Exhibition Place
The full agenda, as filed
All 14 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
EP18.1adopted
Coliseum Complex Walkways, Driveways, and Masonry Rehabilitation
This report recommends approving a contract with Clifford Restoration Limited ("Clifford") for the Coliseum Complex - Walkways, Driveways and Masonry Rehabilitation. The tender for this contract was issued on May 23, 2025, through Exhibition Place Purchasing and Materials Stores via the Bonfire Online Procurement System, and the recommendation is to award the contract to the lowest compliant bidder meeting tender requirements and specifications within the available budget. This priority project is time sensitive as the exterior site works must be completed in the summer and fall. Accordingly, the Chair of the Board in consultation with the Chief Executive Officer of Exhibition Place approved this contract award on June 8, 2025, pursuant to the authority under the Board Financial By-law 2-18, Article X and seek concurrence of the Board.
The Board of Governors of Exhibition Place: 1. Concured with the action taken by the Chair and the Chief Executive Officer on June 8, 2025 in approving the award of Contract No. 25-077-57740 (RFT No. EP109-2025) to Clifford Restoration Limited for the Coliseum Complex Walkways, Driveways and Masonry Rehabilitation in the amount of $883,000.00 which includes a cash allowance of $65,000.00 but excludes HST; this being the lowest compliant tender submission received following the public tendering of the project.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Concur with the action taken by the Chair and the Chief Executive Officer on June 8, 2025 in approving the award of Contract No. 25-077-57740 (RFT No. EP109-2025) to Clifford Restoration Limited for the Coliseum Complex Walkways, Driveways and Masonry Rehabilitation in the amount of $883,000.00 which includes a cash allowance of $65,000.00 but excludes HST; this being the lowest compliant tender submission received following the public tendering of the project.
EP18.2adopted
Agreement with the Festival Management Corporation for the Toronto Caribbean Carnival 2025
This report recommends a one-year agreement with the Festival Management Corporation ("FMC") for the Grand Parade 2025 at Exhibition Place based on the same terms and conditions as approved by the Board in 2024. The date of the Grand Parade is Saturday, August 2, 2025. Licence Agreement terms and conditions was finalized by the parties in July 2025, this event is time sensitive and considering the event date on the grounds of Exhibition Place, the report and agreement require approval prior to the September 22, 2025 Board meeting. The Chair of the Board in consultation with the Chief Executive Officer of Exhibition Place approve this report on July 11, 2025, pursuant to the authority under the Board Financial By-law 2-18, Article X and seek concurrence of the Board.
The Board of Governors of Exhibition Place: 1. Concured with the action taken by the Chair and the Chief Executive Officer on July 11, 2025 in approving the one-year agreement with the Festival Management Committee (FMC) for the Grand Parade 2025, on the terms and conditions of the standard license agreement for Exhibition Place outlined in the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place, and such other terms satisfactory to the Chief Executive Officer of Exhibition Place and the City Solicitor.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Concur with the action taken by the Chair and the Chief Executive Officer on July 11, 2025 in approving the one-year agreement with the Festival Management Committee (FMC) for the Grand Parade 2025, on the terms and conditions of the standard license agreement for Exhibition Place outlined in this report, and such other terms satisfactory to the Chief Executive Officer of Exhibition Place and the City Solicitor.
EP18.3adopted
Lighting Upgrade at the Princes' Gates and Automotive Building
This report recommends approving a contract with Rogul Electric Company Limited ("Rogul") for the Lighting Upgrade at Princes' Gates and Automotive Building. The tender for this contract was issued on July 4, 2025, through Exhibition Place Purchasing and Materials Stores via the Bonfire Online Procurement System, and the recommendation is to award the contract to the lowest compliant bidder meeting tender requirements and specifications within the available budget. This project is time sensitive to meet stakeholders and operational requirements, the lighting equipment is becoming obsolete, lead times for new lighting equipment is extensive, the existing system is only partially functional, and the scope of work must be completed between events. The Chair of the Board in consultation with the Chief Executive Officer of Exhibition Place approve this contract award on August 6, 2025, pursuant to the authority under the Board Financial By-law 2-18, Article X and seek concurrence of the Board.
The Board of Governors of Exhibition Place: 1. Concured with the action taken by the Chair and the Chief Executive Officer on August 6, 2025 in approving the award of Contract No. 25-085-58552 (RFT No. EP110-2025) to Rogul Electric Company Limited for the Lighting Upgrade at Princes' Gates and Automotive Building in the amount of $341,419.00 which includes a cash allowance of $30,000.00 but excludes HST; this being the lowest compliant tender submission received following the public tendering of the project.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Concur with the action taken by the Chair and the Chief Executive Officer on August 6, 2025 in approving the award of Contract No. 25-085-58552 (RFT No. EP110-2025) to Rogul Electric Company Limited for the Lighting Upgrade at Princes' Gates and Automotive Building in the amount of $341,419.00 which includes a cash allowance of $30,000.00 but excludes HST; this being the lowest compliant tender submission received following the public tendering of the project.
EP18.4adopted
Business Travel GSX - Global Security Exchange Conference
This report recommends approval of travel expenses for Vasilis Androutsos, Security Manager, to attend the Global Security Exchange (GSX) Conference hosted by ASIS International.
The Board of Governors of Exhibition Place: 1. Authorized travel expenses for Vasilis Androutsos, Security Manager, to attend the Global Security Exchange (GSX) Conference hosted by ASIS International in New Orleans, Louisiana, USA, from September 26, 2025, to October 1, 2025, at a cost not expected to exceed $5,100 plus HST for flights, accommodation, and incidental expenses.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Authorize travel expenses for Vasilis Androutsos, Security Manager, to attend the Global Security Exchange (GSX) Conference hosted by ASIS International in New Orleans, Louisiana, USA, from September 26, 2025, to October 1, 2025, at a cost not expected to exceed $5,100 plus HST for flights, accommodation, and incidental expenses.
EP18.5adopted
Response to Demonstrations Policy
This report responds to the City Council's adoption of the Policy Framework - City Response to Demonstrations at its December 2024 meeting, which directed all City agencies to develop their own demonstration-response policies and procedures in alignment with that framework. This report recommends the approval of the Response to Demonstrations Policy as outlined in Appendix A.
The Board of Governors of Exhibition Place: 1. Approved the Response to Demonstrations Policy in Appendix A to the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Approve the Response to Demonstrations Policy.
EP18.6adopted
Multi-year Agreement with Consumer Show Client 2
This report recommends a multi-year agreement between a Consumer Show Client 2 and Exhibition Place within Enercare Centre.
The Board of Governors of Exhibition Place: 1. Approved multi-year license agreements with the Consumer Show Client 2 for Enercare Centre, as set out in the Confidential Attachment 1 to the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place, for a 3-year term commencing in 2026 and expiring in 2028 on the terms and conditions of the standard Licence Agreement, and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. Directed that the confidential information contained in the Confidential Attachment 1 to the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place remain confidential as it contains financial information, supplied in confidence to the Board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Approve multi-year license agreements with the Consumer Show Client 2 for Enercare Centre, as set out in the Confidential Attachment 1, for a 3-year term commencing in 2026 and expiring in 2028 on the terms and conditions of the standard Licence Agreement, and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. Direct that the confidential information contained in the Confidential Attachment 1 remain confidential as it contains financial information, supplied in confidence to the Board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
EP18.7adopted
Multi-year Agreement with a Consumer Show Client 1
This report recommends a multi-year agreement between a Consumer Show Client 1 and Exhibition Place within Enercare Centre.
The Board of Governors of Exhibition Place: 1. Approved multi-year license agreements with the Consumer Show Client 1 for Enercare Centre, as set out in the Confidential Attachment 1 to the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place, for a 3-year term commencing in 2026 and expiring in 2028 on the terms and conditions of the standard Licence Agreement, and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place remain confidential as it contains financial information, supplied in confidence to the Board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Approve multi-year license agreements with the Consumer Show Client 1 for Enercare Centre, as set out in the Confidential Attachment 1, for a 3-year term commencing in 2026 and expiring in 2028 on the terms and conditions of the standard Licence Agreement, and such other terms and conditions satisfactory to the Chief Executive Officer and the City Solicitor. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential as it contains financial information, supplied in confidence to the Board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
EP18.8adopted
Exhibition Place Management Report - Second Quarter June 30, 2025
The first quarter management report from the Chief Executive Officer is provided to the Board for information. Various graphs and tables provide ease of reference for key information by the Board and the community. This Management Report along with a separate Financial Report is produced on a quarterly basis.
The Board of Governors of Exhibition Place: 1. Received the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Receive this report for information.
EP18.9adopted
Soft Drink Sponsorship Agreement - Coca-Cola Canada
This report recommends entering into a five-year agreement with Coca-Cola Canada Bottling Ltd. (Coke) to be the official and exclusive soft drink provider to Enercare Centre and the Automotive Building at Exhibition Place. Exhibition Place Purchasing staff, on behalf of the Finance, Event Services and Sales and Marketing Division, posted the Proposal Call Document #EXP2025-08 publicly on both Bonfire and Merx, and notified three (3) potential proponents on July 25, 2025, which closed August 18, 2025. This report recommends entering a five (5) year agreement with Coke.
The Board of Governors of Exhibition Place: 1. Requests that City Council approve an agreement with Coca-Cola Canada Bottling Ltd ("Coke") for a period of five years, commencing on the date of approval of City Council, to be the official and exclusive soft drink provider to Exhibition Place, including Enercare Centre and Automotive Building, on the terms and conditions set out in the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place and such other terms and conditions as may be satisfactory to the Chief Executive Officer, Exhibition Place, and the City Solicitor. 2. Requests that City Council to direct that the confidential information contained in Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place remain confidential and not be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value. 3. Directed the Chief Executive Officer, Exhibition Place, subject to Council approval, to enter into an agreement with Coca-Cola Canada Bottling Ltd ("Coke") for a period of five years, commencing on the date of approval of City Council, to be the official and exclusive soft drink provider to Exhibition Place, including Enercare Centre, and Automotive Building, on the terms and conditions set out in the revised report (September 18, 2025) and such other terms and conditions as may be satisfactory to the Chief Executive Officer, Exhibition Place and the City Solicitor. 4. Directed that the confidential information contained in Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place remain confidential and not be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Request City Council approve an agreement with Coca-Cola Canada Bottling Ltd ("Coke") for a period of five years, commencing on the date of approval of City Council, to be the official and exclusive soft drink provider to Exhibition Place, including Enercare Centre and Automotive Building, on the terms and conditions set out in the report (September 18, 2025) from the Chief Executive Officer, Exhibition Place and such other terms and conditions as may be satisfactory to the Chief Executive Officer, Exhibition Place, and the City Solicitor. 2. Request City Council to direct that the confidential information contained in Confidential Attachment 1 to this report remain confidential and not be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value. 3. Direct the Chief Executive Officer, Exhibition Place, subject to Council approval, to enter into an agreement with Coca-Cola Canada Bottling Ltd ("Coke") for a period of five years, commencing on the date of approval of City Council, to be the official and exclusive soft drink provider to Exhibition Place, including Enercare Centre, and Automotive Building, on the terms and conditions set out in the report (September 18, 2025) and such other terms and conditions as may be satisfactory to the Chief Executive Officer, Exhibition Place and the City Solicitor. 4. Direct that the confidential information contained in Confidential Attachment 1 to this report remain confidential and not be released publicly as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
EP18.10adopted
A Request for Proposal (RFP) was issued on July 31, 2025 through the Exhibition Place Procurement Portal and closed on Augusts 25th. There were three (3) proponents who attended the site inspection. They included ShowTech Power and Lighting, Ainsworth Inc., and Trade Electrical Contractors. After the evaluations, ShowTech Power and Lighting ("ShowTech") is being recommended for the award of the agreement for the provision of exclusive electrical and mechanical services to shows and events. This report recommends that the Board, subject to City Council approval, approve the agreement for five (5) years, commencing September 15, 2025 and ending September 14, 2030, with the option for the Board to extend for an additional two (2) year period to September 14, 2032.
The Board of Governors of Exhibition Place: 1. Requests that City Council approve an agreement with ShowTech for the exclusive provision of electrical and mechanical services to events and exhibitions at Exhibition Place for a five (5) year term commencing September 15, 2025, with the option to extend for an additional two (2) year period, on the terms and conditions outlined in Appendix A to this report (September 18, 2025) and in the Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place, and other such terms and conditions satisfactory to the Chief Executive Officer, Exhibition Place and the City Solicitor. 2. Requests that City Council to direct that the confidential information contained in Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place not to be released publicly as this report contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value. 3. Directed the Chief Executive Officer, Exhibition Place, subject to Council approval, to work with City staff to seek the necessary City of Toronto approval for the proposed agreement set out in Recommendation 1. 4. Directed that the confidential information contained in Confidential Attachment 1 to the revised report (September 18, 2025) from the Chief Executive Officer, Exhibition Place not to be released publicly as this report contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Request City Council approve an agreement with ShowTech for the exclusive provision of electrical and mechanical services to events and exhibitions at Exhibition Place for a five (5) year term commencing September 15, 2025, with the option to extend for an additional two (2) year period, on the terms and conditions outlined in Appendix A to this report (September 18, 2025) and in the Confidential Attachment 1, and other such terms and conditions satisfactory to the Chief Executive Officer, Exhibition Place and the City Solicitor. 2. Request City Council to direct that the confidential information contained in Confidential Attachment 1 to this report not to be released publicly as this report contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value. 3. Direct the Chief Executive Officer, Exhibition Place, subject to Council approval, to work with City staff to seek the necessary City of Toronto approval for the proposed agreement set out in Recommendation 1. 4. Direct that the confidential information contained in Confidential Attachment 1 to this report not to be released publicly as this report contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
EP18.11adopted
Exhibition Place Financial Report - Second Quarter June 30, 2025
This report includes several detailed appendices that provide a full financial summary of all program areas of Exhibition Place for the second quarter ending June 30, 2025.
The Board of Governors of Exhibition Place: 1. Received the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place for information. 2. Directed that Confidential Attachment 1 to the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place remain confidential as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Receive the report for information. 2. Direct that Confidential Attachment 1 to this report remain confidential as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
EP18.12adopted
Billboard Sign New Licence Agreement with Astral Media Outdoor L.P. at Exhibition Place
This report recommends that the Board enter into an agreement with Astral Media Outdoor, L.P. ("Astral"), a Division of Bell Media, for the operation of an existing outdoor digital billboard sign (the "Sign") located at 2 Strachan Avenue just south of the Gardiner Expressway, for a term of four years, two months and fifteen days, on the terms and conditions set out herein. The current agreement for the Sign between the Board and Astral, dated July 1, 2010, as previously assigned and amended (the "Existing Agreement"), expired June 30, 2025. Astral submitted a proposal in May 2025 and met with staff from both Exhibition Place and City Corporate Real Estate Management ("CREM") to indicate its desire to continue its relationship with Exhibition Place on the same terms and conditions as the Existing Agreement, except where amended as outlined in Appendix B and Confidential Attachment 1 to this report. The proposed New Agreement will provide a significant source of revenue over its term. Staff from Exhibition Place and CREM have been in discussions and negotiations with Astral since May 2025. Given the specialized nature of the billboard sign industry, CREM engaged its internal valuation group to assist with the fair value negotiations with Astral. The proposed fees and other major terms and conditions of the New Agreement are considered to be fair, reasonable, and reflective of market rates.
The Board of Governors of Exhibition Place: 1. Subject to obtaining the necessary City of Toronto authorization, approved an agreement with Astral Media Outdoor, L.P. (a Division of Bell Media) substantially on the terms and conditions set out in Appendix B to the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place and in Confidential Attachment 1 to the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place, and such other and amended terms and conditions as may be satisfactory to the Chief Executive Officer and Deputy City Manager, Corporate Services, or their designate, and in a form satisfactory to the City Solicitor (the "New Agreement"). 2. Directed the Chief Executive Officer to work with the Deputy City Manager, Corporate Services, to seek necessary City approval for the New Agreement set out in Recommendation 1. 3. Directed that the confidential information contained in Confidential Attachment 1 to the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place remain confidential as this report contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Subject to obtaining the necessary City of Toronto authorization, approve an agreement with Astral Media Outdoor, L.P. (a Division of Bell Media) substantially on the terms and conditions set out in Appendix B to this report and in Confidential Attachment 1, and such other and amended terms and conditions as may be satisfactory to the Chief Executive Officer and Deputy City Manager, Corporate Services, or their designate, and in a form satisfactory to the City Solicitor (the "New Agreement"); 2. Direct the Chief Executive Officer to work with the Deputy City Manager, Corporate Services, to seek necessary City approval for the New Agreement set out in Recommendation 1. 3. Direct that the confidential information contained in Confidential Attachment 1 remain confidential as this report contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
EP18.13adopted
Community Liaison Meeting - June 17, 2025
This report summarizes the program items at the Community Liaison Consultation in person and virtual meeting held on November 27, 2024. Co-hosting the meeting were Board Members Deputy Mayor Ausma Malik and Malcolm Bromley. Exhibition Place staff in attendance included Don Boyle - Chief Executive Officer, Kelvin Seow - Chief People and Strategy Officer, Hughena Walsh - Director, Sales and Marketing, Catherine de Nobriga - Tenant and Community Relations Coordinator, Fiona Crawford - Records and Archives Supervisor, LongFei Chen - IT Systems, and Debbie Sanderson - Executive Assistant to the Chief Executive Officer. Twenty-eight (28) community members attended the meeting; twenty-two (22) in person and six (6) virtually. The meeting lasted approximately two hours.
The Board of Governors of Exhibition Place: 1. Received the report (September 8, 2025) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer, Exhibition Place, recommends that the Board of Governors of Exhibition Place: 1. Receive this report for information.
EP18.14received
In accordance with Board of Governors of Exhibition Place Procedure By-law, The Board determines the place, day and hour of its regular Meetings and the schedule of those Meetings shall be publicly available by the first Meeting of the Board in each calendar year. City Council on July 23 and 24, 2025 approved the 2026 schedule of meetings for City Council and its Committees. The schedule of meetings for the Board of Governors of Exhibition Place has been developed to avoid dates, whenever possible, that conflict with the approved City Council schedule; and to avoid days of cultural or religious significance. The following meetings of the Board of Governors of Exhibition Place have been scheduled for 2026: Date: Monday, February 2, 2026 Time: 9:30 a.m. Location: Automotive Building, 105 Princes' Boulevard, Room 204/Video Conference Date: Thursday, April 16, 2026 Time: 9:30 a.m. Location: Automotive Building, 105 Princes' Boulevard, Room 203/Video Conference Date: Thursday, June 18, 2026 Time: 9:30 a.m. Location: Automotive Building, 105 Princes' Boulevard, Room 204/Video Conference Date: Thursday, September 17, 2026 Time: 9:30 a.m. Location: Automotive Building, 105 Princes' Boulevard, Room 204/Video Conference Date: Wednesday, October 14, 2026 Time: 9:30 a.m. Location: Automotive Building, 105 Princes' Boulevard, Room 204/Video Conference Date: Thursday, December 3, 2026 Time: 9:30 a.m. Location: Automotive Building, 105 Princes' Boulevard, Room 204/Video Conference
The Board of Governors of Exhibition Place received the item for information.