Benefits will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Mercer Canada Limited Contract Award Value: Contract Period - Date of Award - December 31, 2024 $1,590,031 net of all applicable taxes and charges $1,796,734 including all applicable taxes and charges $1,618,015 net of HST recoveries Option Year 1 - January 1 2025 - December 31, 2025 $339,430 net of all applicable taxes and charges $383,556 including all applicable taxes and charges $345,404 net of HST recoveries The total potential cost to the City including the optional year is $1,963,419 net of HST recoveries. The total potential award including the option year is $1,929,461 net of all applicable taxes and charges, and $2,180,290 including all applicable taxes and charges.
BA118.2adopted
Solicitation Issued: November 20, 2020 Solicitation Closed: December 11, 2020 Number of Addenda Issued: Two (2) Number of Bids: Ten (10) Table 3: Summary of Bids Received for Ariba Doc Number 2504041478 including bid price* Bidder Name Bid Price (including H.S.T.) Bond Paving and Construction Inc. $1,061,225 Hank Deenen Landscaping Limited $1,122,000 Mopal Construction Limited $1,242,500 Lomco Limited $1,257,015 Pine Valley Corporation $1,392,041 Index Construction Inc. $1,443,469 Loc-Pave Construction Ltd. $1,467,650 741127 Ontario Ltd. (Ferdom Construction) $1,526,920 CSL Group Ltd. $1,642,620 Bevcon Construction & Paving Ltd. $2,103,305 *As stipulated in the Request For Quotation (RFQ) document, the total value of each award will not exceed $1,250,000.00 per supplier per year (excluding HST).
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 13, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc. Number 2504041478 Description: Supply and delivery of all labour, materials, equipment, and supervision required to complete construction services for general landscape improvements at various Parks, Forestry and Recreation locations throughout the City of Toronto. Recommended Suppliers: 1. Bond Paving and Construction Inc. 2. Hank Deenen Landscaping Limited 3. Mopal Construction Limited 4. Lomco Limited Contract Award Value: 1. Bond Paving and Construction Inc. Date of Award to January 31, 2022 $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 1: (February 1, 2022 to January 31, 2023) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 2: (February 1, 2023 to January 31, 2024) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 3: (February 1, 2024 to January 31, 2025) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries The total potential contract award including all option years is $5,000,000 net of all applicable taxes and charges and $5,650,000 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,088,000 net of HST recoveries. 2. Hank Deenen Landscaping Limited Date of Award to January 31, 2022 $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 1: (February 1, 2022 to January 31, 2023) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 2: (February 1, 2023 to January 31, 2024) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 3: (February 1, 2024 to January 31, 2025) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries The total potential contract award including all option years is $5,000,000 net of all applicable taxes and charges and $5,650,000 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,088,000 net of HST recoveries. 3. Mopal Construction Limited Date of Award to January 31, 2022 $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 1: (February 1, 2022 to January 31, 2023) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 2: (February 1, 2023 to January 31, 2024) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 3: (February 1, 2024 to January 31, 2025) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries The total potential contract award including all option years is $5,000,000 net of all applicable taxes and charges and $5,650,000 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,088,000 net of HST recoveries. 4. Lomco Limited Date of Award to January 31, 2022 $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 1: (February 1, 2022 to January 31, 2023) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 2: (February 1, 2023 to January 31, 2024) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 3: (February 1, 2024 to January 31, 2025) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries The total potential contract award including all option years is $5,000,000 net of all applicable taxes and charges and $5,650,000 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,088,000 net of HST recoveries. All Four (4) Suppliers Combined: The grand total potential contract award including all option years is $20,000,000 net of all applicable taxes and charges and $22,600,000 including all applicable taxes and charges. The total potential cost to the City including all option years for all awards is $20,352,000 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc. Number 2504041478 Description: Supply and delivery of all labour, materials, equipment, and supervision required to complete construction services for general landscape improvements at various Parks, Forestry and Recreation locations throughout the City of Toronto. Recommended Suppliers: 1. Bond Paving and Construction Inc. 2. Hank Deenen Landscaping Limited 3. Mopal Construction Limited 4. Lomco Limited Contract Award Value: 1. Bond Paving and Construction Inc. Date of Award to January 31, 2022 $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 1: (February 1, 2022 to January 31, 2023) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 2: (February 1, 2023 to January 31, 2024) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 3: (February 1, 2024 to January 31, 2025) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries The total potential contract award including all option years is $5,000,000 net of all applicable taxes and charges and $5,650,000 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,088,000 net of HST recoveries. 2. Hank Deenen Landscaping Limited Date of Award to January 31, 2022 $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 1: (February 1, 2022 to January 31, 2023) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 2: (February 1, 2023 to January 31, 2024) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 3: (February 1, 2024 to January 31, 2025) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries The total potential contract award including all option years is $5,000,000 net of all applicable taxes and charges and $5,650,000 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,088,000 net of HST recoveries. 3. Mopal Construction Limited Date of Award to January 31, 2022 $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 1: (February 1, 2022 to January 31, 2023) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 2: (February 1, 2023 to January 31, 2024) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 3: (February 1, 2024 to January 31, 2025) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries The total potential contract award including all option years is $5,000,000 net of all applicable taxes and charges and $5,650,000 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,088,000 net of HST recoveries. 4. Lomco Limited Date of Award to January 31, 2022 $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 1: (February 1, 2022 to January 31, 2023) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 2: (February 1, 2023 to January 31, 2024) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries Option Year 3: (February 1, 2024 to January 31, 2025) $1,250,000 net of all applicable taxes and charges $1,412,500 including HST and all applicable charges $1,272,000 net of HST recoveries The total potential contract award including all option years is $5,000,000 net of all applicable taxes and charges and $5,650,000 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,088,000 net of HST recoveries. All Four (4) Suppliers Combined: The grand total potential contract award including all option years is $20,000,000 net of all applicable taxes and charges and $22,600,000 including all applicable taxes and charges. The total potential cost to the City including all option years for all awards is $20,352,000 net of HST recoveries.
BA118.3adopted
Call Issued: September 2, 2020 Call Closed: October 13, 2020 Number of Addenda Issued: 1 Number of Bids: 3 Table 2: Summary of Bids Received for Request for Quotation (RFQ), Ariba Doc. Number 2573660439 including bid price Bidder Name Evaluated Bid Price (including H.S.T.) Diamond Transmission Ltd. $203,442 Domar Transmission Ltd. $224,573 BDS Fleet Service $237,895
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 13, 2021) from the Chief Procurement Officer: Call Number: Request for Quotation (RFQ), Ariba Doc. Number 2573660439 Description: For the non-exclusive supply and delivery of all labour, materials/parts, tools, equipment, travel time, mileage, fuel and incidentals necessary to perform Transmission System repairs to various manual and automatic transmissions for the City of Toronto's Fleet Services Division on an as and when required basis, for a period of one (1) year from February 13, 2021 to February 12, 2022, with the option to renew the contract for four (4) additional separate one (1) year periods. Recommended Supplier: Diamond Transmissions Ltd. Contract Award Value: $ 225,046 of all applicable taxes and charges $ 254,302 including HST and all applicable charges $ 229,007 net of HST recoveries The Contract is expected to start on February 13, 2021 and end on February 12, 2022. Option Year 1 from February 13, 2022 to February 12, 2023 $231,797 net of all applicable taxes and changes $261,931 including HST and all applicable charges $235,877 net of HST recoveries Option Year 2 from February 13, 2023 to February 12, 2024 $238,751 net of all applicable taxes and changes $269,789 including HST and all applicable charges $242,953 net of HST recoveries Option Year 3 from February 13, 2024 to February 12, 2025 $245,914 net of all applicable taxes and changes $277,883 including HST and all applicable charges $250,242 net of HST recoveries Option Year 4 from February 13, 2025 to February 12, 2026 $253,291 net of all applicable taxes and changes $286,219 including HST and all applicable charges $257,749 net of HST recoveries The total potential contract award identified in this report including all optional years is $1,194,800 net of all taxes, and $1,350,124 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,215,829 net of HST recoveries. The above cost calculations include a twenty-five (25 percent) percent contingency cost for unforeseen factors and 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation (RFQ), Ariba Doc. Number 2573660439 Description: For the non-exclusive supply and delivery of all labour, materials/parts, tools, equipment, travel time, mileage, fuel and incidentals necessary to perform Transmission System repairs to various manual and automatic transmissions for the City of Toronto's Fleet Services Division on an as and when required basis, for a period of one (1) year from February 13, 2021 to February 12, 2022, with the option to renew the contract for four (4) additional separate one (1) year periods. Recommended Supplier: Diamond Transmissions Ltd. Contract Award Value: $ 225,046 of all applicable taxes and charges $ 254,302 including HST and all applicable charges $ 229,007 net of HST recoveries The Contract is expected to start on February 13, 2021 and end on February 12, 2022. Option Year 1 from February 13, 2022 to February 12, 2023 $231,797 net of all applicable taxes and changes $261,931 including HST and all applicable charges $235,877 net of HST recoveries Option Year 2 from February 13, 2023 to February 12, 2024 $238,751 net of all applicable taxes and changes $269,789 including HST and all applicable charges $242,953 net of HST recoveries Option Year 3 from February 13, 2024 to February 12, 2025 $245,914 net of all applicable taxes and changes $277,883 including HST and all applicable charges $250,242 net of HST recoveries Option Year 4 from February 13, 2025 to February 12, 2026 $253,291 net of all applicable taxes and changes $286,219 including HST and all applicable charges $257,749 net of HST recoveries The total potential contract award identified in this report including all optional years is $1,194,800 net of all taxes, and $1,350,124 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,215,829 net of HST recoveries. The above cost calculations include a twenty-five (25 percent) percent contingency cost for unforeseen factors and 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2.
BA118.4adopted
Solicitation Issued: October 20, 2020 Solicitation Closed: November 16, 2020 Number of Addenda Issued: One (1) Number of Bids: Three [3] Table 2: Summary of Bids Received for Ariba Doc Number 2640786158 including Bid Price Supplier Name Bid Price (including H.S.T.) Vallen Canada Inc. $157,515 Argus Health & Safety Ltd. o/a Premier Safety $218,099 Levitt Safety Limited $199,313
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 14, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotations (RFQ) Ariba Doc. Number 2640786158 Description: Ariba Doc. Number 2640786158 for the non-exclusive supply and delivery of new Industrial Scientific MX6 IBRID Gas Detectors, equipment, parts, service, calibration, software updates and repairs on equipment owned and operated by Toronto Fire Services (TFS). Recommended Supplier: Vallen Canada Inc Contract Award Value: $167,273 net of all applicable taxes and charges (including 20 percent contingency) $189,018 including HST and all applicable charges $170,217 net of HST recoveries Contract is expected to start on February 1, 2021 and end on January 31, 2022 Option Year 1 (February 1, 2022 to January 31, 2023) $172,291 net of all applicable taxes and charges (including 20 percent contingency) $194,689 including all applicable taxes and charges $175,323 net of HST recoveries Option Year 2 (February 1, 2023 to January 31, 2024) $177,459 net of all applicable taxes and charges (including 20 percent contingency) $200,529 including all applicable taxes and charges $180,583 net of HST recoveries Option Year 3 (February 1, 2024 to January 31, 2025) $182,783 net of all applicable taxes and charges (including 20 percent contingency) $206,545 including all applicable taxes and charges $186,000 net of HST recoveries The total potential contract award identified in this report is $790,781 including all applicable taxes and charges and $699,806 net of all applicable taxes and charges. The total potential cost to the City including all option years is $712,122 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations (RFQ) Ariba Doc. Number 2640786158 Description: Ariba Doc. Number 2640786158 for the non-exclusive supply and delivery of new Industrial Scientific MX6 IBRID Gas Detectors, equipment, parts, service, calibration, software updates and repairs on equipment owned and operated by Toronto Fire Services (TFS). Recommended Supplier: Vallen Canada Inc Contract Award Value: $167,273 net of all applicable taxes and charges (including 20 percent contingency) $189,018 including HST and all applicable charges $170,217 net of HST recoveries Contract is expected to start on February 1, 2021 and end on January 31, 2022 Option Year 1 (February 1, 2022 to January 31, 2023) $172,291 net of all applicable taxes and charges (including 20 percent contingency) $194,689 including all applicable taxes and charges $175,323 net of HST recoveries Option Year 2 (February 1, 2023 to January 31, 2024) $177,459 net of all applicable taxes and charges (including 20 percent contingency) $200,529 including all applicable taxes and charges $180,583 net of HST recoveries Option Year 3 (February 1, 2024 to January 31, 2025) $182,783 net of all applicable taxes and charges (including 20 percent contingency) $206,545 including all applicable taxes and charges $186,000 net of HST recoveries The total potential contract award identified in this report is $790,781 including all applicable taxes and charges and $699,806 net of all applicable taxes and charges. The total potential cost to the City including all option years is $712,122 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).