General Government and Licensing Committee
The full agenda, as filed
All 12 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GL11.1amended
Sustainable Investing at the Ontario Municipal Employees Retirement System (OMERS)
George Cooke, Chair, Board of Directors, OMERS Administration Corporation, Satish Rai, Chief Investment Officer, OMERS, and Michael Kelly, Executive Vice President and General Counsel, OMERS, will give a presentation on Sustainable Investing at the Ontario Municipal Employees Retirement System (OMERS).
The General Government and Licensing Committee recommends that: 1. City Council direct the City Manager, the Chief Financial Officer and Treasurer, and the City Solicitor to meet with senior Ontario Municipal Employees Retirement System (OMERS) investment management staff in the first quarter of 2020 on the following: a. how OMERS manages a global portfolio of over $100 billion in public and private investments; and b. each asset class, investment guidelines and criteria, major investments, and a walk-through of a theoretical sustainable investment deal/vetting process. and to report to the General Government and Licensing Committee in the second quarter of 2020 on how the City of Toronto can leverage OMERS resources to enhance the City's investment portfolio. 2. City Council request the Ontario Municipal Employees Retirement System (OMERS) to meet its fiduciary responsibility to protect the long-term interests of municipal employees and their retirement savings in the face of an unprecedented climate crisis by taking the following steps: a. joining the growing list of major institutional investors committed to fully aligning their investment practices with the goals of the Paris Agreement and/or updates or additional agreements since 2005; b. committing to fully understanding the climate risks within its portfolio and to disclosing and regularly updating its beneficiaries on the progress to reduce these risks; and c. establishing a broad timeline and targets for cutting high-carbon assets from its portfolio and shifting investments into profitable zero carbon investments.
GL11.2adopted
Metropolitan Toronto Pension Plan - Termination/Wind-Up and Surplus Distribution
This report seeks authority from City Council to: 1. amend the By-law governing the Metropolitan Toronto Pension Plan (Metro Plan) to provide for surplus distribution to the members of the Metro Plan, in accordance with the Surplus Sharing Agreement dated May 11, 2018; 2. terminate the Metropolitan Toronto Pension Plan (Metro Plan), effective January 31, 2020, and distribute the surplus assets remaining following the January 8, 2020 merger of the Metro Plan with OMERS ("remaining assets"); and 3. introduce a Bill to repeal By-law 159-2018, as amended, upon completion of the distribution of the remaining surplus assets of the Metro Plan.
The General Government and Licensing Committee recommends that: 1. City Council amend Schedule A to By-law 159-2018, as amended, governing the Metropolitan Toronto Pension Plan (Metro Plan), to provide for the distribution of the surplus to the members of the Metro Plan, in accordance with the Surplus Sharing Agreement dated May 11, 2018. 2. City Council approve the termination of the Metropolitan Toronto Pension Plan (Metro Plan), outlined in Schedule A to By-law 159-2018, as amended, effective January 31, 2020, and authorize the City Solicitor, following the distribution of the Metro Plan's remaining assets in accordance with the Surplus Sharing Agreement dated May 11, 2018, to introduce a Bill to repeal By-law 159-2018, as amended.
Staff recommendation as filed
The Controller recommends that: 1. City Council amend Schedule A to By-law 159-2018, as amended, governing the Metropolitan Toronto Pension Plan (Metro Plan), to provide for the distribution of the surplus to the members of the Metro Plan, in accordance with the Surplus Sharing Agreement dated May 11, 2018. 2. City Council approve the termination of the Metropolitan Toronto Pension Plan (Metro Plan), outlined in Schedule A to By-law 159-2018, as amended, effective January 31, 2020, and authorize the City Solicitor, following the distribution of the Metro Plan's remaining assets in accordance with the Surplus Sharing Agreement dated May 11, 2018, to introduce a Bill to repeal By-law 159-2018, as amended.
GL11.3adopted
Automated Income Verification for Property Tax, Water, and Solid Waste Relief Programs
This report seeks City Council's authority to allow the City to enter into a Memorandum of Understanding with the Canada Revenue Agency to obtain information from the Canada Revenue Agency to verify income and related information for the purposes of determining eligibility of applicants to various City programs, beginning with the City's Property Tax, Water, and Solid Waste Relief Programs. This report also seeks City Council's authority to make the necessary amendments to the City of Toronto Municipal Code Chapters 767, 844, and 849 that will allow for the indirect collection and use of personal information, including Social Insurance Numbers, and any other such information that may be required by the Canada Revenue Agency, pursuant to the Memorandum of Understanding between the City and the Canada Revenue Agency, for the purposes of determining eligibility under the City's programs.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Chief Financial Officer and Treasurer to enter into a Memorandum of Understanding with the Canada Revenue Agency to indirectly collect information from the Canada Revenue Agency to verify income and related information of applicants to City programs for the purposes of determining eligibility for City programs for which income verification is a requirement for eligibility, beginning with the City's Property Tax, Water, and Solid Waste Relief Programs and adding additional City programs over time. 2. City Council authorize the necessary amendments to the City of Toronto Municipal Code Chapter 767 (Taxation, Property Tax), Chapter 844 (Waste Collection, Residential Properties), and Chapter 849 (Water and Sewage Services and Utility Bill) to allow for the indirect collection, and use of income information received, from the Canada Revenue Agency as well as the collection of any additional personal information from applicants that is required by the Canada Revenue Agency for the evaluation of eligibility for the tax cancellation and deferral and water and solid waste rebate programs for low-income seniors and disabled persons. 3. City Council authorize the Chief Financial Officer and Treasurer, in consultation with the City Clerk, the Chief Technology Officer, and the City Solicitor, to examine the relevant legislation and City By-laws in respect of future City programs and to allow these programs to be added to the Memorandum of Understanding with the Canada Revenue Agency with respect to the indirect collection and use of personal information such as Social Insurance Numbers and related information for the purposes of automated income verification, with a view to determining whether this indirect collection of information is permitted and to report to City Council to seek any further authority in respect of such programs, as may be required.
Staff recommendation as filed
The Controller recommends that: 1. City Council authorize the Chief Financial Officer and Treasurer to enter into a Memorandum of Understanding with the Canada Revenue Agency to indirectly collect information from the Canada Revenue Agency to verify income and related information of applicants to City programs for the purposes of determining eligibility for City programs for which income verification is a requirement for eligibility, beginning with the City's Property Tax, Water, and Solid Waste Relief Programs and adding additional City programs over time. 2. City Council authorize that the necessary amendments be made to the City of Toronto Municipal Code Chapter 767 (Taxation, Property Tax), Chapter 844 (Waste Collection, Residential Properties), and Chapter 849 (Water and Sewage Services and Utility Bill) to allow for the indirect collection, and use of income information received, from the Canada Revenue Agency as well as the collection of any additional personal information from applicants that is required by the Canada Revenue Agency for the evaluation of eligibility for the tax cancellation and deferral and water and solid waste rebate programs for low-income seniors and disabled persons. 3. City Council authorize the Chief Financial Officer and Treasurer, in consultation with the City Clerk, the Chief Information Officer, and the City Solicitor, to examine the relevant legislation and City By-laws in respect of future City programs and to allow these programs to be added to the Memorandum of Understanding with the Canada Revenue Agency with respect to the indirect collection and use of personal information such as Social Insurance Numbers and related information for the purposes of automated income verification, with a view to determining whether this indirect collection of information is permitted and to report back to City Council to seek any further authority in respect of such programs, as may be required.
GL11.4amended
Review of Enhanced Security Measures at Toronto City Hall
This report recommends changes to the current "Enhanced" level of security at Toronto City Hall for approval by City Council. These recommendations are based upon assessments from the Toronto Police Service and Public Safety Canada, best practices, benchmarking, and experience from the current set-up. The primary goals of these recommendations are to maintain an accessible, safe, and secure Toronto City Hall while providing a reasonable level of protection from foreseeable threats.
The General Government and Licensing Committee recommends that: 1. City Council approve the use of patron screening for all non-City access card holders, using walk-through metal detectors, on the main floor of Toronto City Hall. 2. City Council approve the installation of a physical security measure to provide a delineation of public and secure space on the main floor of Toronto City Hall at the location of the walk-through metal detectors. 3. City Council approve the installation of security turnstiles on the main floor of Toronto City Hall requiring City access card holders to utilize their access cards in order to bypass patron screening. 4. City Council direct that portions of Confidential Attachment 1 to the report (December 18, 2019) from the Executive Director, Corporate Real Estate Management, be released at the discretion of the Executive Director, Corporate Real Estate Management, following the implementation of City Council's decision, and that the balance of Confidential Attachment 1 remain confidential, as it pertains to the security of property belonging to the City of Toronto. 5. City Council request the Executive Director, Corporate Real Estate Management, and appropriate staff to report to the General Government and Licensing Committee at its meeting on November 30, 2020 on using artificial intelligence technology for the development of new security methods and options for the City of Toronto.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council approve the use of patron screening for all non-City access card holders, using walk-through metal detectors, on the main floor of Toronto City Hall. 2. City Council approve the installation of a physical security measure to provide a delineation of public and secure space on the main floor of Toronto City Hall at the location of the walk-through metal detectors. 3. City Council approve the installation of security turnstiles on the main floor of Toronto City Hall requiring City access card holders to utilize their access cards in order to bypass patron screening. 4. City Council direct that portions of Confidential Attachment 1 be released at the discretion of the Executive Director, Corporate Real Estate Management, following the implementation of City Council's decision, and that the balance of Confidential Attachment 1 remain confidential, as it pertains to the security of property belonging to the City of Toronto.
GL11.5deferred
Proposed Sale of 20 Castlefield Avenue and 565 Duplex Avenue, Yonge-Eglinton Area - Update
Toronto Parking Authority ("TPA") executed a conditional agreement to sell the lands municipally known as 20 Castlefield Avenue and 565 Duplex Avenue (the "City Lands") to 2500 Yonge Street Limited (the "Purchaser"). A location map of the City Lands is in Attachment A. As directed by City Council, staff have advised the Purchaser that City Council does not approve the Agreement of Purchase and Sale. Confidential Attachment 1 contains information relating to steps taken pursuant to the confidential instructions and potential next steps and legal advice from the City Solicitor relating to potential litigation.
The General Government and Licensing Committee: 1. Deferred consideration of the item until its meeting on March 9, 2020.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the City Solicitor recommend that: 1. City Council adopt the confidential instructions to staff in Confidential Attachment 1. 2. City Council direct that the confidential instructions in Confidential Attachment 1 remain confidential at the discretion of the City Solicitor and that the balance of Confidential Attachment 1 remain confidential in its entirety, as it pertains to potential litigation against the City of Toronto and contains advice that is subject to solicitor-client privilege.
GL11.6adopted
This report seeks authority to initiate expropriation proceedings for a temporary easement and a permanent easement as part of the property municipally known as 2333 Dundas Street West ("2333 Dundas") and temporary easements as part of the property municipally known as 2295 Dundas Street West ("2295 Dundas", and collectively, the "Properties"). These easements are required for the construction of a proposed emergency shelter for men at 2299 Dundas Street West, a transition site which is a part of the George Street Revitalization ("GSR") Project. The City of Toronto (the "City") acquired 2299 Dundas Street West (the "City Property") in March 2019 as one of the replacement sites for the Seaton House, a shelter residence for men. The Properties adjoin the City Property and the City requires access and use of certain portions of the Properties in order to carry out the necessary renovations at the City Property (the "Project"). While negotiations with the respective owners of the Properties continue for the acquisition of the easements, it appears unlikely that a negotiated agreement can be reached and authority to initiate expropriation proceedings is requested. This report is the first stage of the expropriation process. After the application for approval to expropriate is authorized, staff will serve and publish notice on the registered owners of the Properties. Registered owners will have 30 days to request an inquiry into whether the proposed takings are fair, sound, and reasonably necessary. If no inquiry is requested, City Council may approve the expropriation by a subsequent Stage 2 report. At that time, staff will report to City Council with further details on the anticipated costs, based on appraisals. Following the Stage 2 report, the Expropriation Plan will be registered and Notices of Expropriation served. Statutory offers of compensation must be served prior to the City taking possession of the expropriated Properties.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, to continue negotiations for the acquisition of the Property Requirements in Appendix A to the report (December 18, 2019) from the Executive Director, Corporate Real Estate Management, municipally known as 2333 Dundas Street West and 2295 Dundas Street West and outlined on the Property Interests Sketch in Appendix B to the report (December 18, 2019) from the Executive Director, Corporate Real Estate Management, and on the Project Map in Appendix C to the report (December 18, 2019) from the Executive Director, Corporate Real Estate Management, and, if unsuccessful, to initiate expropriation proceedings for the Property Requirements. 2. City Council authorize the Executive Director, Corporate Real Estate Management, to execute, serve, and publish Notices of Application for Approval to Expropriate the Property Requirements in Recommendation 1 above, to forward any requests for hearings to the Chief Inquiry Officer, to attend any hearings in order to present the City of Toronto's position, and to report the Chief Inquiry Officer's recommendations to City Council for consideration.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, to continue negotiations for the acquisition of the Property Requirements in Appendix A municipally known as 2333 Dundas Street West and 2295 Dundas Street West and outlined on the Property Interests Sketch in Appendix B and on the Project Map in Appendix C and, if unsuccessful, to initiate expropriation proceedings for the Property Requirements. 2. City Council authorize the Executive Director, Corporate Real Estate Management, to execute, serve, and publish Notices of Application for Approval to Expropriate the Property Requirements referenced in Recommendation 1, to forward any requests for hearings to the Chief Inquiry Officer, to attend any hearings in order to present the City of Toronto's position, and to report the Chief Inquiry Officer's recommendations to City Council for consideration.
GL11.7adopted
As part of the Easier Access Phase III Project (the "Project"), the Toronto Transit Commission ("TTC") is proposing to construct two elevators at Spadina Subway Station on Line 1 providing accessibility to and from each of the northbound and southbound platforms to the concourse level. This report seeks authority to acquire various Property Requirements near the existing Spadina Station concourse, as identified in Appendix A and shown approximately in Appendix B (the "Property Requirements"), for the purposes of the Project. Negotiations for the acquisition of the Property Requirements have been ongoing with the property owners, however, in order to protect the Project timeline, this report seeks authority to acquire the Property Requirements and, if necessary, to initiate expropriation proceedings. This report is the first stage of the expropriation process. After the application for approval to expropriate is authorized, staff will serve and publish notice on the registered owners of the Property Requirements. Registered owners will have 30 days to request an inquiry into whether the proposed takings are fair, sound, and reasonably necessary. If no inquiry is requested, City Council may approve the expropriation by a subsequent Stage 2 report. At that time, staff will report to City Council with further details on the anticipated costs, based on appraisals. Following the Stage 2 report, the Expropriation Plan will be registered and Notices of Expropriation served. Statutory offers of compensation must be served prior to the City taking possession of the expropriated Property Requirements.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to continue negotiations for the acquisition of the Property Requirements in Appendix A to the report (December 18, 2019) from the Executive Director, Corporate Real Estate Management, municipally known as 24 Spadina Road, 41-45 Spadina Road, and 50 Spadina Road, near Spadina Subway Station, and grant authority, if necessary, to initiate expropriation proceedings for the Property Requirements, if the Executive Director, Corporate Real Estate Management, deems it necessary or appropriate to proceed in that manner. 2. City Council authorize the Executive Director, Corporate Real Estate Management, to execute, serve, and publish Notices of Application for Approval to Expropriate the Property Requirements in Recommendation 1 above, to forward any requests for hearings to the Chief Inquiry Officer, to attend any hearings in order to present the City of Toronto's position, and to report the Chief Inquiry Officer's recommendations to City Council for consideration.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to continue negotiations for the acquisition of the Property Requirements in Appendix A municipally known as 24 Spadina Road, 41-45 Spadina Road, and 50 Spadina Road near Spadina Subway Station and grant authority, if necessary, to initiate expropriation proceedings for the Property Requirements, if the Executive Director, Corporate Real Estate Management, deems it necessary or appropriate to proceed in that manner. 2. City Council authorize the Executive Director, Corporate Real Estate Management, to execute, serve, and publish Notices of Application for Approval to Expropriate the Property Requirements referenced in Recommendation 1, to forward any requests for hearings to the Chief Inquiry Officer, to attend any hearings in order to present the City of Toronto's position, and to report the Chief Inquiry Officer's recommendations to City Council for consideration.
GL11.8adopted
As part of the Easier Access Phase III Project (the "Project"), the Toronto Transit Commission ("TTC") is proposing to construct two elevators at Greenwood Subway Station on Line 1 providing accessibility to and from each of the eastbound and westbound platforms to the street level. This report seeks authority to acquire Property Requirements near Greenwood Subway Station, as identified in Appendix A, shown approximately in Appendix B, and more particularly detailed on the Draft Reference Plan in Appendix C (the "Property Requirements"), for the purposes of the Project. The Property Requirements will enable the relocation of utility pipelines from the public right of way to 16 Linnsmore Crescent. Negotiations for the acquisition of the Property Requirements have been ongoing with the property owners, however, in order to protect the Project timeline, this report seeks authority to acquire the Property Requirements and, if necessary, to initiate expropriation proceedings. This report is the first stage of the expropriation process. After the application for approval to expropriate is authorized, staff will serve and publish notice on the registered owners of the Property Requirements. Registered owners will have 30 days to request an inquiry into whether the proposed takings are fair, sound, and reasonably necessary. If no inquiry is requested, City Council may approve the expropriation by a subsequent Stage 2 report. At that time, staff will report to City Council with further details on the anticipated costs, based on appraisals. Following the Stage 2 report, the Expropriation Plan will be registered and Notices of Expropriation served. Statutory offers of compensation must be served prior to the City taking possession of the expropriated Property Requirements.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to continue negotiations for the acquisition of the Property Requirements in Appendix A to the report (December 18, 2019) from the Executive Director, Corporate Real Estate Management, municipally known as 16 Linnsmore Crescent and 18 Linnsmore Crescent, near Greenwood Subway Station, and grant authority, if necessary, to initiate expropriation proceedings for the Property Requirements, if the Executive Director, Corporate Real Estate Management, deems it necessary or appropriate to proceed in that manner. 2. City Council authorize the Executive Director, Corporate Real Estate Management, to execute, serve, and publish Notices of Application for Approval to Expropriate the Property Requirements in Recommendation 1 above, to forward any requests for hearings to the Chief Inquiry Officer, to attend any hearings in order to present the City of Toronto's position, and to report the Chief Inquiry Officer's recommendations to City Council for consideration.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to continue negotiations for the acquisition of the Property Requirements in Appendix A municipally known as 16 Linnsmore Crescent and 18 Linnsmore Crescent near Greenwood Subway Station and grant authority, if necessary, to initiate expropriation proceedings for the Property Requirements, if the Executive Director, Corporate Real Estate Management, deems it necessary or appropriate to proceed in that manner. 2. City Council authorize the Executive Director, Corporate Real Estate Management, to execute, serve, and publish Notices of Application for Approval to Expropriate the Property Requirements referenced in Recommendation 1, to forward any requests for hearings to the Chief Inquiry Officer, to attend any hearings in order to present the City of Toronto's position, and to report the Chief Inquiry Officer's recommendations to City Council for consideration.
GL11.9adopted
This report requests authority to amend Purchase Order Number 6040342 with Osler, Hoskin & Harcourt, LLP to continue construction law support and litigation services for the Union Station Revitalization Project (the "Project") by increasing the contract value by up to $0.4 million net of all taxes, revising the current contract authority from $11.9 million net of all taxes, up to a maximum value of $12.3 million net of all taxes. This amendment request is within the overall approved budget of $824.0 million for the Project.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 6040342 with Osler, Hoskin & Harcourt LLP to continue to provide construction law support and litigation services and other related consulting expertise for the remaining duration of the Union Station Revitalization Project by an additional amount of up to $0.4 million net of all taxes, revising the current Purchase Order value from $11.9 million net of all taxes, up to a maximum value of $12.3 million net of all taxes.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Purchase Order Number 6040342 with Osler, Hoskin & Harcourt LLP to continue to provide construction law support and litigation services and other related consulting expertise for the remaining duration of the Union Station Revitalization Project by an additional amount of up to $0.4 million net of all taxes, revising the current Purchase Order value from $11.9 million net of all taxes, up to a maximum value of $12.3 million net of all taxes.
GL11.10adopted
The purpose of this report is to seek authority from City Council to renew and amend contracts with Enterprise CarShare (Blanket Contract Number 47021763) and Zipcar Canada Inc. (Blanket Contract Number 47019969) for car-sharing services. This contract renewal will ensure ongoing alignment with the Province of Ontario's Vendor of Record agreement (VOR Number OSS-00502055) with Enterprise CarShare and Zipcar Canada Inc. which the City leverages to achieve the best possible pricing and savings. The additional amount of $200,290 net of all applicable taxes and charges ($203,815 net of Harmonized Sales Tax recoveries) is for the optional term from March 1, 2020 to February 28, 2022. The current contract value of Enterprise CarShare will increase from $ 78,275 to $278,565 net of all taxes and charges ($283,467 net of Harmonized Sales Tax recoveries). The current contract value of Zipcar Canada Inc. remains the same during this renewal term.
The General Government and Licensing Committee recommends that: 1. City Council grant authority to amend Blanket Contract Number 47021763 with Enterprise CarShare and Blanket Contract Number 47019969 with ZipCar Canada Inc., in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), and authorize the General Manager, Fleet Services, to exercise an additional two-year optional term from March 1, 2020 to February 28, 2022, should the Province of Ontario decide to renew this term, as follows: a. Enterprise CarShare: Increase the total contract value by $200,290 net of all taxes ($203,815 net of Harmonized Sales Tax recoveries), revising the total contract value to $278,565 net of all taxes ($283,467 net of Harmonized Sales Tax recoveries); and b. Zipcar Canada Inc.: No increase in total contract value.
Staff recommendation as filed
The General Manager, Fleet Services, and Chief Purchasing Officer recommend that: 1. City Council grant authority to amend Blanket Contract Number 47021763 with Enterprise CarShare and Blanket Contract Number 47019969 with ZipCar Canada Inc., in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), and to authorize the General Manager, Fleet Services, to exercise an additional two-year optional term from March 1, 2020 to February 28, 2022, should the Province of Ontario decide to renew this term, as follows: a. Enterprise CarShare: Increase the total contract value by $200,290 net of all taxes ($203,815 net of Harmonized Sales Tax recoveries), revising the total contract value to $278,565 net of all taxes ($283,467 net of Harmonized Sales Tax recoveries); and b. Zipcar Canada Inc.: No increase in total contract value.
GL11.11adopted
The implementation of the Human Resources Information System and associated technology, SuccessFactors, went live in the fourth quarter of 2019. The solution delivers several reporting and integration capabilities as well as addressing AODA requirements. This results in anticipated efficiencies for City of Toronto (City) staff to conduct Human Resources activities. The purpose of this report is to seek authority to amend Purchase Order Number 6047698 with SAP Canada Inc. This amendment increases the value of the Purchase Order by an additional $975,000 net of Harmonized Sales Tax ($992,160 net of Harmonized Sales Tax recoveries) and increases the total value from $3,500,000 to $4,475,000 net of Harmonized Sales Tax ($4,553,760 net of Harmonized Sales Tax recoveries). The reason for this increase is to continue the work to stabilize the platform and resolve issues with implemented workflows. City Council approval is required in accordance with the Toronto Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code Chapter 71, Financial Control, Section 71-11A.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 6047698 and authorized the Chief Technology Officer to negotiate and execute an amending agreement with SAP Canada Inc. for the implementation of SuccessFactors and to increase the value of the contract by $975,000 net of all taxes ($992,160 net of Harmonized Sales Tax recoveries), revising the Purchase Order value from $3,500,000 to $4,475,000 net of Harmonized Sales Tax ($4,553,760 net of Harmonized Sales Tax recoveries), and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Chief Technology Officer and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Purchase Order Number 6047698 and to authorize the Chief Technology Officer to negotiate and execute an amending agreement with SAP Canada Inc. for the implementation of SuccessFactors and to increase the value of the contract by $975,000 net of all taxes ($992,160 net of Harmonized Sales Tax recoveries), revising the Purchase Order value from $3,500,000 to $4,475,000 net of Harmonized Sales Tax ($4,553,760 net of Harmonized Sales Tax recoveries), and in a form satisfactory to the City Solicitor.
GL11.12adopted
The purpose of this report is to seek authority to negotiate a new Subordinate Agreement to a Provincial Master Services Agreement. This Agreement is with OpenText Corporation ("OpenText") for the purchase of Enterprise Information Management ("EIM") products and services. The cost is in the amount of $5,204,352 net of all taxes, applicable charges, and net of Harmonized Sales Tax recoveries. In 2009, the Province of Ontario competitively procured OpenText as its Enterprise Information Management Vendor of Record (VOR Number 1020). This Vendor of Record was for Enterprise Document and Records Management Products and Professional Services ("EDRMS"). In 2018, the City leveraged the Vendor of Record due to proper fit and favourable pricing the Province of Ontario obtained. OpenText EDRMS allows the City to centralize the storage and management of records, thereby reducing information silos and improving information management within business processes. Capabilities include version control, duplicate content reduction, and access control through appropriate user profiles. As the City's digital content grows, some key benefits are the ability to manage information storage costs, reduce cybersecurity risks, and privacy compliance requirements set out in the City of Toronto Act. This platform will be leveraged by multiple divisions with a targeted four-year comprehensive return on investment of approximately $10 million achieved through cost savings and avoidance. The Provincial Vendor of Record Number 1020 for OpenText products and services expired on May 19, 2019. Subsequently, the Province negotiated a new Vendor of Record Master Agreement with OpenText. By leveraging and entering into a Subordinate Agreement, the City expects to comparably save the time and effort expended by the Provision in this regard. Given this is part of the Enterprise Information Management Partnership Program, the Deputy City Clerk for Corporate Information Management Services in the City Clerk's Office has reviewed this report and supports its recommendations.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Chief Technology Officer to leverage the Provincial Master Services Agreement with OpenText Corporation and to negotiate and enter into a Subordinate Agreement for the purchase of Enterprise Information Management products and services for a two-year term at a total contract value of up to $5,114,340, excluding all taxes and charges, on terms and conditions satisfactory to the Chief Technology Officer and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Chief Technology Officer and the Chief Purchasing Officer recommend that: 1. City Council authorize the Chief Technology Officer to leverage the Provincial Master Services Agreement with OpenText Corporation and to negotiate and enter into a Subordinate Agreement for the purchase of Enterprise Information Management products and services for a two-year term at a total contract value up to the amount of $5,114,340, excluding all taxes and charges, on terms and conditions satisfactory to the Chief Technology Officer and in a form satisfactory to the City Solicitor.