Executive Committee
The full agenda, as filed
All 33 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
Items 26 to 33 of 33Show 2550100all
EX16.26adopted
Toronto Pan Am Sports Centre Annual General Meeting and 2023 Audited Financial Statements
The Toronto Pan Am Sports Centre (TPASC) 2023 Overview (Attachment 1) provides a brief history of the organization, 2023 operating highlights, an overview of annual general meeting requirements, Board actions related to appointment of the 2024 auditor, 2023 financial statement summary, results of the financial statement audit, 2023 operating financial results, background on the 2024 budget, the future outlook of the organization and a description of the Board composition.
The Executive Committee recommends that: 1. City Council in its capacity as one of the Shareholders of Toronto Pan Am Sports Centre Inc. that it adopt and authorize the City Manager to sign the Resolutions of the Shareholders attached as Attachments 2 and 3 to the letter (May 17, 2024) from the Secretary, Board of Directors, Toronto Pan Am Sports Centre on behalf of the City that resolve: a. Financial Statements 1. the audited financial statements of the Corporation for the financial year ended December 31, 2023, are received; b. Appointment of Auditors 1. Welch LLP are reappointed as the auditors of the Corporation until the close of the next annual meeting of the shareholders or until their successors are duly appointed; and 2. the remuneration of the auditors will be fixed by the directors who are hereby authorized to fix that remuneration; c. Confirmation of Proceedings 1. all by-laws, contracts, acts, proceedings, appointments, elections and payments of any director or officer of the Corporation that were enacted, made, done, or taken since the last annual meeting of the shareholders of the Corporation are approved, ratified, sanctioned, and confirmed; and d. Approval of Budgets 1. the Budget be and is hereby ratified and approved; and 2. any two directors or officers of the Corporation, be and they are hereby authorized and directed, for and in the name of and on behalf of the Corporation, to do all such acts and things and to execute under the corporate seal of the Corporation or otherwise, and to deliver all agreements, certificates and documents as they may consider necessary or advisable to carry out the provisions of the resolutions passed by the shareholders of the Corporation herein.
Staff recommendation as filed
The Toronto Pan Am Sports Centre Board of Directors at their meetings on September 28, 2023, December 19, 2023, and March 19, 2024, recommended to City Council in its capacity as one of the Shareholders of Toronto Pan Am Sports Centre Inc. that it adopt and authorize the City Manager to sign the Resolutions of the Shareholders attached as Attachment 2 and Attachment 3 to this letter on behalf of the City that resolve: a. Financial Statements 1. The audited financial statements of the Corporation for the financial year ended December 31, 2023, are received. b. Appointment of Auditors 1. Welch LLP are reappointed as the auditors of the Corporation until the close of the next annual meeting of the shareholders or until their successors are duly appointed. 2. The remuneration of the auditors will be fixed by the directors who are hereby authorized to fix that remuneration. c. Confirmation of Proceedings 1. All by-laws, contracts, acts, proceedings, appointments, elections, and payments of any director or officer of the Corporation that were enacted, made, done, or taken since the last annual meeting of the shareholders of the Corporation are approved, ratified, sanctioned, and confirmed. d. Approval of Budgets 1. The Budget be and is hereby ratified and approved. 2. Any two directors or officers of the Corporation, be and they are hereby authorized and directed, for and in the name of and on behalf of the Corporation, to do all such acts and things and to execute under the corporate seal of the Corporation or otherwise, and to deliver all agreements, certificates and documents as they may consider necessary or advisable to carry out the provisions of the resolutions passed by the shareholders of the Corporation herein.
EX16.27adopted
Toronto Port Lands Company - Annual General Meeting and 2023 Audited Financial Statements
Under CreateTO's management, Toronto Port Lands Company (TPLC) continues to advance the long-term vision for a sustainable new community in the heart of Toronto. As an active port, a vital part of our city's economy and home to Toronto's thriving film studio district, the Port Lands houses a large cluster of industrial uses that build and maintain the broader city. The Port Lands also represents one of the most significant urban renewal opportunities in the city today. As the largest landowner in the Port Lands, TPLC, through CreateTO, is not only active in its role as steward and property manager but is also paving the way for a new era of innovation in the Port. The Port Lands is currently undergoing significant flood protection work that will transform this neighborhood and unlock major new city-building uses. More than 120+ acres of land continue to be leased to Waterfront Toronto to support the completion of the flood protection work. Once completed, this initiative will unleash an abundance of new opportunities from affordable housing to vibrant parks, trails, and commercial hubs. We're committed to continuing to work with our partners and stakeholders to ensure that this distinctive downtown area enriches Toronto to the fullest extent possible. Please refer to Attachment #3, page 6 & 7, for Port Lands 2023 Highlights.
The Executive Committee recommends that: 1. City Council treat that portion of the City Council meeting at which the report (June 21, 2024) from the Chief Executive Officer, CreateTO is considered as the Annual General Meeting of the Shareholder for Toronto Port Lands Company, and: a. receive the Board-approved 2023 Audited Financial Statements for Toronto Port Lands Company from CreateTO's Chief Executive Officer, forming Attachment 1 to the report (June 21, 2024) from the Chief Executive Officer, CreateTO; b. receive the 2023 Annual Report for Toronto Port Lands Company from CreateTO's Chief Executive Officer, forming Attachment 2 to the report (June 21, 2024) from the Chief Executive Officer, CreateTO; c. receive the CreateTO's 2023 Highlights Report from CreateTO's Chief Executive Officer, forming Attachment 3 to the report (June 21, 2024) from the Chief Executive Officer, CreateTO; and d. appoint KPMG LLP as the Auditor of Toronto Port Lands Company for fiscal year 2024.
Staff recommendation as filed
Toronto Port Lands Company Board recommends that: 1. City Council treat that portion of the City Council meeting at which this report is considered as the Annual General Meeting of the Shareholder for Toronto Port Lands Company, and: a. receive the Board-approved 2023 Audited Financial Statements for Toronto Port Lands Company from CreateTO's Chief Executive Officer, forming Attachment 1 to this report; b. receive the 2023 Annual Report for Toronto Port Lands Company from CreateTO's Chief Executive Officer, forming Attachment 2 to this report; c. receive the CreateTO's 2023 Highlights Report from CreateTO's Chief Executive Officer, forming Attachment 3 to this report; and d. appoint KPMG LLP as the Auditor of Toronto Port Lands Company for fiscal year 2024.
EX16.28adopted
Toronto Seniors Housing Corporation Annual General Meeting and 2023 Audited Financial Statements
Enclosed are the materials in support of the Toronto Seniors Housing Corporation Annual General Meeting and 2023 Audited Financial Statements reporting to the City of Toronto and City Council as per the requirements of the Shareholder Direction.
The Executive Committee recommends that: 1. City Council treat that portion of the City Council meeting at which the report (June 28, 2024) from the Chief Executive Officer, Toronto Seniors Housing Corporation is considered as the Annual General Meeting of the Shareholder for Toronto Seniors Housing Corporation, and: a. receive the Board-approved "Toronto Seniors Housing Corporation 2023 Audited Financial Statements" as set out in Attachment 1 to the report (June 28, 2024) from the Chief Executive Officer, Toronto Seniors Housing Corporation; b. receive the Board-approved "Toronto Seniors Housing Corporation 2023 Annual Report" as set out in Attachment 2 to the report (June 28, 2024) from the Chief Executive Officer, Toronto Seniors Housing Corporation; c. receive the Toronto Seniors Housing Corporation's 2023 executive compensation disclosure as set out in Attachment 3 to the report (June 28, 2024) from the Chief Executive Officer, Toronto Seniors Housing Corporation; and d. appoint KPMG LLP as the Auditor of Toronto Seniors Housing Corporation for fiscal year 2024, and authorize the Board of Directors of Toronto Seniors Housing Corporation to set the fee of the Auditor.
Staff recommendation as filed
The Board of Directors of Toronto Seniors Housing Corporation recommends that: 1. City Council treat that portion of the City Council meeting at which this report is considered as the Annual General Meeting of the Shareholder for Toronto Seniors Housing Corporation, and: a. receive the Board-approved "Toronto Seniors Housing Corporation 2023 Audited Financial Statements " as set out in Attachment 1; b. receive the Board-approved "Toronto Seniors Housing Corporation 2023 Annual Report " as set out in Attachment 2; c. receive the Toronto Seniors Housing Corporation's 2023 executive compensation disclosure as set out in Attachment 3; and d. appoint KPMG LLP as the Auditor of Toronto Seniors Housing Corporation for fiscal year 2024, and authorize the Board of Directors of Toronto Seniors Housing Corporation to set the fee of the Auditor.
EX16.29adopted
At its meeting held on June 24, 2024, the Toronto Police Service Board (Board) considered a report dated May 16, 2024, regarding "Toronto Police Service applications to the 14 programs under the Province of Ontario Community Safety Project Grants" from Chief Demkiw. Minute number P.2024-0624-11.0 is attached along with the Chief's report. The Board approved the foregoing report and agreed to forward a copy of the report to Toronto City Council via the City of Toronto Executive Committee for information.
The Executive Committee: 1. Received the report (May 16, 2024) from the Chief of Police for information.
Staff recommendation as filed
The Toronto Police Service Board recommends that: 1. Executive Committee receive the report (May 16, 2024) from the Chief of Police for information.
EX16.30amended
Community Safety and Well-being and Schools
At its meeting on June 18, 2024, the City-School Boards Advisory Committee considered Item TS2.4 and made a recommendation to Executive Committee. Summary from the City-School Boards Advisory Committee: The Associate Director, Violence Prevention, Social Development, Finance and Administration Division, and the Centrally Assigned Principal, Toronto District School Board, will give a presentation on Community Safety and Well-being and Schools. This presentation will highlight ongoing engagements and activities led by the City, school boards, and multi-sectoral partners to advance SafeTO, the City's ten-year community safety and well-being plan.
The Executive Committee recommends that: 1. City Council affirm the goal of creating a minimum of one Youth Space or Youth Hub in each of the City's 31 Neighbourhood Improvement Areas and emerging neighbourhoods. 2. City Council request the Executive Director, Social Development, Finance and Administration to report back to the Economic and Community Development Committee on responses to youth violence, including the feasibility of creating a minimum of one Youth Space or Youth Hub in each of the City's 31 Neighbourhood Improvement Areas and emerging neighbourhoods, in consultation with community based organizations. 3. City Council request the Executive Director, Social Development, Finance and Administration and the General Manager, Parks, Forestry and Recreation to advance violence prevention opportunities for youth during the upcoming summer months, including recreation programs.
Staff recommendation as filed
The City-School Boards Advisory Committee recommends that: 1. The Executive Committee request the Executive Director, Social Development, Finance and Administration and the General Manager, Parks, Forestry and Recreation to advance violence prevention opportunities for youth during the upcoming summer months, including recreation programs.
EX16.31adopted
Refreshing the Parks and Recreation Facilities Master Plan and Building a Cricket Strategy
At its meeting on June 18, 2024, the City-School Boards Advisory Committee considered Item TS2.5 and made a recommendation to Executive Committee. Summary from the City-School Boards Advisory Committee: The Senior Project Manager, Parks, Forestry and Recreation, and the Project Officer, Parks, Forestry and Recreation, will give a presentation on Refreshing the Parks and Recreation Facilities Master Plan and actions specific to Building a Cricket Strategy, as well as potential opportunities with school boards.
The Executive Committee recommends that: 1. City Council encourage City Councillors in all wards to explore opportunities for outdoor improvements like shade structures, misting stations at schools that benefit the students and the local neighbourhood. 2. City Council request the General Manager, Parks, Forestry and Recreation to report back to the City-School Boards Advisory Committee at its October 21, 2024 meeting on a plan that outlines how the City of Toronto can formally collaborate with school boards to develop partnerships to identify opportunities to build and provide access to cricket fields, practice cages and cricket equipment as well as to increase access to cricket programs for children and youth in both City of Toronto and school board facilities. 3. City Council request the General Manager, Parks Forestry and Recreation, in consultation with the Executive Director, Social Development, Finance and Administration to work with respective school boards to identify locations for this summer within schools located in neighbourhood improvement areas to fill programming gaps. 4. City Council request the General Manager, Parks Forestry and Recreation to provide an update to the City-School Boards Advisory Committee at its first meeting in 2025 on the status of the Facilities Master Plan with a focus on what is being undertaken for gender equity in sports field usage.
Staff recommendation as filed
The City-School Boards Advisory Committee recommends that: 1. City Council encourage City Councillors in all wards to explore opportunities for outdoor improvements like shade structures, misting stations at schools that benefit the students and the local neighbourhood. 2. The Executive Committee request that the General Manager, Parks, Forestry and Recreation report back to the City-School Boards Advisory Committee at its October 21, 2024 meeting on a plan that outlines how the City of Toronto can formally collaborate with school boards to develop partnerships to identify opportunities to build and provide access to cricket fields, practice cages and cricket equipment as well as to increase access to cricket programs for children and youth in both City of Toronto and school board facilities. 3. The Executive Committee request the General Manager, Parks Forestry and Recreation, in consultation with the Executive Director, Social Development, Finance and Administration to work with respective school boards to identify locations for this summer within schools located in neighbourhood improvement areas to fill programming gaps. 4. The Executive Committee request the General Manager, Parks Forestry and Recreation to provide an update to the City-School Boards Advisory Committee at its first meeting in 2025 on the status of the Facilities Master Plan with a focus on what is being undertaken for gender equity in sports field usage.
EX16.32amended
FIFA World Cup 2026: Toronto Host City Procurement Plan
At its meeting on July 5, 2024 the FIFA World Cup 2026 Subcommittee considered Item FWC1.1 and made recommendations to the Executive Committee. This report presents the procurement plan, directly associated with the planning, execution and general obligations connected to hosting the FIFA World Cup 2026 (FWC26), including the circumstances under which the Chief Procurement Officer intends to consider exercising the discretion to bring forward recommendations to Executive Committee, via the FIFA World Cup 2026 Subcommittee, regardless of any existing authority, in recognition of the specific requirements for financial oversight of FIFA expenditures.
The Executive Committee recommends that: 1. City Council direct the City Manager, the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management to proceed in accordance with the procurement plan to procure the goods and services required for the delivery of FIFA World Cup 2026 set out in Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management. 2. City Council direct the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management to report quarterly to the Executive Committee, through the FIFA World Cup 2026 Subcommittee, on: a. updates to the procurement plan included in Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management, for continued review and approval; and b. all procurements valued under $500,000, following the closing of any procurement transactions. 3. City Council direct that Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management remain confidential at this time as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and City Council authorize that Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management be made public at the discretion of the Chief Procurement Officer following the award or closing of the contemplated procurement transactions. 4. City Council direct the City Manager, the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer to: a. incorporate supply chain diversity requirements into a minimum of 50 percent of competitive procurements of all values, including, in addition to the Social Procurement Policy requirements: 1. setting aside invitational procurements valued under $133,800 for Indigenous, Black and diverse suppliers and social enterprises where a minimum of three (3) such suppliers are available; and 2. incorporating subcontracting requirements into a minimum of 50 percent of open competitive procurements valued over $133,800 to require bidders to identify opportunities to subcontract components of work to Indigenous, Black and diverse suppliers and social enterprises and to award points in the evaluation for bids that include strong subcontracting targets; b. set a target of $20 million of contracts and subcontracts to Indigenous, Black and diverse suppliers and social enterprises; c. report to the next FIFA Subcommittee meeting on a plan to advance workforce development in accordance with the Social Procurement Policy; the plan shall include opportunities to advance workforce development in as many procurements as possible and set ambitious targets for workforce development within each procurement; d. in advance of the planned fourth quarter of 2024 report to the General Government Committee on the Social Procurement Policy, utilize the process that Purchasing and Materials Management is developing, in collaboration with ethno-cultural business associations, to work with Indigenous, Black and diverse suppliers that are not certified by a supplier certification organization for FIFA World Cup 2026 procurements; e. explore the potential of reducing the bid price for evaluation purposes for bids from Indigenous, Black and diverse suppliers and social enterprises, to a maximum of 10 percent (i.e., applying bid discounts); f. develop a communications plan, in consultation and engagement with relevant City, external and community partners including Afro Canadian Contractors Association, CIEO Golden Mile Community JV, BuySocial Canada and cultural business organizations, to ensure that open competitive procurement opportunities are advertised to Indigenous, Black and diverse suppliers and social enterprises; and g. include social procurement reporting as part of regular report backs to the FIFA World Cup 2026 Subcommittee on awarded solicitations.
Staff recommendation as filed
The FIFA World Cup 2026 Subcommittee recommends that: 1. City Council direct the City Manager, the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management to proceed in accordance with the procurement plan to procure the goods and services required for the delivery of FIFA World Cup 2026 set out in Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management. 2. City Council direct the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management to report quarterly to the Executive Committee, through the FIFA World Cup 2026 Subcommittee, on: a. updates to the procurement plan included in Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management, for continued review and approval; and b. all procurements valued under $500,000, following the closing of any procurement transactions. 3. City Council direct that Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management remain confidential at this time as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and City Council authorize that Confidential Attachment 1 to the second revised report (July 2, 2024) from the Executive Director, FIFA World Cup Hosting 2026 and the Chief Procurement Officer, Purchasing and Materials Management be made public at the discretion of the Chief Procurement Officer following the award or closing of the contemplated procurement transactions.
EX16.33adopted
At its meeting on July 5, 2024 the FIFA World Cup 2026 Subcommittee considered Item FWC1.2 and made recommendations to the Executive Committee. The purpose of this report is to advise of the results of negotiated Request for Proposals (nRFP) nRFP-0003 for Toronto Stadium - Construction Manager services (in a CCDC 5B with Supplementary conditions form) at Toronto (BMO) Stadium, and request the authority to enter into an agreement with PCL Constructors Canada Inc. in the amount of $1,103,241.60 net of taxes and charges ($993,503.23 net of Harmonized Sales Tax recoveries) and meets current projected budget targets. Adoption of the recommendations in this report at the July 16, 2024 Executive Committee meeting is required in order to permit the work to proceed in accordance with critical project timelines. This contract includes the preconstruction planning and procurement of all suppliers and sub-trades required to meet the scope of services for permanent and semi-permanent upgrade to BMO Stadium.
The Executive Committee: 1. In accordance with Section 195-8.4A of Toronto Municipal Code Chapter 195 (Purchasing By-Law), granted authority to the Executive Director, World Cup Hosting 2026 to award the following contract with PCL Constructors Canada Inc., in the amount of $1,103,241.60 net of taxes and charges ($993,503.23 net of Harmonized Sale Tax recoveries), for Preconstruction and Construction Management Services (CCDC 5B with Supplementary conditions) at Toronto (BMO) Stadium, all in accordance with the terms, conditions, and specifications contained in the Request for Proposals document, and such other and amended terms and conditions as may be satisfactory to the Executive Director, World Cup Hosting 2026, and in a form satisfactory to the City Solicitor and with the preconstruction portion completed prior to the commencement of the first phase of construction, starting in December 2024. 2. Directed that Confidential Attachment 1 to the report (July 5, 2024) from the Executive Director, World Cup Hosting 2026 and the Chief Procurement Officer remain confidential in its entirety as at this time it contains financial information that belongs to the City of Toronto and has monetary value or potential monetary value, and it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and be made public at the discretion of the Chief Procurement Officer following the award or closing of the contemplated procurement transactions.
Staff recommendation as filed
The FIFA World Cup 2026 Subcommittee recommends that: 1. Executive Committee, in accordance with Section 195-8.4A of Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Executive Director, World Cup Hosting 2026 to award the following contract with PCL Constructors Canada Inc., in the amount of $1,103,241.60 net of taxes and charges ($993,503.23 net of Harmonized Sale Tax recoveries), for Preconstruction and Construction Management Services (CCDC 5B with Supplementary conditions) at Toronto (BMO) Stadium, all in accordance with the terms, conditions, and specifications contained in the Request for Proposals document, and such other and amended terms and conditions as may be satisfactory to the Executive Director, World Cup Hosting 2026, and in a form satisfactory to the City Solicitor and with the preconstruction portion completed prior to the commencement of the first phase of construction, starting in December 2024. 2. Executive Committee direct that Confidential Attachment 1 to the report (July 5, 2024) from the Executive Director, World Cup Hosting 2026 and the Chief Procurement Officer remain confidential in its entirety as at this time it contains financial information that belongs to the City of Toronto and has monetary value or potential monetary value, and it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and be made public at the discretion of the Chief Procurement Officer following the award or closing of the contemplated procurement transactions.