Bid Award Panel
The full agenda, as filed
All 2 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA55.1adopted
Solicitation Issued: July 7, 2023 Solicitation Closed: August 9, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received, including bid price: Supplier Name Bid Price* (excluding HST) MARKLAND PROPERTY MANAGEMENT INC. $5,668,000 CAD COMPASS COMMERCIAL REALTY LP $6,769,056 CAD *Bid price does not include 3 percent Consumer Price Index adjustment applied to Option Years
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 16, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 4160373628 Description: For the supply of Property Management Services necessary to maintain the physical property located at 800 Kipling Ave., Toronto, Ontario, and meet the City's obligation to its commercial tenants on-premises, as defined in this Scope of Work, which includes performing or causing to be performed Lease Administration, Property Accounting, Building Maintenance, Repair, and Operations (including cleaning) on a 24/7/365 basis. The award is for an initial contract period of two (2) years from November 1, 2023, to October 31, 2025, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Should the option year(s) be exercised, the Corporate Real Estate Management Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Markland Property Management Inc. Contract Award Value: $3,274,000 net of all applicable taxes and charges $3,699,620 including HST and all applicable charges $3,331,622 net of HST recoveries The contract is expected to start on November 1, 2023, and end on October 31, 2025. Option Year 1 - From November 1, 2025, to October 31, 2026 $1,450,110 net of all applicable taxes and charges $1,638,624 including HST and all applicable charges $1,475,632 net of HST recoveries Option Year 2 - From November 1, 2026, to October 31, 2027 $983,613 net of all applicable taxes and charges $1,111,483 including HST and all applicable charges $1,000,925 net of HST recoveries The total potential contract award to the supplier identified in this report, including all option years, is $5,707,723 net of all applicable taxes and charges and $6,449,727 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $5,808,179, net of HST recoveries. The above cost calculations include a three percent (3 percent) Consumer Price Index adjustment applied to each term after the initial two (2) year contract period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 4160373628 Description: For the supply of Property Management Services necessary to maintain the physical property located at 800 Kipling Avenue, Toronto, Ontario, and meet the City's obligation to its commercial tenants on-premises, as defined in this Scope of Work, which includes performing or causing to be performed Lease Administration, Property Accounting, Building Maintenance, Repair, and Operations (including cleaning) on a 24/7/365 basis. The award is for an initial contract period of two (2) years from November 1, 2023, to October 31, 2025, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Should the option year(s) be exercised, the Corporate Real Estate Management Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Markland Property Management Inc. Contract Award Value: $3,274,000 net of all applicable taxes and charges $3,699,620 including HST and all applicable charges $3,331,622 net of HST recoveries The contract is expected to start on November 1, 2023, and end on October 31, 2025. Option Year 1 - From November 1, 2025, to October 31, 2026 $1,450,110 net of all applicable taxes and charges $1,638,624 including HST and all applicable charges $1,475,632 net of HST recoveries Option Year 2 - From November 1, 2026, to October 31, 2027 $983,613 net of all applicable taxes and charges $1,111,483 including HST and all applicable charges $1,000,925 net of HST recoveries The total potential contract award to the supplier identified in this report, including all option years, is $5,707,723 net of all applicable taxes and charges and $6,449,727 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $5,808,179, net of HST recoveries. The above cost calculations include a three percent (3 percent) Consumer Price Index adjustment applied to each term after the initial two (2) year contract period.
BA55.2adopted
Solicitation Issued: September 6, 2023 Solicitation Closed: October 4, 2023 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received Supplier Name WSP Canada Inc.* Aecom Canada Ltd** AtkinsRéalis Canada Inc.(SNC Lavalin)** Sirati & Partners Consultants Ltd*** *Pursuant to the Request for Proposal document, the contract award value includes contingency. **Supplier was found non-compliant with mandatory requirements. ***Supplier did not meet the minimum technical threshold.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 16, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 4160464985 Description: For the provision of Hydrogeological Services at the Beare Road Landfill site for an initial five (5) year term with the option, in favour of the City, to be extended for three (3) separate one (1) year period. Recommended Supplier: WSP Canada Inc. Contract Award Value: $831,439 net of all applicable taxes and charges $939,526 including HST and all applicable charges $846,072 net of HST recoveries The contract is expected to begin on January 1, 2024 and end on December 31, 2028. Option Year 1 from January 1, 2029 to December 31, 2029 $159,391 net of all applicable taxes and charges $180,112 including HST and all applicable charges $162,196 net of HST recoveries Option Year 2 from January 1, 2030 to December 31, 2030 $164,173 net of all applicable taxes and charges $185,515 including HST and all applicable charges $167,062 net of HST recoveries Option Year 3 from January 1, 2031 to December 31, 2031 $169,098 net of all applicable taxes and charges $191,081 including HST and all applicable charges $172,074 net of HST recoveries The total potential contract award including the Optional Periods is $1,324,101 net of all applicable taxes and charges and $1,496,234 including HST and all applicable charges. The total potential cost to the City, including Optional Periods is $1,347,404 net of HST recoveries. The cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index applied annually after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 4160464985 Description: For the provision of Hydrogeological Services at the Beare Road Landfill site for an initial five (5) year term with the option, in favour of the City, to be extended for three (3) separate one (1) year period. Recommended Supplier: WSP Canada Inc. Contract Award Value: $831,439 net of all applicable taxes and charges $939,526 including HST and all applicable charges $846,072 net of HST recoveries The contract is expected to begin on January 1, 2024 and end on December 31, 2028. Option Year 1 from January 1, 2029 to December 31, 2029 $159,391 net of all applicable taxes and charges $180,112 including HST and all applicable charges $162,196 net of HST recoveries Option Year 2 from January 1, 2030 to December 31, 2030 $164,173 net of all applicable taxes and charges $185,515 including HST and all applicable charges $167,062 net of HST recoveries Option Year 3 from January 1, 2031 to December 31, 2031 $169,098 net of all applicable taxes and charges $191,081 including HST and all applicable charges $172,074 net of HST recoveries The total potential contract award including the Optional Periods is $1,324,101 net of all applicable taxes and charges and $1,496,234 including HST and all applicable charges. The total potential cost to the City, including Optional Periods is $1,347,404 net of HST recoveries. The cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index applied annually after the initial term.