Board of Directors of TO Live
The full agenda, as filed
All 11 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT35.1adopted
President and Chief Executive Officer's General Status Update
The purpose of this report is to provide the Board with a general status update and a report on 2022 second quarter activities for TO Live's three venues (Meridian Hall, Meridian Arts Centre and St. Lawrence Centre).
The Board of Directors of TO Live: 1. Received the report (September 15, 2022) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that: 1. The Board of Directors of TO Live receive this report for information.
CT35.2adopted
The purpose of this report is to provide the Board with an update on TO Live's Procurement Policy 313.
The Board of Directors of TO Live: 1. Directed the President and Chief Executive Officer, TO Live to: a. Work with City of Toronto staff to update the TO Live Procurement Policy to include provisions similar to the City's policy for Contractor Performance and Evaluation; b. Report to the Board with the updated Procurement Policy; and c. Utilize the City of Toronto's Contractor Performance and Evaluation process, in conjunction with the current TO Live Procurement Policy, until updates are made to the policy.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Direct the President and Chief Executive Officer to: a. Work with City of Toronto staff to update the TO Live Procurement Policy to include provisions similar to the City's policy for Contractor Performance and Evaluation; b. Report to the Board with the updated Procurement Policy; and c. Utilize the City of Toronto's Contractor Performance and Evaluation process, in conjunction with the current TO Live Procurement Policy, until updates are made to the policy.
CT35.3adopted
The purpose of this report is to provide the Board with an update on TO Live's ticketing services agreement.
The Board of Directors of TO Live: 1. Approved the extension of TO Live's current agreement for ticketing with the vendor and on the terms set out in Confidential Attachment 1 to the report (September 8, 2022) from the President and Chief Executive Officer, TO Live. 2. Authorized the public release of the name of the vendor and terms after the execution of the agreement and direct that the remainder of the information in Confidential Attachment 1 to the report (September 8, 2022) from the President and Chief Executive Officer, TO Live remain confidential as it is about a position or plan to be applied to any negotiations carried on or to be carried on by or on behalf of TO Live.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the extension of TO Live's current agreement for ticketing with the vendor and on the terms set out in Confidential Attachment 1. 2. Authorize the public release of the name of the vendor and terms after the execution of the agreement and direct that the remainder of the information in Confidential Attachment 1 remain confidential as it is about a position or plan to be applied to any negotiations carried on or to be carried on by or on behalf of TO Live.
CT35.4adopted
St. Lawrence Centre Redevelopment Update
At its meeting on September 13, 2022, the TO Live - St. Lawrence Centre Redevelopment Committee considered RL11.1 and made recommendations to the Board of Directors of TO Live. Summary from the report (August 31, 2022) from the President and Chief Executive Officer, TO Live: The purpose of this report is to provide the Board of Directors of TO Live with an update on the StLC redevelopment project. City Council, at its meeting on May 11, 2022, adopted EX32.10 which included recommendations from the Board and CreateTO. The Vice President of St. Lawrence Centre Redevelopment will provide an update at the Committee meeting.
The Board of Directors of TO Live: 1. Received the report (August 31, 2022) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The TO Live -St. Lawrence Centre Redevelopment Committee recommends that the Board of Directors of TO Live: 1. Receive the report (August 31, 2022) from the President and Chief Executive Officer, TO Live for information.
CT35.5adopted
2022 Second Quarter Financial Results and Commentary
The purpose of this report is to present the 2022 second quarter financial results to the Board.
The Board of Directors of TO Live: 1. Approved the 2022 second quarter financial operating results, as noted in Confidential Attachment 1 to the report (August 30, 2022) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachments 1 and 2 to the report (August 30, 2022) from the President and Chief Executive Officer, TO Live remain confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the 2022 second quarter financial operating results, as noted in Confidential Attachment 1. 2. Direct that Confidential Attachments 1 and 2 remain confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT35.6adopted
The purpose of this report is to update the Board on capital spending activity.
The Board of Directors of TO Live: 1. Directed that the Confidential Attachment to the report (August 29, 2022) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Direct that the Confidential Attachment remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT35.7adopted
This report provides an update on TO Live's cybersecurity controls and risks.
The Board of Directors of TO Live: 1. Directed that Confidential Attachment 1 to the report (August 30, 2022) from the President and Chief Executive Officer, TO Live remain confidential as it involves security of the property of the Board.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Direct that Confidential Attachment 1 remain confidential as it involves security of the property of the Board.
CT35.8adopted
Multitudes by Feist - Project Status
The purpose of this report is to provide an update on past and potential future touring activity and revenue for Multitudes by Feist, a project produced by TO Live in 2021.
The Board of Directors of TO Live: 1. Directed that the confidential information contained in the Confidential Attachment to the report (September 6, 2022) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains financial information, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Direct that the confidential information contained in the Confidential Attachment remain confidential in its entirety, as it contains financial information, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT35.9adopted
Response to Capital Spending Update - Item CT34.3
This report responds to instructions to staff issued in closed session.
The Board of Directors of TO Live: 1. Directed that the confidential information contained in Confidential Attachment 1 to the report (September 15, 2022) from the City Solicitor remain confidential in its entirety, as it is about litigation or potential litigation that affects TO Live and contains advice which is subject to litigation and solicitor-client privilege.
Staff recommendation as filed
The City Solicitor recommends that: 1. The Board of Directors of TO Live direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it is about litigation or potential litigation that affects TO Live and contains advice which is subject to litigation and solicitor-client privilege.
CT35.10adopted
After reviewing the committee structure with the President and Chief Executive Officer, and consulting with Committee Chairs, I would like to propose some changes that will reflect the current priorities of TO Live. The recommended changes include the following: 1. Digital Transformation Committee, and previously proposed Digital Committee. The Board considered item CT20.10 on Board Committees at its meeting of January 29, 2021, and dissolved the "Digital Transformation Committee" effective on the date the Board appoints members to a new Digital Committee. It is proposed that the Digital Committees be dissolved. 2. Programming Risk Committee - The terms of reference would be transferred to the Audit Committee; and it is proposed that the Programming Risk Committee be dissolved. The Audit Committee would be renamed as the Finance and Audit Committee. 3. Planning and Priorities Committee - A portion of the terms of reference would be transferred to each of the Environmental, Social and Governance Committee and the Human Resources Committee, and it is proposed that the Planning and Priorities Committee be dissolved. 4. St. Lawrence Centre Redevelopment Committee - Now that the project is underway, it is important that the Board receive updates directly; therefore, it is proposed that this Committee be dissolved, and that the Chair extend the Board's appreciation to the members for their work. Current committee composition and membership for the committees that will continue, is attached and can be reviewed and discussed at the meeting.
The Board of Director of TO Live: 1. Approved the following changes to TO Live Committees: a. Renamed the Audit Committee as the Finance and Audit Committee and approved the following terms of reference: - Financial oversight - Audit oversight - Programming and financial risk monitoring - Finance policy review and updates. b. Approved the following terms of reference for the Environmental, Social and Governance Committee: - Priorities and initiatives related to environmental, social and governance matters - Monitoring of strategic performance and metrics - Environmental, social and governance policy review and updates - Risk monitoring for environmental, social and governance matters. c. Renamed the Human Resources, Compensation and Labour Relations Committee, as the Human Resources and Stakeholder Relations Committee and approved the following terms of reference: - Human resources matters, including labour relations and compensation - Stakeholder relations matters including the City of Toronto, the community, and TO Live audiences - Human resources policy review and updates. d. Dissolved the Digital Transformation Committee, the Programming Risk Committee, the Planning and Priorities Committee and the St. Lawrence Centre Redevelopment Committee. e. Requested the Chair to extend the Board's appreciation to the exiting non-board members of the St. Lawrence Centre Redevelopment Committee, for their dedication and work in moving the project forward.
Staff recommendation as filed
The Chair recommends that the Board of Directors of TO Live approve the following changes to TO Live Committees: 1. Rename the Audit Committee as the Finance and Audit Committee and approve the following terms of reference: - Financial oversight - Audit oversight - Programming and financial risk monitoring - Finance policy review and updates. 2. Approve the following terms of reference for the Environmental, Social and Governance Committee: - Priorities and initiatives related to environmental, social and governance matters - Monitoring of strategic performance and metrics - Environmental, social and governance policy review and updates - Risk monitoring for environmental, social and governance matters. 3. Rename the Human Resources, Compensation and Labour Relations Committee, as the Human Resources and Stakeholder Relations Committee and approve the following terms of reference: - Human resources matters, including labour relations and compensation - Stakeholder relations matters including the City of Toronto, the community, and TO Live audiences - Human resources policy review and updates. 4. Dissolve the Digital Transformation Committee, the Programming Risk Committee, the Planning and Priorities Committee and the St. Lawrence Centre Redevelopment Committee. 5. Request the Chair to extend the Board's appreciation to the exiting non-board members of the St. Lawrence Centre Redevelopment Committee, for their dedication and work in moving the project forward.
CT35.11referred
City of Toronto Review of Executive Compensation at City Agencies and Corporations
As indicated in the attached letter, Korn Ferry has been retained by the City to conduct an independent review of executive compensation at City Agencies and Corporations. As per the request, I am including this on the agenda to allow for a status update on the review and to allow for the Board's input.
The Board of Directors of TO Live: 1. Referred the item to a special meeting of the TO Live - Human Resources and Stakeholder Relations Committee, to be called by the Committee Chair before November 7, 2022 for review, discussion and to provide feedback to the City Manager's Office and the consultants.