TO Live
The full agenda, as filed
All 12 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT11.1adopted
President and CEO's General Status Update
The purpose of this report is to provide the Board with a general status update and a report on 2024 second quarter activities for TO Live's three venues (Meridian Hall, Meridian Arts Centre and St. Lawrence Centre).
The Board of Directors of TO Live received the report (August 27, 2024) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live receive this report for information.
CT11.2amended
Update on the St. Lawrence Centre for the Arts Redevelopment Project
The purpose of this report is to provide an update on the redevelopment of the St. Lawrence Centre for the Arts ("STLC") project, as directed by the Board of Directors of TO Live (Item CT9.9) and City Council (Item CC15.1), on the refined project cost estimates upon completion of a schematic design with appropriate Class Estimates and status on the financing strategies. Included in this report is information regarding the completion of the schematic design phase and associated Class D estimate, with project management and oversight from Corporate Real Estate Management (CREM), as well as TO Live's fundraising strategy and the established project stage gate process. This report seeks approval from the TO Live Board and City Council to progress from the schematic design phase into the detailed design phase. Included in the detailed report will be: 1. Recommendations for approval 2. Financial Impact outlining costs for the associated Stage Gate 3. Decision History 4. Background: a) About TO Live b) About the STLC c) Process Outline (How we got here) d) Stage Gate Process Outline e) Schematic Design Phase Process; cost estimates, valuation and cost management f) Design Development Phase Progress Outline g) Major Design Milestones h) Funding Model i) Next Steps Confidential Attachment: Funding Update.
The Board of Directors of TO Live recommends that: 1. City Council request the Board of Directors of TO Live to direct the President and Chief Executive Officer, TO Live, in consultation with the Executive Director, Corporate Real Estate Management and the Executive Director, Financial Planning: a. to proceed with the detailed design phase, in accordance with the established stage gate process as outlined in this report page 9 and page 10 entitled Stage Gate Process, and b. to amend the 2024-2033 Capital Budget and Plan for TO Live to reallocate $8.779 million in funding commitment from the remaining cash flow funding originally intended for state of good repair to advance the Detailed Design phase. 2. City Council direct that Confidential Attachment 1 to the report (September 6, 2024) from the President and Chief Executive Officer remains confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live which, if disclosed, could reasonably be expected to significantly prejudice the competitive position, or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live receive this report for information.
CT11.3adopted
Indigenous Community Consultations - Key Findings and Next Steps
The purpose of this report is to provide the Board with an overview of key findings from TO Live's Indigenous community consultations and outline the next steps.
The Board of Directors of TO Live: 1. Directed that Confidential Attachment 1 to the report (August 14, 2024) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains information explicitly supplied in confidence to the Board of Directors of TO Live.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains information explicitly supplied in confidence to the Board of Directors of TO Live.
CT11.4adopted
Health and Safety Report - Injury-Incident Summary
The purpose of this report is to provide the Board with update on health and safety injury-incidents at TO Live for the second quarter of 2024.
The Board of Directors of TO Live received the report (August 13, 2024) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT11.5adopted
2024 Second Quarter Financial Results and Commentary
The purpose of this report is to present the 2024 second quarter financial results to the Board.
The Board of Directors of TO Live: 1. Approved the 2024 second quarter financial operating results, as noted in Confidential Attachment 1 to the report (August 19, 2024) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachments 1 and 2 to the report (August 19, 2024) from the President and Chief Executive Officer, TO Live remain confidential in their entirety, as they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or significantly interfere with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the 2024 second quarter financial operating results, as noted in Confidential Attachment 1. 2. Direct that Confidential Attachments 1 and 2 remains confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or significantly interfere with the contractual or other negotiations of a person, group of persons, or organization.
CT11.6adopted
Capital Spending Update - Second Quarter of 2024
The purpose of this report is to update the Board on capital spending activity for the second quarter of 2024.
The Board of Directors of TO Live: 1. Directed that Confidential Attachment 1 to the report (August 7, 2024) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains financial information supplied in confidence to the Board of Directors of TO Live which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Direct that Confidential Attachment 1 remain confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT11.7adopted
This report provides an update on TO Live's cybersecurity controls and risks.
The Board of Directors of TO Live: 1. Directed that Confidential Attachment 1 to the report (August 14, 2024) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it pertains to the security of the property of the Board.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Direct that Confidential Attachment 1 remain confidential as it involves security of the property of the Board.
CT11.8adopted
Bargaining Mandate for Negotiations with IATSE Local 58 at the Meridian Arts Centre
The purpose of this report is to provide an update on the status of negotiations with IATSE Local 58 at the Meridian Arts Centre.
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Directed that Confidential Attachment 1 to the report (August 7, 2024) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it pertains to labour relations information or employee negotiations.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains labour relations information or employee negotiations.
CT11.9adopted
Bargaining Mandate - IATSE B-173 (Front of House)
The purpose of this report is to seek Board approval for a bargaining mandate to negotiate the collective agreement with IATSE B-173 (Front of House) at TO Live venues.
The Board of Directors of TO Live: 1. Approved the bargaining mandate to negotiate a new collective bargaining agreement with IATSE B-173 at TO Live venues, as detailed in Confidential Attachment 1 to the report (August 12, 2024) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachment 1 to the report (August 12, 2024) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it pertains to labour relations or employee negotiations.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the bargaining mandate to negotiate a new collective bargaining agreement with IATSE B-173 at TO Live venues, as detailed in Confidential Attachment 1. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety as it is about labour relations or employee negotiations.
CT11.10adopted
The purpose of this report is to provide the Board with an update on Human Resources activity at TO Live.
The Board of Directors of TO Live received the report (August 13, 2024) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT11.11received
In accordance with the Board of Directors of TO Live By-law 2-2021, as amended, the Board determines the place in Toronto, day, and hour of its regular meetings and the schedule of those meetings shall be publicly available by the first meeting of the Board in each calendar year. On July 24 and 25, 2024, City Council considered Item CC20.11 and adopted the meeting schedule for 2025 for City Council and its Committees. The schedule of meetings for the Board of Directors of TO Live has been developed to avoid dates, whenever possible, that conflict with the approved City Council schedule; and to avoid days of cultural or religious significance. The following meetings of the Board of Directors of TO Live have been scheduled for 2025: Date: Thursday, February 27, 2025 Time: 12:30 p.m. Location: Committee Room 2, City Hall/Video Conference Date: Thursday, April 17, 2025 Time: 12:30 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Thursday, June 19, 2025 Time: 12:30 p.m. Location: Committee Room 1, City Hall/Video Conference Date: Thursday, September 11, 2025 Time: 12:30 p.m. Location: Committee Room 1, City Hall/Video Conference Date: Thursday, December 11, 2025 Time: 12:30 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference The following meetings of the TO Live - Environmental, Social and Governance Committee have been scheduled for 2025: Date: Tuesday, February 25, 2025 Time: 9:30 a.m. Location: Committee Room 2, City Hall/Video Conference Date: Tuesday, April 15, 2025 Time: 9:30 a.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Monday, June 16, 2025 Time: 9:30 a.m. Location: Committee Room 2, City Hall/Video Conference Date: Tuesday, September 9, 2025 Time: 9:30 a.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Monday, December 8, 2025 Time: 9:30 a.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference The following meetings of the TO Live - Finance and Audit Committee have been scheduled for 2025: Date: Tuesday, February 25, 2025 Time: 12:30 p.m. Location: Committee Room 2, City Hall/Video Conference Date: Tuesday, April 15, 2025 Time: 12:30 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Monday, June 16, 2025 Time: 12:30 p.m. Location: Committee Room 2, City Hall/Video Conference Date: Tuesday, September 9, 2025 Time: 12:30 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Monday, December 8, 2025 Time: 12:30 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference The following meetings of the TO Live - Human Resources and Stakeholder Relations Committee have been scheduled for 2025: Date: Tuesday, February 25, 2025 Time: 3:00 p.m. Location: Committee Room 2, City Hall/Video Conference Date: Tuesday, April 15, 2025 Time: 3:00 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Monday, June 16, 2025 Time: 3:00 p.m. Location: Committee Room 2, City Hall/Video Conference Date: Tuesday, September 9, 2025 Time: 3:00 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference Date: Monday, December 8, 2025 Time: 3:00 p.m. Location: Meridian Hall, Executive Boardroom, 1 Front St E/Video Conference
The Board of Directors of TO Live received the item for information.
CT11.12adopted
The purpose of this report is to seek authorization from the Board of Directors of TO Live to submit grant applications to the Department of Canadian Heritage's Canada Arts Presentation Fund and to Miziwe Biik Aboriginal Employment and Training for wage subsidies.
The Board of Directors of TO Live: 1. Authorized and directed the President and Chief Executive Officer, TO Live to submit a grant application to the Canada Arts Presentation Fund together with all necessary supporting documentation, which will assist with the presentation of TO Live's 2025 performance season. 2. Authorized and directed the President and Chief Executive Officer, TO Live to submit a grant application to Miziwe Biik Aboriginal Employment and Training together with all necessary supporting documentation for wage subsidies for up to two staff positions.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Authorize and direct the President and Chief Executive Officer, TO Live to submit a grant application to the Canada Arts Presentation Fund together with all necessary supporting documentation, which will assist with the presentation of TO Live's 2025 performance season. 2. Authorize and direct the President and Chief Executive Officer, TO Live to submit a grant application to Miziwe Biik Aboriginal Employment and Training together with all necessary supporting documentation for wage subsidies for up to two staff positions.