TO Live
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT4.1adopted
President and Chief Executive Officer's General Status Update
The purpose of this report is to provide the Board with a general status update and a report on 2023 first quarter activities for TO Live's three venues (Meridian Hall, Meridian Arts Centre and St. Lawrence Centre).
The Board of Directors of TO Live: 1. Received the report (May 4, 2023) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that: 1. The Board of Directors of TO Live receive this report for information.
CT4.2adopted
This report provides an update on TO Live's cybersecurity controls and risks.
The Board of Directors of TO Live: 1. Directed that Confidential Attachment 1 to the report ( April 24, 2023) from the Board of Directors of TO Live remain confidential as it involves security of the property of the Board.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Direct that Confidential Attachment 1 remain confidential as it involves security of the property of the Board.
CT4.3adopted
2023 First Quarter Financial Results and Commentary
The purpose of this report is to present the 2023 first quarter financial results to the Board.
The Board of Directors of TO Live: 1. Approved the 2023 first quarter financial operating results, as noted in Confidential Attachment 1 to the report ( April 24, 2023) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachments 1 and 2 to the report ( April 24, 2023) from the President and Chief Executive Officer, TO Live remains confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or significantly interfere with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the 2023 first quarter financial operating results, as noted in Confidential Attachment 1. 2. Direct that Confidential Attachments 1 and 2 remains confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or significantly interfere with the contractual or other negotiations of a person, group of persons, or organization.
CT4.4adopted
Capital Spending Update - First Quarter of 2023
The purpose of this report is to update the Board on capital spending activity for the first quarter of 2023.
The Board of Directors of TO Live: 1. Directed that Confidential Attachment 1 and 2 to the report (April 20, 2023) from the President and Chief Executive Officer, TO Live remain confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Direct that Confidential Attachment 1 and 2 remain confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT4.5adopted
St. Lawrence Centre Redevelopment - Sponsorship Naming Rights Consultant
The purpose of this report is to seek Board approval to execute a contract with the successful proponent of TO Live's Request For Proposal for the Sponsorship Naming Rights Consultant which is above Management's payment threshold as per TO Live Policy 303.
The Board of Directors of TO Live: 1. Authorized the President and Chief Executive Officer, TO Live to execute a contract with the successful proponent of TO Live's Request For Proposal for the Sponsorship Naming Rights Consultant, which is above Management's payment threshold as per TO Live Policy 303, as set out in Confidential Attachment 1 to the report (April 28, 2023) from the President and Chief Executive Officer, TO Live. 2. Directed that the name of the successful proponent be made public after execution of the contract, at the discretion of the President and Chief Executive Officer, and that the remainder of Confidential Attachment 1 to the report (April 28, 2023) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Authorize the President and Chief Executive Officer, TO Live to execute a contract with the successful proponent of TO Live's Request For Proposal for the Sponsorship Naming Rights Consultant, which is above Management's payment threshold as per TO Live Policy 303, as set out in Confidential Attachment 1. 2. Direct that the name of the successful proponent be made public after execution of the contract, at the discretion of the President and Chief Executive Officer, and that the remainder of Confidential Attachment 1 remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT4.6adopted
Making Electronic Participation for TO Live Board Meetings Permanent
The purpose of this report is to recommend amendments to the TO Live Procedures By-Law to make electronic participation a permanent option for meetings. At its meeting of March 29, 30 and 31, 2023, City Council adopted Item EX3.7, and in so doing has authorized local boards governed by the City of Toronto Act, 2006, to amend their own rules of procedure to permit electronic participation by board members and the public, and to change the time required to achieve quorum from 15 minutes to 30 minutes, and authorize such boards to continue to meet electronically in accordance with the previously adopted electronic participation rules past the May 9, 2023 deadline until they can meet to consider procedural amendments.
The Board of Directors of TO Live: 1. Amended By-law 2-2021 and adopted the draft bill in Attachment 1 to the report (May 4, 2023) from the City Clerk to: A. Permit electronic participation in all meetings and amend section 30 so it reads as follows: 30. Electronic Participation in Meetings (1) Despite any other provisions of this By-law, the Board and its Committees may hold a meeting where some or all of the members participate electronically; and (2) Where a meeting is being held in accordance with this section: (a) any member participating in the meeting electronically shall be deemed present for the purposes of determining whether a quorum is present under section 29, and for the purposes of voting on any matter put to a vote under section 29, and for all other purposes. (b) any member participating in the meeting electronically shall be entitled to participate in any portion of the meeting closed to the public in accordance with section 28. B. Change the time required to achieve quorum from 15 minutes to 30 minutes.
Staff recommendation as filed
The City Clerk recommends that the Board of Directors of TO Live: 1. Amend By-law 2-2021 and adopt the draft bill in Attachment 1 to the report (May 4, 2023) from the City Clerk to: A. Permit electronic participation in all meetings and amend section 30 so it reads as follows: 30. Electronic Participation in Meetings (1) Despite any other provisions of this By-law, the Board and its Committees may hold a meeting where some or all of the members participate electronically; and (2) Where a meeting is being held in accordance with this section: (a) any member participating in the meeting electronically shall be deemed present for the purposes of determining whether a quorum is present under section 29, and for the purposes of voting on any matter put to a vote under section 29, and for all other purposes. (b) any member participating in the meeting electronically shall be entitled to participate in any portion of the meeting closed to the public in accordance with section 28. B. Change the time required to achieve quorum from 15 minutes to 30 minutes.
CT4.7adopted
Programming Risk - Production in 2023/24 - Budget Approval
The purpose of this report is to seek Board approval to proceed with a programming risk production in 2023/2024 (the "Production") and its budget, more specifically described in Confidential Attachment 1.
The Board of Directors of TO Live: 1. Approved the budget for the Production, as outlined in Confidential Attachment 1 to the report (May 16, 2023) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachment 1 to the report (May 16, 2023) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the budget for the Production, as outlined in Confidential Attachment 1. 2. Direct that Confidential Attachment 1 remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.