Bid Award Panel
The full agenda, as filed
All 2 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA53.1adopted
Call Issued: July 25, 2023 Call Closed: August 22, 2023 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price* (excluding HST) Toronto Drydock Limited $2,658,933 *Bid Price does not contain the 20% for miscellaneous materials
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 2, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 4017101390 Description: For the non-exclusive supply of all labour, equipment, materials, services, apparatus, transportation, lay days, permits, and incidentals required for the dry-docking ship repair services, and/or onsite ship repair services for the City of Toronto's Ferryboats and Fire Boats from date of award for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional four (4) separate one (1) year periods. Recommended Bidders: Toronto Drydock Limited Contract Award Value: Initial Term: Date of Award to November 7, 2024 $3,190,719 net of all applicable taxes and charges $3,605,512 including HST and all applicable charges $3,246,876 net of HST recoveries The contract is expected to start on the date of award and end on November 7, 2024. Option Year 1: November 8, 2024 to November 7, 2025 $3,286,441 net of all applicable taxes and charges $3,713,678 including all applicable taxes and charges $3,344,282 net of HST recoveries Option Year 2: November 8, 2025 to November 7, 2026 $3,385,034 net of all applicable taxes and charges $3,825,088 including all applicable taxes and charges $3,444,610 net of HST recoveries Option Year 3: November 8, 2026 to November 7, 2027 $3,486,585 net of all applicable taxes and charges $3,939,841 including all applicable taxes and charges $3,547,949 net of HST recoveries Option Year 4: November 8, 2027 to November 7, 2028 $3,591,182 net of all applicable taxes and charges $4,058,036 including all applicable taxes and charges $3,654,387 net of HST recoveries The total potential contract award identified in this report including all option years is $19,142,155 including all applicable taxes and charges and $16,939,961 net of all applicable taxes and charges. The total potential cost to the City including all option years is $17,238,104. The above cost calculations reflect the bid price plus 20 percent for miscellaneous materials and mark up trade cost. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 4017101390 Description: For the non-exclusive supply of all labour, equipment, materials, services, apparatus, transportation, lay days, permits, and incidentals required for the dry-docking ship repair services, and/or onsite ship repair services for the City of Toronto's Ferryboats and Fire Boats from date of award for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional four (4) separate one (1) year periods. Recommended Bidders: Toronto Drydock Limited Contract Award Value: Initial Term: Date of Award to November 7, 2024 $3,190,719 net of all applicable taxes and charges $3,605,512 including HST and all applicable charges $3,246,876 net of HST recoveries The contract is expected to start on the date of award and end on November 7, 2024. Option Year 1: November 8, 2024 to November 7, 2025 $3,286,441 net of all applicable taxes and charges $3,713,678 including all applicable taxes and charges $3,344,282 net of HST recoveries Option Year 2: November 8, 2025 to November 7, 2026 $3,385,034 net of all applicable taxes and charges $3,825,088 including all applicable taxes and charges $3,444,610 net of HST recoveries Option Year 3: November 8, 2026 to November 7, 2027 $3,486,585 net of all applicable taxes and charges $3,939,841 including all applicable taxes and charges $3,547,949 net of HST recoveries Option Year 4: November 8, 2027 to November 7, 2028 $3,591,182 net of all applicable taxes and charges $4,058,036 including all applicable taxes and charges $3,654,387 net of HST recoveries The total potential contract award identified in this report including all option years is $19,142,155 including all applicable taxes and charges and $16,939,961 net of all applicable taxes and charges. The total potential cost to the City including all option years is $17,238,104. The above cost calculations reflect the bid price plus 20 percent for miscellaneous materials and mark up trade cost. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA53.2adopted
Solicitation Issued: May 5, 2023 Solicitation Closed: May 30, 2023 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) DE VROOMEN BULB CANADA INC $111,147.51
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 2, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3592822887 Description: For the Non-Exclusive Supply, Delivery and Off-Loading of Horticultural Bulbs for Parks, Forestry & Recreation for a period of one (1) year from the date of award, with an option in the favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional one (1) year option renewal periods. Should the option(s) be exercised, then the Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: De Vroomen Bulb Canada Inc. Contract Award Value: $133,377 net of all applicable taxes and charges* $150,716 including HST and all applicable charges $135,724 net of HST recoveries * 20 percent miscellaneous has been included in the award value Contract is expected to start on date of award and end July 14, 2024. Option Year 1: July 15, 2024 to July 14, 2025 $137,378 net of all applicable taxes and charges $155,237 including HST and all applicable charges $139,796 net of HST recoveries Option Year 2: July 15, 2025 to July 14, 2026 $141,500 net of all applicable taxes and charges $159,895 including HST and all applicable charges $143,990 net of HST recoveries Option Year 3: July 15, 2026 to July 14, 2027 $145,745 net of all applicable taxes and charges $164,692 including HST and all applicable charges $148,310 net of HST recoveries Option Year 4: July 15, 2027 to July 14, 2028 $150,117 net of all applicable taxes and charges $169,632 including HST and all applicable charges $152,759 net of HST recoveries The total potential contract award identified in this report including all option years is $708,117 net of all applicable taxes and charges, $800,172 including all applicable taxes and charges. The total potential cost to the City including option years is $720,580 net of HST recoveries. The cost calculations for the option period reflect an estimated three (3) percent Consumer Price Index increase applied after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3592822887 Description: For the Non-Exclusive Supply, Delivery and Off-Loading of Horticultural Bulbs for Parks, Forestry & Recreation for a period of one (1) year from the date of award, with an option in the favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional one (1) year option renewal periods. Should the option(s) be exercised, then the Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: De Vroomen Bulb Canada Inc. Contract Award Value: $133,377 net of all applicable taxes and charges* $150,716 including HST and all applicable charges $135,724 net of HST recoveries * 20 percent miscellaneous has been included in the award value Contract is expected to start on date of award and end July 14, 2024. Option Year 1: July 15, 2024 to July 14, 2025 $137,378 net of all applicable taxes and charges $155,237 including HST and all applicable charges $139,796 net of HST recoveries Option Year 2: July 15, 2025 to July 14, 2026 $141,500 net of all applicable taxes and charges $159,895 including HST and all applicable charges $143,990 net of HST recoveries Option Year 3: July 15, 2026 to July 14, 2027 $145,745 net of all applicable taxes and charges $164,692 including HST and all applicable charges $148,310 net of HST recoveries Option Year 4: July 15, 2027 to July 14, 2028 $150,117 net of all applicable taxes and charges $169,632 including HST and all applicable charges $152,759 net of HST recoveries The total potential contract award identified in this report including all option years is $708,117 net of all applicable taxes and charges, $800,172 including all applicable taxes and charges. The total potential cost to the City including option years is $720,580 net of HST recoveries. The cost calculations for the option period reflect an estimated three (3) percent Consumer Price Index increase applied after the initial term.