Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA32.1no quorum
Solicitation Issued: November 4, 2022 Solicitation Closed: January 18, 2023 Number of Addenda Issued: Seven (7) Number of Bids: Three (3) Table 1: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Ainsworth Inc. $3,273,427.99 Black and McDonald Limited $4,019,570.00 Kambi Kambi Civil and Construction* $902,100.00 * Supplier was found non-compliant with mandatory requirements
Due to lack of quorum, the Panel did not consider this item.
Staff recommendation as filed
The Chief Procurement Officer recommends that: 1. The Bid Award Panel rescind its April 19, 2023, Item BA23.1 decision to award Request for Tender Ariba Document Number 3635059417 to Ainsworth Inc.
BA32.2no quorum
Solicitation Issued: March 3, 2023 Solicitation Closed: April 13, 2023 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding HST) Robert B. Somerville Company Limited $13,528,455.00* Fer-Pal Construction Ltd. $13,581,815.00 * Pursuant to the Request for Tender document the Contract Award Value includes contingency.
Due to lack of quorum, the Panel did not consider this item.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3883459616, Contract Number 3TW-CTS-03CWD Description: Watermain Cured-in-Place Pipe Lining in Toronto and East York, North York, and Scarborough Districts, Wards 16, 19, 20, 21, and 24. Recommended Supplier: Robert B. Somerville Company Limited Contract Award Value: $14,881,301 net of all applicable taxes and charges $16,815,870 including HST and all applicable charges $15,143,211 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
BA32.3no quorum
Solicitation Issued: March 3, 2023 Solicitation Closed: April 3, 2023 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding HST) BDA Inc. $4,494,133* MJ Dixon Construction Limited $4,835,000 Black & McDonald Limited $5,191,530 Ainsworth Inc. $5,834,800 *Pursuant to the Request for Tender document the Contract Award Value includes contingency.
Due to lack of quorum, the Panel did not consider this item.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3885857722, Contract Number 22TW-CTS-20CWD Description: Dee Avenue Laboratory Renovation for Toronto Water Laboratories Recommended Supplier: BDA Inc. Contract Award Value: $5,078,370 net of all applicable taxes and charges $5,738,558 including HST and all applicable charges $5,167,750 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
BA32.4no quorum
Solicitation Issued: May 3, 2023 Solicitation Closed: May 19, 2023 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST and 10% Miscellaneous) The Graphix Source Canada Ltd. $337,770.00* * Pursuant to the Request for Quotation document the contract award value includes contingency.
Due to lack of quorum, the Panel did not consider this item.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3889294579, Contract Number 23TR-OM-400-SAM-SM Description: Non-Exclusive Supply, Delivery and Warranty Of Making Supplies For City of Toronto's Transportation Services Division for a period of two (2) years from date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. Should the option be exercised, the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: The Graphix Source Canada Ltd. Contract Award Value: $371,547 net of all applicable taxes and charges. $419,848 including HST and all applicable charges $378,086 net of HST recoveries The Contract is expected to start on date of award and ends on June 30, 2025. Option Year 1: July 1, 2025 - June 30, 2026 $191,347 net of all applicable taxes and charges $216,222 including HST and all applicable charges $194,715 net of HST recoveries Option Year 2: July 1, 2026 - June 30, 2027 $197,087 net of all applicable taxes and charges $222,708 including HST and all applicable charges $200,556 of HST recoveries The total potential contract award, including the optional periods is $759,981 net of all applicable taxes and charges and $858,779 including HST and all applicable charges. The total potential cost to the City, including option periods is $773,357 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated annual three (3) percent increase as per the Consumer Price Index.
BA32.5no quorum
Solicitation Issued: April 20, 2023 Solicitation Closed: May 11, 2023 Number of Addenda Issued: None Number of Bids: Four (4) Table 2 : Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Rafat General Contractor Inc.* $1,078,870.00 Aqua Tech Solutions Inc. $1,237,334.00 PTR Paving Inc. $1,785,550.00 Infrastructure Coatings Corporation* $590,362,919.14 *Supplier was found non-compliant with the mandatory requirements.
Due to lack of quorum, the Panel did not consider this item.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3964997028, Contract Number 23TR-OM-321-EY-MB Description: Minor bridge repairs, bridge deck flushing, chipping loose concrete from bridges and minor retaining wall repairs in the City of Toronto at various locations in Etobicoke York Area. Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: $1,237,334 net of all applicable taxes and charges $1,398,187 including HST and all applicable charges $1,259,111 net of HST recoveries The contract is expected to start on July 3, 2023 and end on December 31, 2023.
BA32.6no quorum
Solicitation Issued: Mar. 23, 2023 Solicitation Closed: May 17, 2023 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Turf Care Products Canada Ltd $134,550.00
Due to lack of quorum, the Panel did not consider this item.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3971297887 Description: For the rental, delivery and pickup of three 11' Toro Groundmaster 4010 outfront mowers for the City of Toronto's Parks Division from the date of award to April 14, 2024 with the option to renew for four (4) additional one year periods. Should the option(s) be exercised, then the Director of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Turf Care Products Canada Ltd. Contract Award Value: $134,550 net of all applicable taxes and charges $152,041 including HST and all applicable charges $136,918 net of HST recoveries Contract is expected to start on date of award and end on April 14, 2024. Option Year 1 April 15, 2024 - April 14, 2025 $138,586 net of all applicable taxes and charges $156,602 including HST and all applicable charges $141,025 net of HST recoveries Option Year 2 April 15, 2025 - April 14, 2026 $142,744 net of all applicable taxes and charges $161,300 including HST and all applicable charges $145,256 net of HST recoveries Option Year 3 April 15, 2026 - April 14, 2027 $147,026 net of all applicable taxes and charges $166,139 including HST and all applicable charges $149,614 net of HST recoveries Option Year 4 April 15, 2027 - April 14, 2028 $151,437 net of all applicable taxes and charges $171,124 including HST and all applicable charges $154,102 net of HST recoveries The above cost calculations reflect a 3 percent Consumers Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.