Board of Directors of TO Live
The full agenda, as filed
All 18 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT4.1adopted
President and Chief Executive Officer's General Status Update
The purpose of this report is to provide the Board with a general status update, a report on the first quarter activities of the three theatres (Sony Centre for the Performing Arts, St. Lawrence Centre for the Arts, Toronto Centre for the Arts) and a Workback Schedule to the end of the year.
The Board of Directors of TO Live: 1. Received the report (May 27, 2019) from the President and Chief Executive Officer, TO Live for information. 2. Directed that the confidential information contained in Confidential Attachments 1 and 2 to the report (May 27, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains commercial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Receive this report for information. 2. Direct that the confidential information contained in Confidential Attachment 1 and 2 remain confidential in its entirety, as it contains commercial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT4.2adopted
This purpose of this report is to present the 2019-20 Programming Season to the TO Live Board.
The Board of Directors of TO Live: 1. Received the report (May 23, 2019) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT4.3amended
Digital Transformation Strategy
This purpose of this report is to present the Digital Transformation Strategy to the TO Live Board.
The Board of Directors of TO Live: 1. Requested the President and Chief Executive Officer, TO Live to report to the next Board meeting with a proposal for the establishment of an Advisory Body on the Digital Transformation Strategy with Gabriel Michaan as Chair and with proposed terms of reference for the Advisory Body.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT4.4deferred
Future Use of St. Lawrence Centre Site
Daniel Payne, Principal and Jake Hiebert, Research Analyst, AEA Consulting, will give a presentation on stakeholder interviews on the future use of the St. Lawrence Centre site.
The Board of Directors of TO Live deferred consideration of the item until the next meeting of the Board of Directors of TO Live.
CT4.5deferred
Hospitality Organization to Occupy Space within the Sony Centre
This report provides additional background and decision histories related to item 3.1a "Chief Executive Officer's General Status Update - Supplementary Report on Hospitality Organization to Occupy Space within the Sony Centre" considered at the May 9, 2019 Board meeting of the TO Live Board of Directors. The Audit Committee of the TO Live Board will consider this item at its June 10, 2019 meeting.
The Board of Directors of TO Live deferred consideration of the item until the next meeting of the Board of Directors of TO Live.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the proposal for a hospitality organization to occupy space within the Sony Centre for the purposes of operating a restaurant/barroom. 2. Direct the President and Chief Executive Officer to report to the Audit Committee to develop a market competive funding model. 3. Direct that Confidential Attachments 1, 2, 3, 4 and 5 remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT4.6deferred
2018 Audited Financial Results Report
The purpose of this report is to present to the Board the 2018 audited financial results for The Board of Directors of the Hummingbird Centre for the Performing Arts (operating as TO Live).
The Board of Directors of TO Live deferred consideration of the item until the next meeting of the Board of Directors of TO Live.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the 2018 Audited Financial Results, as noted in Confidential Attachment 1. 2. Direct the Confidential Attachment 1 remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position of interfere significantly with the contractual or other negotiations of a person, group of persons or organization.
CT4.7adopted
On an annual basis, the Auditor General reviews the implementation status of outstanding audit recommendations and reports the results to City Council through the Audit Committee. This report provides the implementation status of the audit recommendations contained in the report entitled "Review of the Redevelopment of the Sony Centre for the Performing Arts" dated April 24, 2014. The audit report contains 12 recommendations. In prior follow-up reviews, we determined that six recommendations have been fully implemented. During the current follow-up process, we verified that four recommendations have been fully implemented, one recommendation has been partially implemented, and one recommendation is no longer applicable. The one remaining outstanding audit recommendation relates to a procurement policy that was recently adopted by the Board of Directors of TO Live at its meeting on May 9, 2019. We will verify implementation of this policy in the next follow-up process. Effectiveness of policy and procedure enhancements or improved controls resulting from the implementation of audit recommendations, rely on management's continuous efforts beyond the audit follow-up process.
The Board of Directors of TO Live: 1. Received the report (May 27, 2019) from the Auditor General for information.
Staff recommendation as filed
The Auditor General recommends that: 1. The Board of Directors of TO Live receive this report for information.
CT4.8adopted
Transfer of Reserve Funds to Toronto Live Foundation
This report is to request funds to be transferred from TO Live's reserve funds (Toronto Centre for the Arts Stabilization Reserve Fund and Sony Centre Stabilization Reserve) to the newly incorporated "Toronto Live Foundation" as seed funding.
The Board of Directors of TO Live recommends that: 1. City Council approve the transfer of $1.657 million from the Toronto Centre for the Arts Stabilization Reserve Fund (XQ1060) and $0.666 million from the Sony Centre Stabilization Reserve (XQ2031) to the new Toronto Live Foundation. 2. City Council approve an in-year budget adjustment to increase the 2019 Council Approved Operating Budget for TO Live by $2.323 million gross and $0 net, fully funded from the Toronto Centre for the Arts Stabilization Reserve Fund ($1.657 million) and the Sony Centre Stabilization Reserve ($0.666 million) to reflect the transfer of funds to the Toronto Live Foundation.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the transfer of $1.657 million from the Toronto Centre for the Arts Stabilization Reserve Fund (XQ1060) to the new Toronto Live Foundation. 2. Approve the transfer of $0.666 million from the Sony Centre Stabilization Reserve (XQ2031) to the new Toronto Live Foundation. 3. Approve an in-year budget adjustment to increase the 2019 Council Approved Operating Budget for TO Live by $2.323 million gross and $0 net, fully funded from the Toronto Centre for the Arts Stabilization Reserve Fund ($1.657 million) and the Sony Centre Stabilization Reserve ($0.666 million) to reflect the transfer of funds to the Toronto Live Foundation. 4. Request City Council to approve the transfer of $1.657 million from the Toronto Centre for the Arts Stabilization Reserve Fund (XQ1060) and $0.666 million from the Sony Centre Stabilization Reserve (XQ2031) to the new Toronto Live Foundation. 5. Request City Council to approve an in-year budget adjustment to increase the 2019 Council Approved Operating Budget for TO Live by $2.323 million gross and $0 net, fully funded from the Toronto Centre for the Arts Stabilization Reserve Fund ($1.657 million) and the Sony Centre Stabilization Reserve ($0.666 million) to reflect the transfer of funds to the Toronto Live Foundation.
CT4.9adopted
2019 First Quarter Financial Results and Commentary
The purpose of this report is to present the 2019 First Quarter financial results to the Board.
The Board of Directors of TO Live: 1. Approved the 2019 first quarter financial operating results noted in Confidential Attachments 1, 2 and 3 to the report (May 27, 2019) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachments 1, 2 and 3 to the report (May 27, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The Vice President of Finance and Administration recommends that the Board of Directors of TO Live: 1. Approve the 2019 first quarter financial operating results noted in Confidential Attachment 1, 2 and 3. 2. Direct that Confidential Attachment 1, 2 and 3 remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT4.10amended
The purpose of this report is to present the 2020 Budgets.
The Board of Directors of TO Live: 1. Authorized the Chief Executive Officer and President, TO Live to negotiate and enter into a contract with Atec for the naming rights signage on terms and conditions acceptable to the Chief Executive Officer and President, TO Live and within the scope of the budget envelope. 2. Received the 2020 Budget Commentary and Presentation, as noted in Attachment 1, and Confidential Attachments 1 and 2 to the report (May 27, 2019) from the President and Chief Executive Officer, TO Live. 3. Requested the President and Chief Executive Officer, TO Live to give a presentation on the 2020 Budget at the next Board meeting. 4. Directed that Confidential Attachments 1 and 2 to the report (May 27, 2019) from the President and Chief Executive Officer, TO Live remain confidential in their entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. 5. Directed that Confidential Attachments 3, 4, 5 and 6 to the report (May 27, 2019) from the President and Chief Executive Officer, TO Live remain confidential in their entirety as they pertain to labour relations or employee negotiations.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive the 2020 Budget Commentary and Presentation, as noted in Attachment 1, and Confidential Attachments 1 and 2. 2. Direct that Confidential Attachment 1 and 2 remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT4.11adopted
Ratification of Collective Agreement with Unifor 2003E
The purpose of this report is to seek Board approval on the negotiated terms of the collective agreement with Unifor 2003E.
The Board of Directors of TO Live: 1. Approved the negotiated terms of the collective agreement with Unifor 2003E, as outlined in Confidential Attachment 1 to the report (May 24, 2019) from the President and Chief Executive Officer, TO Live. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (May 24, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it is about labour relations or employee negotiations.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the negotiated terms of the collective agreement with Unifor 2003E, as outlined in Confidential Attachment 1. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it is about labour relations or employee negotiations.
CT4.12amended
The Vice President of Finance and Administration, TO Live will give a presentation on the 2020 staffing budget.
The Board of Directors of TO Live: 1. Approved the 2020 Staffing Budget, as outlined in Confidential Attachment 1 to the report (May 24, 2019) from the President and Chief Executive Officer, TO Live. 2. Directed that the confidential information contained in Confidential Attachment 1, 2, 3, 4 and 5 to the report (May 24, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it is about labour relations or employee negotiations.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the 2020 Staffing Budget, as outlined in Confidential Attachment 1. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it is about labour relations or employee negotiations.
CT4.13amended
The President and Chief Executive Officer will provide an update on a current employee matter.
The Board of Directors of TO Live: 1. Received the report (May 24, 2019) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT4.14amended
Exhibition for 2019/20 Programming Season
This report presents details around an additional proposed program/exhibition for the fall of 2019 (not included in the current approved 2019 budget) at the Toronto Centre for the Arts.
The Board of Directors of TO Live: 1. Approved the additional new program/exhibition, as outlined in Confidential Attachments 1, 2, 3 and 4 to the report (May 17, 2019) from the President and Chief Executive Officer, TO Live. 2. Directed staff to proceed with the necessary preparations for the program/exhibition prior to City Council consideration of approval of a TO Live Programming Reserve Fund. 3. Requested the President and Chief Executive Officer, TO Live to report to the next Board meeting with a proposal for the establishment of an Advisory Body on the Exhibition for the 2019-2020 Programming Season and with proposed terms of reference for the Advisory Body. 4. Changed the composition of the Risk Committee to five Members, changed the name to Programming Risk Committee, and appointed Paul Bernards to the Risk Committee. 3. Directed that the confidential information contained in Confidential Attachment 1, 2, 3 and 4 to the report (May 17, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it pertains to commercial information, supplied in confidence to the TO Live Board of Directors which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The Risk Committee recommends that: 1. The Board of Directors of TO Live approve the additional new program/exhibition, as outlined in Confidential Attachments 1, 2, 3 and 4 to the report (May 17, 2019) from the President and Chief Executive Officer, TO Live. 2. The Board of Directors of TO Live direct staff to proceed with the necessary preparations for the program/exhibition prior to City Council consideration of approval of a TO Live Programming Reserve Fund. 3. The Board of Directors of TO Live direct that the confidential information contained in Confidential Attachment 1, 2, 3 and 4 to the report (May 17, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it pertains to commercial information, supplied in confidence to the TO Live Board of Directors which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT4.15deferred
Appointing Members to the Environment and Sustainability Committee
The Chair will discuss appointing members to the Environment and Sustainability Committee.
The Board of Directors of TO Live deferred consideration of the item until the next meeting of the Board of Directors of TO Live.
CT4.16adopted
Reallocation of State of Good Repair Capital Funding
The purpose of this report is to seek the Board's approval to increase the budget for one previously scheduled capital project. Funding for this project will come from the reallocation of a previously approved stage of good repair project.
The Board of Directors of TO Live: 1. Approved the increased budget and all related purchase orders and/or tender awards by $1,133,000 for the capital project "Replace Roofs: Mezzanine/Stage Tower" (CHU008-03) from $469,247 to $1,602,247 pending the implementation of Recommendation 3 below. 2. Approved the increased funding of $1,133,000 for the capital project "Replace Roofs: Mezzanine/Stage Tower" (CHU008-03) by reducing funding to the Sony Door Replacement project (CHU008-05) by $1,133,000 pending the implementation of Part 3 below. 3. Directed the President and Chief Executive Officer, TO Live to work with City staff to submit the reallocation request for approval at the June 18, 2019 City Council meeting.
Staff recommendation as filed
The Audit Committee recommends that the Board of Directors of TO Live: 1. Approve the increased budget and all related purchase orders and/or tender awards by $1,133,000 for the capital project "Replace Roofs: Mezzanine/Stage Tower" (CHU008-03) from $469,247 to $1,602,247 pending the implementation of Recommendation 3 below. 2. Approve the increased funding of $1,133,000 for the capital project "Replace Roofs: Mezzanine/Stage Tower" (CHU008-03) by reducing funding to the Sony Door Replacement project (CHU008-05) by $1,133,000 pending the implementation of Recommendation 3 below. 3. Directed the President and Chief Executive Officer, TO Live to work with City staff to submit the reallocation request for approval at the June 18, 2019 City Council meeting.
CT4.17adopted
Opportunities for Expanded Amalgamated Services Across the Sector
The purpose of this report is to present the Board with an opportunity for TO Live to expand its services across the sector.
The Board of Directors of TO Live: 1. Authorized TO Live to explore the opportunity to expand its services across the sector, as more particularly detailed in Confidential Attachment 1 to the report (June 6, 2019) from the President and Chief Executive Officer. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (June 6, 2019) from the President and Chief Executive Officer remain confidential in its entirety, as it is about a plan to be applied to any negotiations carried on or to be carried on by or on behalf of TO Live.
Staff recommendation as filed
The Audit Committee recommends that the Board of Directors of TO Live: 1. Authorize TO Live to explore the opportunity to expand its services across the sector, as more particularly detailed in Confidential Attachment 1 to the report (June 6, 2019) from the President and Chief Executive Officer. 2. Direct that the confidential information contained in Confidential Attachment 1 to the report (June 6, 2019) from the President and Chief Executive Officer remain confidential in its entirety, as it is about a plan to be applied to any negotiations carried on or to be carried on by or on behalf of TO Live.
CT4.18referred
The purpose of this report is to seek Board approval to proceed with the Programing Risk Budget for the 2020 programming year.
The Board of Directors of TO Live referred the item to the Risk Committee for consideration at their next meeting.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the programming risk budget for the 2020 programming year, as outlined in Confidential Attachment 1 and 2. 2. Direct that Confidential Attachment 1 and 2 remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.