Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA62.1adopted
Call Issued: November 8, 2019 Call Closed: December 4, 2019 Number of Addenda Issued: None Number of Bids: 2 Table 2: Summary of Bids Received (net of all taxes and charges) Next Supply $544,512.50 (Prompt 2 percent, net 30) Noble Corporation $741,481.97 (Prompt 2 percent, net 30)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 9, 2020) from the Chief Purchasing Officer: Call Number: Doc Number 2037214860 Description: For Request for Quotation 4202-19-0193 for the non-exclusive supply, delivery and/or pick up of various Plumbing and Heating Materials, for a contract term beginning on February 1, 2020 and ending January 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, the various participating divisions will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Next Supply Contract Award Value: $2,253,225 net of all applicable taxes and charges $2,546,144 including HST and all applicable charges $2,292,882 net of HST recoveries Contract is expected to start on February 1, 2020, and end on January 31, 2021. Option Year 1: (February 1, 2021 - January 31, 2022) $2,320,822 net of all applicable taxes and charges $2,622,529 including HST and all applicable charges $2,361,668 net of HST recoveries Option Year 2: (February 1, 2022 - January 31, 2023) $2,390,446 net of all applicable taxes and charges $2,701,204 including HST and all applicable charges $2,432,518 net of HST recoveries Option Year 3: (February 1, 2023 - January 31, 2024) $2,462,160 net of all applicable taxes and charges $2,782,241 including HST and all applicable charges $2,505,494 net of HST recoveries Option Year 4: (February 1, 2024 - January 31, 2025) $2,536,025 net of all applicable taxes and charges $2,865,708 including HST and all applicable charges $2,580,659 net of HST recoveries The total potential contract award including all option years is $12,173,221 net of HST recoveries, $13,517,826 including all applicable taxes and charges and $11,962,678 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Industrial Product Price Index (IPPI). The Exhibition Place also participated in this Call and will be seeking their own authority.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Doc Number 2037214860 Description: For Request for Quotation 4202-19-0193 for the non-exclusive supply, delivery and/or pick up of various Plumbing and Heating Materials, for a contract term beginning on February 1, 2020 and ending January 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, the various participating divisions will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Next Supply Contract Award Value: $2,253,225 net of all applicable taxes and charges $2,546,144 including HST and all applicable charges $2,292,882 net of HST recoveries Contract is expected to start on February 1, 2020, and end on January 31, 2021. Option Year 1: (February 1, 2021 - January 31, 2022) $2,320,822 net of all applicable taxes and charges $2,622,529 including HST and all applicable charges $2,361,668 net of HST recoveries Option Year 2: (February 1, 2022 - January 31, 2023) $2,390,446 net of all applicable taxes and charges $2,701,204 including HST and all applicable charges $2,432,518 net of HST recoveries Option Year 3: (February 1, 2023 - January 31, 2024) $2,462,160 net of all applicable taxes and charges $2,782,241 including HST and all applicable charges $2,505,494 net of HST recoveries Option Year 4: (February 1, 2024 - January 31, 2025) $2,536,025 net of all applicable taxes and charges $2,865,708 including HST and all applicable charges $2,580,659 net of HST recoveries The total potential contract award including all option years is $12,173,221 net of HST recoveries, $13,517,826 including all applicable taxes and charges and $11,962,678 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Industrial Product Price Index (IPPI). The Exhibition Place also participated in this Call and will be seeking their own authority.
BA62.2adopted
Table 1: Update to summary of Bids Received for Request for Proposal No. 9155-19-7127 Employment Essentials Programs 1. Metrics Vocational Services Inc. 2. Working for Change Sector Skills Training Programs 1. Hammer Heads Program
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 9, 2020) from the Chief Purchasing Officer: The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to amend the award authorization of BA54.2 dated November 13, 2019 to include the award of three (3) additional proponents listed below: Employment Essentials Programs 1. Metrics Vocational Services Inc. 2. Working for Change Sector Skills Training Programs 1. Hammer Heads Program
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to amend the award authorization of BA54.2 dated November 13, 2019 to include the award of three (3) additional Proponents listed below: Employment Essentials Programs 1. Metrics Vocational Services Inc. 2. Working for Change Sector Skills Training Programs 1. Hammer Heads Program
BA62.3adopted
Call Issued: August 19, 2019 Call Closed: September 23, 2019 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received for Contract Number 1217-19-7176 including bid price Bidder Name Evaluated Bid Price (Including H.S.T.) Ainsworth Inc.* $6,100528.74 Trade-Mark Industrial Inc.** $6,231,196.29 *Primary Vendor ** Secondary Vendor Pursuant to the terms of the RFQ the Primary vendor to be awarded 55 percent of overall contract value, and the Secondary vendor to be awarded 45 percent of overall contract value. This is reflected in the Contract Award values in this report.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 7, 2020) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 1217-19-7176 Description: For Non-exclusive supply and delivery of Electrical, Mechanical, and Instrumentation Services for the City of Toronto's Water Division. Initial award shall be for a period of one (1) year with the option to renew the Contract for two (2) optional years. Recommended Bidders: 1- Ainsworth Inc. (Primary vendor) 2- Trade-Mark Industrial Inc. (Secondary vendor) Ainsworth Inc. Contract Award Value: $2,893,000 net of all applicable taxes and charges $3,269,090 including HST and all applicable charges $2,943,917 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2020. Option Year 1: From November 1, 2020 to October 30, 2021 $2,866,490 net of all applicable taxes and charges $3,239,134 including HST and all applicable charges $3,004,448 net of HST recoveries Option Year 2: From November 1, 2021 to October 30, 2022 $2,952,485 net of all applicable taxes and charges $3,336,308 including HST and all applicable charges $3,004,448 net of HST recoveries The total potential contract award including all optional periods is $8,865,306 net of HST recoveries, $8,711,975 net of all applicable taxes and charges and $9,844,532 including all applicable taxes and charges. Trade-Mark Industrial Inc. Contract Award Value: $2,367,000 net of all applicable taxes and charges $2,674,710 including HST and all applicable charges $2,408,659 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2020. Option Year 1: From November 1, 2020 to October 30, 2021 $2,345,310 net of all applicable taxes and charges $2,650,200 including HST and all applicable charges $2,386,587 net of HST recoveries Option Year 2: From November 1, 2021 to October 30, 2022 $2,415,669 net of all applicable taxes and charges $2,729,706 including HST and all applicable charges $2,458,185 net of HST recoveries The total potential contract award including all optional years is $7,253,432 net of HST recoveries, $7,127,979 net of all applicable taxes and charges and $8,054,617 including all applicable taxes and charges. The total potential award for all contracts identified in this report, including all option years is $16,118,738 net of HST recoveries, $15,839,954 net of all applicable taxes and charges and $17,899,148 including all applicable taxes and charges. The above cost calculations for the Option Years reflects an estimated annual 3 percent increase as per the Industrial Product Price Index (IPPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 1217-19-7176 Description: For Non-exclusive supply and delivery of Electrical, Mechanical, and Instrumentation Services for the City of Toronto's Water Division. Initial award shall be for a period of one (1) year with the option to renew the Contract for two (2) optional years. Recommended Bidders: 1- Ainsworth Inc. (Primary vendor) 2- Trade-Mark Industrial Inc. (Secondary vendor) Ainsworth Inc. Contract Award Value: $2,893,000 net of all applicable taxes and charges $3,269,090 including HST and all applicable charges $2,943,917 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2020. Option Year 1: From November 1, 2020 to October 30, 2021 $2,866,490 net of all applicable taxes and charges $3,239,134 including HST and all applicable charges $3,004,448 net of HST recoveries Option Year 2: From November 1, 2021 to October 30, 2022 $2,952,485 net of all applicable taxes and charges $3,336,308 including HST and all applicable charges $3,004,448 net of HST recoveries The total potential contract award including all optional periods is $8,865,306 net of HST recoveries, $8,711,975 net of all applicable taxes and charges and $9,844,532 including all applicable taxes and charges. Trade-Mark Industrial Inc. Contract Award Value: $2,367,000 net of all applicable taxes and charges $2,674,710 including HST and all applicable charges $2,408,659 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2020. Option Year 1: From November 1, 2020 to October 30, 2021 $2,345,310 net of all applicable taxes and charges $2,650,200 including HST and all applicable charges $2,386,587 net of HST recoveries Option Year 2: From November 1, 2021 to October 30, 2022 $2,415,669 net of all applicable taxes and charges $2,729,706 including HST and all applicable charges $2,458,185 net of HST recoveries The total potential contract award including all optional years is $7,253,432 net of HST recoveries, $7,127,979 net of all applicable taxes and charges and $8,054,617 including all applicable taxes and charges. The total potential award for all contracts identified in this report, including all option years is $16,118,738 net of HST recoveries, $15,839,954 net of all applicable taxes and charges and $17,899,148 including all applicable taxes and charges. The above cost calculations for the Option Years reflects an estimated annual 3 percent increase as per the Industrial Product Price Index (IPPI).
BA62.4adopted
Call Issued: August 26, 2019 Call Closed: October 7, 2019 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Number 230-2019 including bid price Bidder Name Bid Price (Including H.S.T.) 1. Insituform Technologist Limited $7,246,690.00 2. Capital Sewer Services Inc. * $6,865,496.93 3. Clean Water Works Inc. * $7,481,000.00 * Bidder found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 7, 2020) from the Chief Purchasing Officer: Call Number: Tender Call No. 230-2019, Contract No. 20TW-CTS-08CWD Description: Full Length Trenchless Rehabilitation of Existing Gravity Sewers and Related Works at Various Locations in the City of Toronto, Wards 1, 2, 3, 4, 5, 7, 8, 9, and 10 (Contract S1). Recommended Bidder or Proponent: Insituform Technologies Limited Contract Award Value: $6,413,000 net of all applicable taxes and charges $7,246,690 including HST and all applicable charges $6,525,869 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 230-2019, Contract No. 20TW-CTS-08CWD Description: Full Length Trenchless Rehabilitation of Existing Gravity Sewers and Related Works at Various Locations in the City of Toronto, Wards 1, 2, 3, 4, 5, 7, 8, 9, and 10 (Contract S1). Recommended Bidder or Proponent: Insituform Technologies Limited Contract Award Value: $6,413,000 net of all applicable taxes and charges $7,246,690 including HST and all applicable charges $6,525,869 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
BA62.5adopted
Call Issued: August 27, 2019 Call Closed: September 30, 2019 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Number 231-2019 Bidder Name Bid Price (including H.S.T.) Insituform Technologies Limited $ 6,387,890.00 Clean Water Works Inc. $ 6,968,584.80* Capital Sewer Services Inc. $ 7,041,582.87 * * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 30, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 231-2019, Contract No. 20TW-CTS-09CWD Description: Full Length Trenchless Rehabilitation of Existing Gravity Sewers and related works at various locations in the City of Toronto. Recommended Bidder: Insituform Technologies Limited Contract Award Value: $5,653,000 net of all applicable taxes and charges $6,387,890 including HST and all applicable charges $5,752,492 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 231-2019, Contract No. 20TW-CTS-09CWD Description: Full Length Trenchless Rehabilitation of Existing Gravity Sewers and related works at various locations in the City of Toronto. Recommended Bidder: Insituform Technologies Limited Contract Award Value: $5,653,000 net of all applicable taxes and charges $6,387,890 including HST and all applicable charges $5,752,492 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
BA62.6withdrawn
Call Issued: August 22, 2019 Call Closed: October 16, 2019 Number of Addenda Issued: Ten (10) Number of Bids: Six (6) Table 2: Summary of Bids Received for Tender Call Number 241-2019 including bid price Bidder Name Bid Price (including H.S.T.) Midome Construction Service Ltd $7,062,500** Loc Pave Construction Ltd. $7,113,149** Hawkins Contracting Services Ltd. $7,282,049* Bevcon Construction and Paving Ltd $7,725,358 Wessuc Inc. $8,651,054 Metric/Aquicon Joint Venture $10,160,323 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. ** Bidder was found non-compliant with mandatory requirements
Item BA62.6 was withdrawn from the agenda.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 241-2019 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete construction of the first phase of park improvements and environmental remediation at Grand Avenue Park on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Bidder: Hawkins Contracting Services Limited Contract Award Value: $6,444,291 net of all applicable taxes and charges $7,282,049 including HST and all applicable charges $6,557,711 net of HST recoveries Contract is expected to start on February 1, 2020 and end by July 1, 2021.