Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA174.1adopted
Solicitation Issued: December 16, 2021 Solicitation Closed: January 17, 2022 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation including bid price Supplier Name Evaluated Bid Price (excluding H.S.T.) GUILLEVIN INTERNATIONAL CO $168,541.50 OVERFIX ENVIRONMENTAL PRODUCTS LTD. $11,302,407.80 * Pursuant to the request for quotation document the contract award value includes 25 percent miscellaneous items division contact.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 3, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3208350798 Description: For the non-exclusive supply and delivery of Absorbing Material to various Purchasing and Materials Management and Stores locations from the date of award to January 31, 2023, with the option to renew the Contract for additional four (4) years period at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Guillevin International Co. Contract Award Value: $210,677 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $238,065 including HST and all applicable charges $214,385 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2023. Option Year 1 (February 1, 2023 to January 31, 2024) $216,997 net of all applicable taxes and charges $245,207 including all applicable taxes and charges $220,816 net of HST recoveries Option Year 2 (February 1, 2024 to January 31, 2025) $223,507 net of all applicable taxes and charges $252,563 including all applicable taxes and charges $227,441 net of HST recoveries Option Year 3 (February 1, 2025 to January 31, 2026) $230,212 net of all applicable taxes and charges $260,140 including all applicable taxes and charges $234,264 net of HST recoveries Option Year 4 (February 1, 2026 to January 31, 2027) $237,119 net of all applicable taxes and charges $267,944 including all applicable taxes and charges $241,292 net of HST recoveries The total potential contract including all option years is $1,263,919 including all applicable taxes and charges. The total potential cost to the City including the option years is $1,138,198 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3208350798 Description: For the non-exclusive supply and delivery of Absorbing Material to various Purchasing and Materials Management and Stores locations from the date of award to January 31, 2023, with the option to renew the Contract for additional four (4) years period at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Guillevin International Co. Contract Award Value: $210,677 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $238,065 including HST and all applicable charges $214,385 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2023. Option Year 1 (February 1, 2023 to January 31, 2024) $216,997 net of all applicable taxes and charges $245,207 including all applicable taxes and charges $220,816 net of HST recoveries Option Year 2 (February 1, 2024 to January 31, 2025) $223,507 net of all applicable taxes and charges $252,563 including all applicable taxes and charges $227,441 net of HST recoveries Option Year 3 (February 1, 2025 to January 31, 2026) $230,212 net of all applicable taxes and charges $260,140 including all applicable taxes and charges $234,264 net of HST recoveries Option Year 4 (February 1, 2026 to January 31, 2027) $237,119 net of all applicable taxes and charges $267,944 including all applicable taxes and charges $241,292 net of HST recoveries The total potential contract including all option years is $1,263,919 including all applicable taxes and charges. The total potential cost to the City including the option years is $1,138,198 net of HST recoveries. The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.
BA174.2adopted
Solicitation Issued: October 14, 2021 Solicitation Closed: November 8, 2021 Number of Addenda Issued: Two (2) Number of Bids: Seven (7) Table 2: Summary of Bids Received Supplier Name Direct Construction Company Limited Magil Construction Ontario Inc. Newpark Contracting Incorporated P.S. Painting Limited Sure General Contractors Inc. Tribro Group Ltd Trinity Custom Masonry Ltd. Range of Scores: 32.8 - 86.0
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 3, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3156482104 Description: Supply of all competent labour, materials, supplies, equipment, tools, services, testing devices, skilled trades and supervision to perform Minor Building Repairs, including maintenance, preservation, replacement, preparation, and basic installations to various locations throughout the City of Toronto for the Corporate Real Estate Management Division, Solid Waste Management Division and Municipal Licensing and Standards Division. The term of the agreement is to be for a period of three (3) years, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional one (1) year extension. Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: 1. Tribro Group Ltd. (47 percent of Work) 2. P.S. Painting Limited (27 percent of Work) 3. Newpark Contracting Incorporated (17 percent of Work) 4. Direct Construction Company Limited (9 percent of Work) Contract Award Value: 1. Tribro Group Ltd January 1, 2022 to December 31, 2024 $6,916,504 net of all applicable taxes and charges $7,815,650 including HST and all applicable charges $7,038,234 net of HST recoveries Option Year 1: (January 1, 2025 to December 31, 2025) $2,398,330 net of all applicable taxes and charges $2,710,113 including HST and all applicable charges $2,440,541 net of HST recoveries The total potential contract award including all option years is $9,314,834 net of all applicable taxes and charges and $10,525,763 including all applicable taxes and charges. The total potential cost to the City including all option years is 9,478,775 net of HST recoveries. 2. P.S. Painting Limited January 1, 2022 to December 31, 2024 $4,039,728 net of all applicable taxes and charges $4,564,893 including HST and all applicable charges $4,110,827 net of HST recoveries Option Year 1: (January 1, 2025 to December 31, 2025) $1,400,795 net of all applicable taxes and charges $1,582,898 including HST and all applicable charges $1,425,449 net of HST recoveries The total potential contract award including all option years is $5,440,523 net of all applicable taxes and charges and $6,147,790 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,536,276 net of HST recoveries. 3. Newpark Contracting Incorporated. January 1, 2022 to December 31, 2024 $2,509,528 net of all applicable taxes and charges $2,835,767 including HST and all applicable charges $2,553,696 net of HST recoveries Option Year 1: (January 1, 2025 to December 31, 2025) $870,191 net of all applicable taxes and charges $983,315 including HST and all applicable charges $885,506 net of HST recoveries The total potential contract award including all option years is $3,379,719 net of all applicable taxes and charges and $3,819,082 including all applicable taxes and charges. The total potential cost to the City including all option years is $3,439,202 net of HST recoveries. 4. Direct Construction Company Limited January 1, 2022 to December 31, 2024 $1,285,368 net of all applicable taxes and charges $1,452,466 including HST and all applicable charges $1,307,990 net of HST recoveries Option Year 1: (January 1, 2025 to December 31, 2025) $445,707 net of all applicable taxes and charges $503,649 including HST and all applicable charges $453,552 net of HST recoveries The total potential contract award including all option years is $1,731,750 net of all applicable taxes and charges and $1,956,115 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,761,542 net of HST recoveries. The combined total potential contract award identified in this report for this initial term including all option years is $19,866,151 net of all applicable taxes and charges and $22,448,751 including all applicable taxes and charges. The total potential cost to the City including all option years for all awards is $20,215,796 net of HST recoveries. The above calculations for the option years reflect an estimated 2 percent increase in the Consumer Price Index. Contract is expected to start on date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3156482104 Description: Supply of all competent labour, materials, supplies, equipment, tools, services, testing devices, skilled trades and supervision to perform Minor Building Repairs, including maintenance, preservation, replacement, preparation, and basic installations to various locations throughout the City of Toronto for the Corporate Real Estate Management Division, Solid Waste Management Division and Municipal Licensing and Standards Division. The term of the agreement is to be for a period of three (3) years, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional one (1) year extension. Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: 1. Tribro Group Ltd. (47 percent of Work) 2. P.S. Painting Limited (27 percent of Work) 3. Newpark Contracting Incorporated (17 percent of Work) 4. Direct Construction Company Limited (9 percent of Work) Contract Award Value: 1. Tribro Group Ltd January 1, 2022 to December 31, 2024 $6,916,504 net of all applicable taxes and charges $7,815,650 including HST and all applicable charges $7,038,234 net of HST recoveries Option Year 1: (January 1, 2025 to December 31, 2025) $2,398,330 net of all applicable taxes and charges $2,710,113 including HST and all applicable charges $2,440,541 net of HST recoveries The total potential contract award including all option years is $9,314,834 net of all applicable taxes and charges and $10,525,763 including all applicable taxes and charges. The total potential cost to the City including all option years is 9,478,775 net of HST recoveries. 2. P.S. Painting Limited January 1, 2022 to December 31, 2024 $4,039,728 net of all applicable taxes and charges $4,564,893 including HST and all applicable charges $4,110,827 net of HST recoveries Option Year 1: (January 1, 2025 to December 31, 2025) $1,400,795 net of all applicable taxes and charges $1,582,898 including HST and all applicable charges $1,425,449 net of HST recoveries The total potential contract award including all option years is $5,440,523 net of all applicable taxes and charges and $6,147,790 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,536,276 net of HST recoveries. 3. Newpark Contracting Incorporated. January 1, 2022 to December 31, 2024 $2,509,528 net of all applicable taxes and charges $2,835,767 including HST and all applicable charges $2,553,696 net of HST recoveries Option Year 1: (January 1, 2025 to December 31, 2025) $870,191 net of all applicable taxes and charges $983,315 including HST and all applicable charges $885,506 net of HST recoveries The total potential contract award including all option years is $3,379,719 net of all applicable taxes and charges and $3,819,082 including all applicable taxes and charges. The total potential cost to the City including all option years is $3,439,202 net of HST recoveries. 4. Direct Construction Company Limited January 1, 2022 to December 31, 2024 $1,285,368 net of all applicable taxes and charges $1,452,466 including HST and all applicable charges $1,307,990 net of HST recoveries Option Year 1: (January 1, 2025 to December 31, 2025) $445,707 net of all applicable taxes and charges $503,649 including HST and all applicable charges $453,552 net of HST recoveries The total potential contract award including all option years is $1,731,750 net of all applicable taxes and charges and $1,956,115 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,761,542 net of HST recoveries. The combined total potential contract award identified in this report for this initial term including all option years is $19,866,151 net of all applicable taxes and charges and $22,448,751 including all applicable taxes and charges. The total potential cost to the City including all option years for all awards is $20,215,796 net of HST recoveries. The above calculations for the option years reflect an estimated 2 percent increase in the Consumer Price Index. Contract is expected to start on date of award and end on December 31, 2025.
BA174.3adopted
Solicitation Issued: August 10, 2021 Solicitation Closed: September 14, 2021 Number of Addenda Issued: Two (2) Number of Bids: Twelve (12) Table 2: Summary of Response Received for Ariba Request for Supplier Qualification (RFSQ) Doc3027475417 Category 1 - Fee Simple Altus Group Limited Avison Young Valuation and Advisory Services, LP CBRE Limited CHS Realty Advisors Inc Cushman and Wakefield ULC GSI Real Estate and Planning Advisors Inc. MM and R Valuation Services, Inc. o/a HVS Consulting and Valuation Services ** Janterra Real Estate Advisors KPMG LLP MPR Advisors Inc. Newmark Knight Frank Canada Limited Category 2 - Market Rents Altus Group Limited Avison Young Valuation and Advisory Services, LP CBRE Limited GSI Real Estate and Planning Advisors Inc. KPMG LLP Newmark Knight Frank Canada Limited Category 3 - Planning Act Altus Group Limited Avison Young Valuation and Advisory Services, LP GSI Real Estate and Planning Advisors Inc. Janterra Real Estate Advisors KPMG LLP MPR Advisors Inc. Newmark Knight Frank Canada Limited Robson Associates Inc. Category 4 - Expropriations Act Altus Group Limited Avison Young Valuation and Advisory Services, LP Cushman and Wakefield ULC GSI Real Estate and Planning Advisors Inc. Janterra Real Estate Advisors KPMG LLP MPR Advisors Inc. Newmark Knight Frank Canada Limited * Robson Associates Inc. Category 5 - Insurance *** Newmark Knight Frank Canada Limited *Bidder did not meet the technical evaluation threshold of 62.5 percent (50 points out of 80). **Supplier did not make the roster list as it did not fall within 10 percent of the highest scoring Proponent. ***Category did not meet the minimum number of Respondents for an award. Range of Scores: Category 1 - Fee Simple: 65.27 - 76.69 Category 2 - Market Rents: 69.68 - 82.33 Category 3 - Planning Act: 69.57 - 81 Category 4 - Expropriations Act: 46.33 - 94
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 3, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Supplier Qualifications (RFSQ), Ariba Document Number 3027475417 Description: To establish a rotational roster for the provision of Real Estate Appraisal Services for Corporate Real Estate Management. The term of contract is three (3) years from the date of award, with an option to renew for one (1) additional two (2) year period. Should the option be exercised, the Division Head or designates of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Category 1 - Fee Simple 1. Altus Group Limited 2. Avison Young Valuation and Advisory Services, LP 3. CBRE Limited 4. CHS Realty Advisors Inc. 5. Cushman and Wakefield ULC 6. GSI Real Estate and Planning Advisors Inc. 7. Janterra Real Estate Advisors Inc. 8. KPMG LLP 9. MPR Advisors Inc. 10. Newmark Knight Frank Canada Limited Category 2 - Market Rents 1. Altus Group Limited 2. Avison Young Valuation and Advisory Services, LP 3. CBRE Limited 4. GSI Real Estate and Planning Advisors Inc. 5. KPMG LLP 6. Newmark Knight Frank Canada Limited Category 3 - Planning Act 1. Altus Group Limited 2. Avison Young Valuation and Advisory Services, LP 3. GSI Real Estate and Planning Advisors Inc. 4. Janterra Real Estate Advisors Inc. 5. KPMG LLP 6. MPR Advisors Inc. 7. Newmark Knight Frank Canada Limited 8. Robson Associates Inc. Category 4 - Expropriations Act 1. Altus Group Limited 2. Avison Young Valuation and Advisory Services, LP 3. Cushman and Wakefield ULC 4. GSI Real Estate and Planning Advisors Inc 5. Janterra Real Estate Advisors Inc. 6. KPMG LLP 7. MPR Advisors Inc. 8. Robson Associates Inc. Contracts Award Value (Per Supplier): Contract Award Value: Altus Group Limited $360,000 net of all applicable taxes and charges $406,800 including HST and all applicable charges $366,336 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $247,200 net of all applicable taxes and charges $279,336 including HST and all applicable charges $251,551 net of HST recoveries The total potential cost including all option years is $607,200 net of all applicable taxes and charges, $686,136 including all applicable taxes and charges, and $617,887 net of HST recoveries. 2) Avison Young Valuation and Advisory Services $360,000 net of all applicable taxes and charges $406,800 including HST and all applicable charges $366,336 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $247,200 net of all applicable taxes and charges $279,336 including HST and all applicable charges $251,551 net of HST recoveries The total potential cost including all option years is $607,200 net of all applicable taxes and charges, $686,136 including all applicable taxes and charges, and $617,887 net of HST recoveries. 3) CBRE Limited $120,000 net of all applicable taxes and charges $135,600 including HST and all applicable charges $122,112 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $82,400 net of all applicable taxes and charges $93,112 including HST and all applicable charges $83,850 net of HST recoveries The total potential cost including all option years is $202,400 net of all applicable taxes and charges, $228,712 including all applicable taxes and charges, and $205,962 net of HST recoveries. 4) CHS Realty Advisors Inc. $90,000 net of all applicable taxes and charges $101,700 including HST and all applicable charges $91,584 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $61,800 net of all applicable taxes and charges $69,834 including HST and all applicable charges $62,888 net of HST recoveries The total potential cost including all option years is $151,800 net of all applicable taxes and charges, $171,534 including all applicable taxes and charges, and $154,472 net of HST recoveries. 5) Cushman and Wakefield ULC $165,000 net of all applicable taxes and charges $186,450 including HST and all applicable charges $167,904 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $113,300 net of all applicable taxes and charges $128,029 including HST and all applicable charges $115,294 net of HST recoveries The total potential cost including all option years is $278,300 net of all applicable taxes and charges, $314,479 including all applicable taxes and charges, and $283,198 net of HST recoveries. 6) GSI Real Estate and Planning Advisors Inc. $360,000 net of all applicable taxes and charges $406,800 including HST and all applicable charges $366,336 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $247,200 net of all applicable taxes and charges $279,336 including HST and all applicable charges $251,551 net of HST recoveries The total potential cost including all option years is $607,200 net of all applicable taxes and charges, $686,136 including all applicable taxes and charges, and $617,887 net of HST recoveries. 7) Janterra Real Estate Advisors Inc. $330,000 net of all applicable taxes and charges $372,900 including HST and all applicable charges $335,808 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $226,600 net of all applicable taxes and charges $256,058 including HST and all applicable charges $230,588 net of HST recoveries The total potential cost including all option years is $556,600 net of all applicable taxes and charges, $628,958 including all applicable taxes and charges, and $566,396 net of HST recoveries. 8) KPMG LLP $360,000 net of all applicable taxes and charges $406,800 including HST and all applicable charges $366,336 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $247,200 net of all applicable taxes and charges $279,336 including HST and all applicable charges $251,551 net of HST recoveries The total potential cost including all option years is $607,200 net of all applicable taxes and charges, $686,136 including all applicable taxes and charges, and $617,887 net of HST recoveries. 9) MPR Advisors Inc. $330,000 net of all applicable taxes and charges $372,900 including HST and all applicable charges $335,808 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $226,600 net of all applicable taxes and charges $256,058 including HST and all applicable charges $230,588 net of HST recoveries The total potential cost including all option years is $556,600 net of all applicable taxes and charges, $628,958 including all applicable taxes and charges, and $566,396 net of HST recoveries. 10) Newmark Knight Frank Canada Limited $285,000 net of all applicable taxes and charges $322,050 including HST and all applicable charges $290,016 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $195,700 net of all applicable taxes and charges $221,141 including HST and all applicable charges $199,144 net of HST recoveries The total potential cost including all option years is $480,700 net of all applicable taxes and charges, $543,191 including all applicable taxes and charges, and $489,160 net of HST recoveries. 11) Robson Associates Inc. $240,000 net of all applicable taxes and charges $271,200 including HST and all applicable charges $244,224 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $164,800 net of all applicable taxes and charges $186,224 including HST and all applicable charges $167,700 net of HST recoveries The total potential cost including all option years is $404,800 net of all applicable taxes and charges, $457,424 including all applicable taxes and charges, and $411,924 net of HST recoveries. The contract is expected to start from the date of award to November 30, 2024. The total potential contract award including all option years for all awards is $5,060,000 net of all applicable taxes and charges, $5,717,800 including all applicable taxes and charges. The total potential cost to the City including all option years for all awards is $5,149,056 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Supplier Qualifications (RFSQ), Ariba Document Number 3027475417 Description: To establish a rotational roster for the provision of Real Estate Appraisal Services for Corporate Real Estate Management. The term of contract is three (3) years from the date of award, with an option to renew for one (1) additional two (2) year period. Should the option be exercised, the Division Head or designates of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Category 1 - Fee Simple 1. Altus Group Limited 2. Avison Young Valuation and Advisory Services, LP 3. CBRE Limited 4. CHS Realty Advisors Inc. 5. Cushman and Wakefield ULC 6. GSI Real Estate and Planning Advisors Inc. 7. Janterra Real Estate Advisors Inc. 8. KPMG LLP 9. MPR Advisors Inc. 10. Newmark Knight Frank Canada Limited Category 2 - Market Rents 1. Altus Group Limited 2. Avison Young Valuation and Advisory Services, LP 3. CBRE Limited 4. GSI Real Estate and Planning Advisors Inc. 5. KPMG LLP 6. Newmark Knight Frank Canada Limited Category 3 - Planning Act 1. Altus Group Limited 2. Avison Young Valuation and Advisory Services, LP 3. GSI Real Estate and Planning Advisors Inc. 4. Janterra Real Estate Advisors Inc. 5. KPMG LLP 6. MPR Advisors Inc. 7. Newmark Knight Frank Canada Limited 8. Robson Associates Inc. Category 4 - Expropriations Act 1. Altus Group Limited 2. Avison Young Valuation and Advisory Services, LP 3. Cushman and Wakefield ULC 4. GSI Real Estate and Planning Advisors Inc 5. Janterra Real Estate Advisors Inc. 6. KPMG LLP 7. MPR Advisors Inc. 8. Robson Associates Inc. Contracts Award Value (Per Supplier): Contract Award Value: Altus Group Limited $360,000 net of all applicable taxes and charges $406,800 including HST and all applicable charges $366,336 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $247,200 net of all applicable taxes and charges $279,336 including HST and all applicable charges $251,551 net of HST recoveries The total potential cost including all option years is $607,200 net of all applicable taxes and charges, $686,136 including all applicable taxes and charges, and $617,887 net of HST recoveries. 2) Avison Young Valuation and Advisory Services $360,000 net of all applicable taxes and charges $406,800 including HST and all applicable charges $366,336 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $247,200 net of all applicable taxes and charges $279,336 including HST and all applicable charges $251,551 net of HST recoveries The total potential cost including all option years is $607,200 net of all applicable taxes and charges, $686,136 including all applicable taxes and charges, and $617,887 net of HST recoveries. 3) CBRE Limited $120,000 net of all applicable taxes and charges $135,600 including HST and all applicable charges $122,112 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $82,400 net of all applicable taxes and charges $93,112 including HST and all applicable charges $83,850 net of HST recoveries The total potential cost including all option years is $202,400 net of all applicable taxes and charges, $228,712 including all applicable taxes and charges, and $205,962 net of HST recoveries. 4) CHS Realty Advisors Inc. $90,000 net of all applicable taxes and charges $101,700 including HST and all applicable charges $91,584 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $61,800 net of all applicable taxes and charges $69,834 including HST and all applicable charges $62,888 net of HST recoveries The total potential cost including all option years is $151,800 net of all applicable taxes and charges, $171,534 including all applicable taxes and charges, and $154,472 net of HST recoveries. 5) Cushman and Wakefield ULC $165,000 net of all applicable taxes and charges $186,450 including HST and all applicable charges $167,904 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $113,300 net of all applicable taxes and charges $128,029 including HST and all applicable charges $115,294 net of HST recoveries The total potential cost including all option years is $278,300 net of all applicable taxes and charges, $314,479 including all applicable taxes and charges, and $283,198 net of HST recoveries. 6) GSI Real Estate and Planning Advisors Inc. $360,000 net of all applicable taxes and charges $406,800 including HST and all applicable charges $366,336 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $247,200 net of all applicable taxes and charges $279,336 including HST and all applicable charges $251,551 net of HST recoveries The total potential cost including all option years is $607,200 net of all applicable taxes and charges, $686,136 including all applicable taxes and charges, and $617,887 net of HST recoveries. 7) Janterra Real Estate Advisors Inc. $330,000 net of all applicable taxes and charges $372,900 including HST and all applicable charges $335,808 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $226,600 net of all applicable taxes and charges $256,058 including HST and all applicable charges $230,588 net of HST recoveries The total potential cost including all option years is $556,600 net of all applicable taxes and charges, $628,958 including all applicable taxes and charges, and $566,396 net of HST recoveries. 8) KPMG LLP $360,000 net of all applicable taxes and charges $406,800 including HST and all applicable charges $366,336 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $247,200 net of all applicable taxes and charges $279,336 including HST and all applicable charges $251,551 net of HST recoveries The total potential cost including all option years is $607,200 net of all applicable taxes and charges, $686,136 including all applicable taxes and charges, and $617,887 net of HST recoveries. 9) MPR Advisors Inc. $330,000 net of all applicable taxes and charges $372,900 including HST and all applicable charges $335,808 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $226,600 net of all applicable taxes and charges $256,058 including HST and all applicable charges $230,588 net of HST recoveries The total potential cost including all option years is $556,600 net of all applicable taxes and charges, $628,958 including all applicable taxes and charges, and $566,396 net of HST recoveries. 10) Newmark Knight Frank Canada Limited $285,000 net of all applicable taxes and charges $322,050 including HST and all applicable charges $290,016 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $195,700 net of all applicable taxes and charges $221,141 including HST and all applicable charges $199,144 net of HST recoveries The total potential cost including all option years is $480,700 net of all applicable taxes and charges, $543,191 including all applicable taxes and charges, and $489,160 net of HST recoveries. 11) Robson Associates Inc. $240,000 net of all applicable taxes and charges $271,200 including HST and all applicable charges $244,224 net of HST recoveries Option Period (December 1, 2024 - November 30, 2026) $164,800 net of all applicable taxes and charges $186,224 including HST and all applicable charges $167,700 net of HST recoveries The total potential cost including all option years is $404,800 net of all applicable taxes and charges, $457,424 including all applicable taxes and charges, and $411,924 net of HST recoveries. The contract is expected to start from the date of award to November 30, 2024. The total potential contract award including all option years for all awards is $5,060,000 net of all applicable taxes and charges, $5,717,800 including all applicable taxes and charges. The total potential cost to the City including all option years for all awards is $5,149,056 net of HST recoveries.
BA174.4adopted
Solicitation Issued: November 18, 2021 Solicitation Closed: January 6, 2022 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) 3635112 Canada Inc. O/A M&L Supply, Fire & Safety $1,558,900.00* Dependable Emergency Vehicles $2,282,740.00 Tech Forward Fire Solutions Ltd. $2,365,345.00 Funwick Manufacturing Group Co., Ltd. $236,000.00 ** *Pursuant to the Request for Quotation document the contract award value includes contingency. **Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 3, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3183405728 Description: For the non-exclusive supply and delivery of firefighting attack and supply hose and coupling assemblies for the City of Toronto's Fire Services Division, for a period of two (2) years from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the Fire Chief and General Manager of Emergency Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 3635112 Canada Inc. O/A M&L Supply, Fire & Safety Contract Award Value: $1,870,680 net of all applicable taxes and charges $2,113,868 including HST and all applicable charges $1,903,604 net of HST recoveries The contract is expected to start on Date of Award and end on February 10, 2024. Option Year 1 (February 11, 2024, to February 10, 2025) $963,400 net of all applicable taxes and charges $1,088,642 including all applicable taxes and charges $980,356 net of HST recoveries Option Year 2 (February 11, 2025, to February 10, 2026) $992,302 net of all applicable taxes and charges $1,121,301 including all applicable taxes and charges $1,009,767 net of HST recoveries Option Year 3 (February 11, 2026, to February 10, 2027) $1,022,071 net of all applicable taxes and charges $1,154,940 including all applicable taxes and charges $1,040,060 net of HST recoveries The total potential contract award, including all option years, is $4,933,787 net of HST recoveries, $5,478,752 including all applicable taxes and charges and $4,848,453 net of all applicable taxes and charges. The above cost calculations reflect an estimated 3 percent in Industrial Product Price Index (IPPI) adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3183405728 Description: For the non-exclusive supply and delivery of firefighting attack and supply hose and coupling assemblies for the City of Toronto's Fire Services Division, for a period of two (2) years from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the Fire Chief and General Manager of Emergency Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 3635112 Canada Inc. O/A M&L Supply, Fire & Safety Contract Award Value: $1,870,680 net of all applicable taxes and charges $2,113,868 including HST and all applicable charges $1,903,604 net of HST recoveries The contract is expected to start on Date of Award and end on February 10, 2024. Option Year 1 (February 11, 2024, to February 10, 2025) $963,400 net of all applicable taxes and charges $1,088,642 including all applicable taxes and charges $980,356 net of HST recoveries Option Year 2 (February 11, 2025, to February 10, 2026) $992,302 net of all applicable taxes and charges $1,121,301 including all applicable taxes and charges $1,009,767 net of HST recoveries Option Year 3 (February 11, 2026, to February 10, 2027) $1,022,071 net of all applicable taxes and charges $1,154,940 including all applicable taxes and charges $1,040,060 net of HST recoveries The total potential contract award, including all option years, is $4,933,787 net of HST recoveries, $5,478,752 including all applicable taxes and charges and $4,848,453 net of all applicable taxes and charges. The above cost calculations reflect an estimated 3 percent in Industrial Product Price Index (IPPI) adjustment applied annually to the yearly cost after the initial year.