Board of Directors of TO Live
The full agenda, as filed
All 10 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT14.1adopted
Chief Executive Officer's General Status Update
The purpose of this report is to provide the Board with a general status update and a report on the second quarter activities of TO Live's three theatres (Meridian Hall, Meridian Arts Centre and St. Lawrence Centre).
The Board of Directors of TO Live: 1. Received the report (August 24, 2020) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live receive this report for information.
CT14.2adopted
Plan for Equity Training - Background
The purpose of this report is to provide background and context for the Board on the Equity Training and Policies work completed to date at TO Live in order to assist the Board in its Equity review.
The Board of Directors of TO Live: 1. Received the report (August 21, 2020) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT14.3adopted
St. Lawrence Centre Redevelopment - Launch of Public Consultation
The purpose of this report is to provide the Board with an update on consultant activity and the proposed public consultation process for the redevelopment of the St. Lawrence Centre for the Arts.
The Board of Directors of TO Live: 1. Received the report (July 7, 2020) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The TO Live - St. Lawrence Centre Redevelopment Committee recommends that the Board of Directors of TO Live: 1. Receive the report (July 7, 2020) from the President and Chief Executive Officer, TO Live for information.
CT14.4amended
Digital Transformation - Project Update
This report seeks to update the Board on the status of TO Live's Digital Transformation project, including status of the Request for Proposal (RFP), prioritization of digital and strategic initiatives, project management methodology, and timing.
The Board of Directors of TO Live: 1. Requested the President and Chief Executive Officer, TO Live, upon selection of a digital vendor, to report to the Board of Directors of TO Live on a resource plan, scope of work and budget for services. 2. Directed that Confidential Attachment 1 to the report (August 20, 2020) from the President and Chief Executive Officer, TO Live remains confidential in its entirety as it contains positions, plans, procedures, criteria, or instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the City or local board.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this Report, Attachments 1 and 2, and Confidential Attachments 1 for information. 2. Direct that Confidential Attachment 1 remains confidential in its entirety as it contains positions, plans, procedures, criteria, or instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the City or local board.
CT14.5adopted
This report provides an update on TO Live's cyber security controls and risks.
The Board of Directors of TO Live: 1. Directed that Confidential Attachment 1 to the report (August 24, 2020) from the President and Chief Executive Officer, TO Live remain confidential as it involves security of the property of the Board.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Direct that Confidential Attachment 1 remain confidential as it involves security of the property of the Board.
CT14.6amended
2020 Second Quarter Financial Results and Commentary
The purpose of this report is to present the 2020 second quarter financial results to the Board.
The Board of Directors of TO Live: 1. Approved the 2020 second quarter financial operating results, as noted in Confidential Attachment 1 to the report (August 17, 2020) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachment 1, Confidential Attachment 2, Revised Confidential Attachment 2 (September 1, 2020), Revised Confidential Attachment 2 (September 3, 2020), Confidential Attachment 3 (September 1, 2020) and Revised Confidential Attachment 3 (September 3, 2020), remain confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the 2020 second quarter financial operating results, as noted in Confidential Attachment 1. 2. Direct that Confidential Attachment 1 and Confidential Attachment 2 remain confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT14.7amended
2021 Operating, Facility Fee Reserve Fund and State of Good Repair Budgets
The purpose of this report is to present the 2021 Budgets to the Board.
The Board of Directors of TO Live: 1. Approved the 2021 Operating budget in Revised Confidential Attachment 1, and the Facility Fee Reserve Fund and State of Good Repair budgets with commentary as noted in Attachment 1 to the report (August 18, 2020) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachment 1 and Revised Confidential Attachment 1 (September 3, 2020) to the report (August 18, 2020) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the 2021 Operating, Facility Fee Reserve Fund and State of Good Repair budgets with commentary as noted in Attachment 1. 2. Direct that Confidential Attachment 1 remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT14.8amended
COVID-19 Capital Improvements at Meridian Hall and Meridian Arts Centre
The purpose of this report is to introduce the Board of Directors of TO Live to a series of proposed capital improvements related to COVID-19 at Meridian Hall and Meridian Arts Centre, and to begin a process to formalize their creation and funding.
The Board of Directors of TO Live: 1. Directed the President and Chief Executive Officer, TO Live to work with the City's Financial Planning department, to establish new capital improvement projects at Meridian Hall and Meridian Arts Centre related to COVID-19, including those detailed in Attachment 1 to the report (August 24, 2020) from the President and Chief Executive Officer, TO Live and investigate methods of funding these projects, and further, to research similar opportunities for the St. Lawrence Centre for the Arts. 2. Directed the President and Chief Executive Officer, TO Live to apply for funding for the new capital improvement projects at Meridian Hall and Meridian Arts Centre related to COVID-19, as detailed in Attachment 1 to the report (August 24, 2020) from the President and Chief Executive Officer, TO Live, through the Canada Cultural Spaces Fund. 3. Contingent on securing the funding outlined in recommendations 1 and/or 2, approved proceeding with the new capital improvement projects at Meridian Hall and Meridian Arts Centre related to COVID-19 as detailed in Attachment 1 to the report (August 24, 2020) from the President and Chief Executive Officer, TO Live, and all related purchase orders and/or tender awards, as per TO Live financial policies 301, 303 and 313, not to exceed the funding secured. 4. Directed the President and Chief Executive Officer, TO Live to report back to the Board of Directors of TO Live on any outcomes from the above recommendations. 5. Directed the President and Chief Executive Officer, TO Live to research opportunities for economies of scale, and group purchasing options and report back to the TO Live - Audit Committee.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Direct the President and Chief Executive Officer, TO Live to work with the City's Financial Planning department, as quickly as possible, to establish new capital improvement projects at Meridian Hall and Meridian Arts Centre related to COVID-19, including those detailed in Attachment 1 and investigate methods of funding these projects.
CT14.9adopted
The purpose of this report is to update the Board on the current condition of the roof of the Meridian Arts Centre.
The Board of Directors of TO Live: 1. Received the report (August 20, 2020) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live receive this report for information.
CT14.10received
Chair's Update on COVID-19 and TO Live
The Chair will discuss the COVID-19 crisis.
The Board of Directors of TO Live received Item CT14.10 for information.