Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA54.1adopted
Call Issued: September 10, 2019 Call Closed: October 10, 2019 Number of Addenda Issued: Five (5) Number of Bids: Four (4) Table 2: Summary of Bids Received for Ariba Doc No. Doc1941663842 including bid price Bidder Name Bid Price (including H.S.T.) Struct-Con Construction Ltd. $13,010,389 M.J. Dixon Construction Ltd. $13,190,490 * ROSSCLAIR Contractors Inc. $13,613,901 BDA Inc. $13,743,192 * Bidder was found to be non-compliant.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 7, 2019) from the Chief Purchasing Officer. Call Number: Ariba Doc. No. Doc1941663842 Description: House Shelter Renovation Located at 705 Progress Avenue, Toronto. Recommended Bidder: Struct-Con Construction Ltd Contract Award Value: $11,513,619 net of all applicable taxes and charges $13,010,389 including HST and all applicable charges $11,716,259 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc. No. Doc1941663842 Description: House Shelter Renovation Located at 705 Progress Avenue, Toronto. Recommended Bidder: Struct-Con Construction Ltd Contract Award Value: $11,513,619 net of all applicable taxes and charges $13,010,389 including HST and all applicable charges $11,716,259 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2021.
BA54.2adopted
Call Issued: April 29, 2019 Call Closed: June 7, 2019 Number of Addenda Issued: 6 Number of Bids: 157 Number of Proponents: 90 Table 2: Summary of Bids Received for Request for Proposal Number 9155-19-7127 Employment Essentials Programs 1. Ability Learning Network Inc. 2. Accessible Community Counselling and Employment Services 3. Achieve Potential Inc.** 4. Brain Injury Society of Toronto* 5. CTI Canadian Training Institute Institut Canadien De Formation Inc.* 6. The Centennial College of Applied Arts and Technology 7. Centre for Immigrant and Community Services 8. Centre Francophone de Toronto* 9. Community Outreach Canada 10. Corbrook Awakening Abilities ** 11. COSTI Immigrant Services 12. Davenport-Perth Neighbourhood and Community Health Centre 13. Dixon Hall Neighbourhood Services 14. East End Community Health Centre** 15. Tides Canada Initiatives Society 16. Elspeth Heyworth Centre for Women* 17. Fred Victor Centre 18. Jewish Vocational Service 19. La Passerelle** 20. March of Dimes Canada 21. Margaret's Housing And Community Support Services 22. Metrics Vocational Services Inc.* 23. Miziwe Biik Aboriginal Employment and Training* 24. Oasis Addiction Recovery Society 25. Operation Springboard 26. Opportunity for Advancement* 27. Polycultural Immigrant and Community Services 28. Project Work 29. PTP Adult Learning and Employment Programs 30. Quality Continuous Improvement Centre for Community Education and Training 31. Rehabilitation Network Canada Inc. 32. Rexdale Women's Centre* 33. Riverdale Immigrant Women's Centre 34. Service in Your City Inc.** 35. St. Stephen's Community House 36. Street Haven at the Crossroads 37. The Governing Council of the Salvation Army in Canada 38. The Learning Disabilities Association of Toronto District 39. The Learning Enrichment Foundation 40. The Neighbourhood Group Community Services 41. The Newcomer Women's Services, Toronto* 42. The Yonge Street Mission 43. Times Change Women's Employment Service Inc. 44. Ve'ahavta 45. VPI Inc. 46. West Scarborough Neighbourhood Community Centre 47. Woodgreen Community Services 48. Working for Change* 49. Working Skills Centre 50. Youth Employment Services Population-Specific Employment Pathways Programs 1. Achieve Potential Inc.** 2. Agincourt Community Services Association (ACSA) 3. Canadian Council on Rehabilitation and Work 4. CTI Canadian Training Institute Institut Canadien De Formation Inc. 5. CEE Centre for Young Black Professionals 6. The Centennial College of Applied Arts and Technology 7. Centre for Immigrant and Community Services 8. Centre Francophone de Toronto 9. Christie Ossington Neighbourhood Centre 10. Crue Space_Project** 11. East Scarborough Boys and Girls Club 12. Fred Victor Centre 13. La Passerelle** 14. Metro Labour Education and Skills Training Centre 15. Operation Springboard 16. Polycultural Immigrant and Community Services 17. Rehabilitation Network Canada Inc. 18. Skills for Change of Metro Toronto 19. St. Stephen's Community House 20. Techno Canada Centre of Excellence* 21. The Learning Disabilities Association of Toronto District 22. The Learning Enrichment Foundation 23. Up With Women 24. Working Skills Centre Sector Skills Training Programs 1. 1472560 Ontario Limited O/A Jay's Professional Truck Training Centre 2. 1137911 Ontario Inc. - Ontario Truck Training Academy* 3. 2001016 Ontario Inc - York Construction Academy* 4. Ability Learning Network Inc. 5. Achieve Potential Inc.** 6. Alpine Truck Driving** 7. Building Up 8. Carefirst Seniors and Community Services Association 9. Centre for Security Training + Management Inc. 10. Centre Francophone de Toronto* 11. City Truck and Forklift Driving School 12. Commercial Heavy Equipment Training Ltd* 13. Continuous Training Solutions* 14. Dixon Hall Neighbourhood Services 15. Tides Canada Initiatives Society 16. Friendly Logistics Inc. o/a Friendly Truck Driving School 17. The George Brown College of Applied Arts and Technology 18. Greater Toronto Apartment Association * 19. Hospitality Workers Resource Centre** 20. Institute of Technical Trades* 21. La Passerelle** 22. Npower Canada 23. Ontario Tourism Education Corporation 24. Operation Springboard 25. Pine Valley Driving Academy Ltd 26. Progress Career Planning Institute 27. PTP Adult Learning and Employment Programs 28. S & A Sprint Driving School Inc. 29. Skills for Change for Metro Toronto 30. Techno Canada Centre of Excellence* 31. The Learning Disabilities Association of Toronto District 32. The Learning Enrichment Foundation 33. Toronto Business Development Centre* 34. Toronto Community Benefits Network* 35. Toronto Truck Driving School* 36. Tropicana Community Services* 37. University Settlement 38. West Scarborough Neighbourhood Community Centre 39. Woodgreen Community Services* 40. YMCA of Greater Toronto Area 41. Youth Film and Media Training Network Inc. * Bidder did not meet the technical evaluation threshold of 65 percent (520 points). ** Bidder was found non-compliant with mandatory requirements. Range of Scores: Employment Essentials: 41 percent to 91 percent Sector Skills Training: 51 percent to 95 percent Population-Specific Employment Pathways: 30 percent to 90 percent
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 1, 2019) from the Chief Purchasing Officer. Call Number: Request for Proposal No. 9155-19-7127 Description: The award of this contract supports the provision of Employment Services, namely: Employment Essentials, Sector Skills Training and Population-Specific Employment Pathways Programs, that will provide community employment initiatives through the Ontario Works program to Toronto Employment and Social Services (TESS) clients for the period of one (1) year from January 1, 2020 to December 31 2020 with the option to renew for an additional three (3) separate one (1) year periods, at the sole discretion of the City and subject to budget approval(s). Should the option year (s) be exercised, the Director of Employment and Social Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidders or Proponents: Employment Essentials Programs: 1. Ability Learning Network Inc. 2. Accessible Community Counselling and Employment Services 3. The Centennial College of Applied Arts and Technology 4. Centre for Immigrant and Community Services 5. Community Outreach Canada 6. COSTI Immigrant Services 7. Davenport-Perth Neighbourhood and Community Health Centre 8. Dixon Hall Neighbourhood Services 9. Tides Canada Initiatives Society 10. Fred Victor Centre 11. Jewish Vocational Service 12. March of Dimes Canada 13. Margaret's Housing And Community Support Services 14. Oasis Addiction Recovery Society 15. Operation Springboard 16. Polycultural Immigrant and Community Services 17. Project Work 18. PTP Adult Learning and Employment Programs 19. Quality Continuous Improvement Centre for Community Education & Training 20. Rehabilitation Network Canada Inc. 21. Riverdale Immigrant Women's Centre 22. St. Stephen's Community House 23. Street Haven at the Crossroads 24. The Governing Council of the Salvation Army in Canada 25. The Learning Disabilities Association of Toronto District 26. The Learning Enrichment Foundation 27. The Neighbourhood Group Community Services 28. Times Change Women's Employment Service Inc. 29. Ve'ahavta 30. VPI Inc. 31. West Scarborough Neighbourhood Community Centre 32. Woodgreen Community Services 33. Working Skills Centre 34. The Yonge Street Mission 35. Youth Employment Services Population-Specific Employment Pathways Programs 1. Agincourt Community Services Association (ACSA) 2. Canadian Council on Rehabilitation and Work 3. CTI Canadian Training Institute Institut Canadien De Formation Inc. 4. CEE Centre for Young Black Professionals 5. The Centennial College of Applied Arts and Technology 6. Centre for Immigrant and Community Services 7. Centre Francophone de Toronto 8. Christie Ossington Neighbourhood Centre 9. East Scarborough Boys and Girls Club 10. Fred Victor Centre 11. Metro Labour Education and Skills Training Centre 12. Operation Springboard 13. Polycultural Immigrant and Community Services 14. Rehabilitation Network Canada Inc. 15. Riverdale Immigrant Women's Centre 16. Skills for Change for Metro Toronto 17. St. Stephen's Community House 18. The Learning Disabilities Association of Toronto District 19. The Learning Enrichment Foundation 20. Up With Women 21. Working Skills Centre Sector Skills Training Programs: 1. Ability Learning Network Inc. 2. Building Up 3. Carefirst Seniors and Community Services Association 4. Centre for Security Training + Management Inc. 5. City Truck and Forklift Driving School 6. Dixon Hall Neighbourhood Services 7. Tides Canada Initiatives Society 8. Friendly Logistics Inc. o/a Friendly Truck Driving School 9. The George Brown College of Applied Arts and Technology 10. 1472560 Ontario Limited O/A Jay's Professional Truck Training Centre 11. Npower Canada 12. Ontario Tourism Education Corporation 13. Operation Springboard 14. Pine Valley Driving Academy Ltd 15. Progress Career Planning Institute 16. PTP Adult Learning and Employment Programs 17. S & A Sprint Driving School Inc. 18. Skills for Change for Metro Toronto 19. The Learning Disabilities Association of Toronto District 20. The Learning Enrichment Foundation 21. University Settlement 22. West Scarborough Neighbourhood Community Centre 23. YMCA of Greater Toronto Area 24. Youth Film and Media Training Network Inc. Contract Award Value: $15,000,000.00 net of all applicable taxes and charges* $16,950,000.00 including HST and all applicable charges $15,264,000.00 net of HST recoveries Contract is expected to start on January 1, 2020 and end on December 31, 2020. Option Year 1 (January 1, 2021 - December 31, 2021): $15,000,000.00 net of all applicable taxes and charges* $16,950,000.00 including HST and all applicable charges $15,264,000.00 net of HST recoveries Option Year 2 (January 1, 2022 - December 31, 2022): $15,000,000.00 net of all applicable taxes and charges* $16,950,000.00 including HST and all applicable charges $15,264,000.00 net of HST recoveries Option Year 3 (January 1, 2023 - December 31, 2023): $15,000,000.00 net of all applicable taxes and charges* $16,950,000.00 including HST and all applicable charges $15,264,000.00 net of HST recoveries * The total potential contract award per Vendor per year shall not exceed $500,000.00 net of all applicable taxes and charges. The total potential contract award per Vendor per year shall be reviewed annually and increased if warranted subject to a maximum of $3,000,000.00, net of applicable taxes and charges per Vendor over the life of the Contract. In determining the amount awarded per Vendor per year, the following factors are taken into consideration amongst others: success rates/achievement of outcomes, labour market demands, changes to client composition, client demand for the programs offered, and client satisfaction with the programs offered. The total potential contract award including all option years is $60,000,000.00 net of all applicable taxes and charges, $67,800,000.00 including all applicable taxes and charges. The total potential cost to the City including all option year is $61,056,000.00 net of HST recoveries.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No. 9155-19-7127 Description: The award of this contract supports the provision of Employment Services, namely: Employment Essentials, Sector Skills Training and Population-Specific Employment Pathways Programs, that will provide community employment initiatives through the Ontario Works program to Toronto Employment and Social Services (TESS) clients for the period of one (1) year from January 1, 2020 to December 31 2020 with the option to renew for an additional three (3) separate one (1) year periods, at the sole discretion of the City and subject to budget approval(s). Should the option year (s) be exercised, the Director of Employment and Social Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidders or Proponents: Employment Essentials Programs: 1. Ability Learning Network Inc. 2. Accessible Community Counselling and Employment Services 3. The Centennial College of Applied Arts and Technology 4. Centre for Immigrant and Community Services 5. Community Outreach Canada 6. COSTI Immigrant Services 7. Davenport-Perth Neighbourhood and Community Health Centre 8. Dixon Hall Neighbourhood Services 9. Tides Canada Initiatives Society 10. Fred Victor Centre 11. Jewish Vocational Service 12. March of Dimes Canada 13. Margaret's Housing And Community Support Services 14. Oasis Addiction Recovery Society 15. Operation Springboard 16. Polycultural Immigrant and Community Services 17. Project Work 18. PTP Adult Learning and Employment Programs 19. Quality Continuous Improvement Centre for Community Education & Training 20. Rehabilitation Network Canada Inc. 21. Riverdale Immigrant Women's Centre 22. St. Stephen's Community House 23. Street Haven at the Crossroads 24. The Governing Council of the Salvation Army in Canada 25. The Learning Disabilities Association of Toronto District 26. The Learning Enrichment Foundation 27. The Neighbourhood Group Community Services 28. Times Change Women's Employment Service Inc. 29. Ve'ahavta 30. VPI Inc. 31. West Scarborough Neighbourhood Community Centre 32. Woodgreen Community Services 33. Working Skills Centre 34. The Yonge Street Mission 35. Youth Employment Services Population-Specific Employment Pathways Programs 1. Agincourt Community Services Association (ACSA) 2. Canadian Council on Rehabilitation and Work 3. CTI Canadian Training Institute Institut Canadien De Formation Inc. 4. CEE Centre for Young Black Professionals 5. The Centennial College of Applied Arts and Technology 6. Centre for Immigrant and Community Services 7. Centre Francophone de Toronto 8. Christie Ossington Neighbourhood Centre 9. East Scarborough Boys and Girls Club 10. Fred Victor Centre 11. Metro Labour Education and Skills Training Centre 12. Operation Springboard 13. Polycultural Immigrant and Community Services 14. Rehabilitation Network Canada Inc. 15. Riverdale Immigrant Women's Centre 16. Skills for Change for Metro Toronto 17. St. Stephen's Community House 18. The Learning Disabilities Association of Toronto District 19. The Learning Enrichment Foundation 20. Up With Women 21. Working Skills Centre Sector Skills Training Programs: 1. Ability Learning Network Inc. 2. Building Up 3. Carefirst Seniors and Community Services Association 4. Centre for Security Training + Management Inc. 5. City Truck and Forklift Driving School 6. Dixon Hall Neighbourhood Services 7. Tides Canada Initiatives Society 8. Friendly Logistics Inc. o/a Friendly Truck Driving School 9. The George Brown College of Applied Arts and Technology 10. 1472560 Ontario Limited O/A Jay's Professional Truck Training Centre 11. Npower Canada 12. Ontario Tourism Education Corporation 13. Operation Springboard 14. Pine Valley Driving Academy Ltd 15. Progress Career Planning Institute 16. PTP Adult Learning and Employment Programs 17. S & A Sprint Driving School Inc. 18. Skills for Change for Metro Toronto 19. The Learning Disabilities Association of Toronto District 20. The Learning Enrichment Foundation 21. University Settlement 22. West Scarborough Neighbourhood Community Centre 23. YMCA of Greater Toronto Area 24. Youth Film and Media Training Network Inc. Contract Award Value: $15,000,000.00 net of all applicable taxes and charges* $16,950,000.00 including HST and all applicable charges $15,264,000.00 net of HST recoveries Contract is expected to start on January 1, 2020 and end on December 31, 2020. Option Year 1 (January 1, 2021 - December 31, 2021): $15,000,000.00 net of all applicable taxes and charges* $16,950,000.00 including HST and all applicable charges $15,264,000.00 net of HST recoveries Option Year 2 (January 1, 2022 - December 31, 2022): $15,000,000.00 net of all applicable taxes and charges* $16,950,000.00 including HST and all applicable charges $15,264,000.00 net of HST recoveries Option Year 3 (January 1, 2023 - December 31, 2023): $15,000,000.00 net of all applicable taxes and charges* $16,950,000.00 including HST and all applicable charges $15,264,000.00 net of HST recoveries * The total potential contract award per Vendor per year shall not exceed $500,000.00 net of all applicable taxes and charges. The total potential contract award per Vendor per year shall be reviewed annually and increased if warranted subject to a maximum of $3,000,000.00, net of applicable taxes and charges per Vendor over the life of the Contract. In determining the amount awarded per Vendor per year, the following factors are taken into consideration amongst others: success rates/achievement of outcomes, labour market demands, changes to client composition, client demand for the programs offered, and client satisfaction with the programs offered. The total potential contract award including all option years is $60,000,000.00 net of all applicable taxes and charges, $67,800,000.00 including all applicable taxes and charges. The total potential cost to the City including all option year is $61,056,000.00 net of HST recoveries.
BA54.3adopted
Call Issued: August 15, 2019 Call Closed: September 6, 2019 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation Number 4305-19-5044 including bid price Bidder Name Bid Price (including H.S.T.) Smith and Long Mechanical Limited $453,450 * Carmichael Engineering Ltd. $500,589 (including 3 percent prompt payment discount) * Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 4, 2019) from the Chief Purchasing Officer. Call Number: Request For Quotation Number 4305-19-5044 Description: For the non-exclusive supply and delivery of all labour, equipment and materials necessary for the HVAC Preventative Maintenance Services and Emergency Repairs at various City of Toronto's Shelters, operated by the Shelter, Support & Housing Administration Division for the period of one year from the date of award to October 31, 2020 with the option to renew for four (4) additional separate one (1) year terms at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the General Manager of Shelter, Support & Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Carmichael Engineering Ltd. Contract Award Value: $456,700 net of all applicable taxes and charges $516,071 including HST and all applicable charges $464,738 net of HST recoveries The contract is expected to start on date of award and end on October 31, 2020 Option Year 1 (November 1, 2020 to October 31, 2021) $470,401 net of all applicable taxes and charges $531,553 including HST and all applicable charges $478,680 net of HST recoveries Option Year 2 (November 1, 2021 to October 31, 2022) $484,513 net of all applicable taxes and charges $547,500 including HST and all applicable charges $493,040 net of HST recoveries Option Year 3 (November 1, 2022 to October 31, 2023) $499,048 net of all applicable taxes and charges $563,925 including HST and all applicable charges $507,832 net of HST recoveries Option Year 4 (November 1, 2023 to October 31, 2024) $514,020 net of all applicable taxes and charges $580,842 including HST and all applicable charges $523,067 net of HST recoveries The total potential contract award including all option years is $2,424,682 net of all applicable taxes and charges, and $2,739,891 including all applicable taxes and charges. The total potential cost to the City including all option years is $2,467,357 net of HST recoveries. The above cost calculations for the option years reflect an estimated annual 3 percent increase in the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request For Quotation Number 4305-19-5044 Description: For the non-exclusive supply and delivery of all labour, equipment and materials necessary for the HVAC Preventative Maintenance Services and Emergency Repairs at various City of Toronto's Shelters, operated by the Shelter, Support and Housing Administration Division for the period of one year from the date of award to October 31, 2020 with the option to renew for four (4) additional separate one (1) year terms at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the General Manager of Shelter, Support and Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Carmichael Engineering Ltd. Contract Award Value: $456,700 net of all applicable taxes and charges $516,071 including HST and all applicable charges $464,738 net of HST recoveries The contract is expected to start on date of award and end on October 31, 2020 Option Year 1 (November 1, 2020 to October 31, 2021) $470,401 net of all applicable taxes and charges $531,553 including HST and all applicable charges $478,680 net of HST recoveries Option Year 2 (November 1, 2021 to October 31, 2022) $484,513 net of all applicable taxes and charges $547,500 including HST and all applicable charges $493,040 net of HST recoveries Option Year 3 (November 1, 2022 to October 31, 2023) $499,048 net of all applicable taxes and charges $563,925 including HST and all applicable charges $507,832 net of HST recoveries Option Year 4 (November 1, 2023 to October 31, 2024) $514,020 net of all applicable taxes and charges $580,842 including HST and all applicable charges $523,067 net of HST recoveries The total potential contract award including all option years is $2,424,682 net of all applicable taxes and charges, and $2,739,891 including all applicable taxes and charges. The total potential cost to the City including all option years is $2,467,357 net of HST recoveries. The above cost calculations for the option years reflect an estimated annual 3 percent increase in the Consumer Price Index (CPI).