General Government and Licensing Committee
The full agenda, as filed
All 13 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GL26.1adopted
The purpose of this report is to request authority from the General Government and Licenscing Committee for the Executive Director, Corporate Real Estate Management to amend the blanket contract value of the non-competitive bridging contract number 47023833, for Kudlak-Baird. This amendment is required to ensure the continuity of critical services, including electrical maintenance and repair work at various City facilities. The request is to increase the total contract value by $1,250,000, net of all taxes and charges ($1,272,000 net of Harmonized Sales Tax Recoveries), to a total amount of $1,750,000 net of all taxes and charges ($1,780,800 net of Harmonized Sales Tax recoveries), and extend the contract end date for an additional three (3) months. The initial non-competitive bridging contract was issued in July 2021 for $500,000, to ensure the continuation of critical and emergency electrical maintenance services, while allowing sufficient time for the development and award of a new competitive procurement solicitation. As the City continues its reopening plans, it is expected that demand for electrical services will increase as more City locations return to regular use. Furthermore, as normal operations resume throughout the City, there will be a need to ensure normal service levels and regular maintenance services are restored. These factors have resulted in the need to amend and extend the current contract to ensure the continuity of this critical service, and to provide sufficient time to award the new competitive solicitation by the first quarter of 2022. General Government and Licensing Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.
The General Government and Licensing Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorzied the Executive Director, Corporate Real Estate Management to amend the non-competitive bridging contract number 47023833, to add $1,250,000, net of all taxes and charges ($1,272,000 net of Harmonized Sales Tax recoveries) to the contract, thereby increasing the contract value from $500,000 to $1,750,000, net of all taxes and charges ($1,780,800 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), grant authority to the Executive Director, Corporate Real Estate Management to amend the non-competitive bridging contract number 47023833, to add $1,250,000, net of all taxes and charges ($1,272,000 net of Harmonized Sales Tax recoveries) to the contract, thereby increasing the contract value from $500,000 to $1,750,000, net of all taxes and charges ($1,780,800 net of Harmonized Sales Tax recoveries).
GL26.2adopted
The purpose of this report is to request authority from the General Government and Licensing Committee for the Executive Director, Corporate Real Estate Management to amend the blanket contract value of the non-competitive bridging contract number 47022860, for Peter Young Limited, Operating as IPS for summer and winter ground maintenance services. The request is to increase the total contract value by $300,000, net of all taxes and charges ($305,280 net of Harmonized Sales Tax Recoveries), to a total amount of $4,300,000 net of all taxes and charges ($4,375,680 net of Harmonized Sales Tax recoveries), and extend the contract end date for an additional one (1) month. This amendment is being requested to ensure continuity of services as the Purchasing and Materials Management and Corporate Real Estate Management. Divisions finalize the award of four (4) new competitive blanket contracts for summer and winter grounds maintenance. This amendment will allow for the closing of the bridge contract and provide sufficient time to award the new competitive solicitation in the last quarter of 2021. General Government and Licensing Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.
The General Government and Licensing Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the Executive Director, Corporate Real Estate Management to amend the non-competitive bridging contract number 47022860, to add $300,000, net of all taxes and charges ($305,280 net of Harmonized Sales Tax recoveries) to the contract, thereby increasing the contract value from $4,000,000 to $4,300,000, net of all taxes and charges ($4,375,680 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), grant authority to the Executive Director, Corporate Real Estate Management to amend the non-competitive bridging contract number 47022860, to add $300,000, net of all taxes and charges ($305,280 net of Harmonized Sales Tax recoveries) to the contract, thereby increasing the contract value from $4,000,000 to $4,300,000, net of all taxes and charges ($4,375,680 net of Harmonized Sales Tax recoveries).
GL26.3adopted
Contracts Awarded Under Extended Authority of the Bid Award Panel During 2021
The purpose of this report is to advise the General Government and Licensing Committee of the Contracts valued over $20 million awarded in 2021 under the extended authority of the Bid Award Panel in accordance with the Section 195-8.3, A and B of the Municipal Code, Chapter 195, Purchasing.
The General Government and Licensing Committee received the report (September 16, 2021) from the Chief Procurement Officer for information.
Staff recommendation as filed
The Chief Procurement Officer recommends that: 1. The General Government and Licensing Committee receive this report for information
GL26.4adopted
Audit and Accountability Fund - Intake 2 Final Reports
In November 2020, the provincial government announced they were initiating a second intake to their Audit and Accountability Fund. Large urban municipalities were able to apply for funding to undertake third party reviews with the goal of finding service delivery efficiencies, while protecting front-line services, which presented the City with a chance to further expand on and review the recommendations received as part of the 2019 Value-Based Outcomes Review. In February 2021, the City of Toronto received confirmation they had three project applications accepted into the program: 1. Digital Modernization of Revenue Services 2. Digitization of Needs-Tested Programs 3. Greater Toronto and Hamilton Area Regional Procurement Collaboration Assessment Successful applicants were to use provincial funding to hire an independent third-party reviewer who was required to submit a final report which outlined their analysis, findings and actionable recommendations. This report transmits the findings of the completed independent third-party reviews, conducted on behalf of the City of Toronto. The recommendations and findings will inform future strategies for modernizing our financial decision-making to achieve Council's priorities and contribute to long-term financial sustainability.
The General Government and Licensing Committee received the report (October 5, 2021) from the Chief Financial Officer and Treasurer and the Deputy City Manager, Corporate Services for information.
Staff recommendation as filed
The Chief Financial Officer and Treasurer and the Deputy City Manager, Corporate Services, recommend that: 1. The General Government and Licensing Committee receive this report for information.
GL26.5adopted
The purpose of this report is to seek City Council authority for the Chief Technology Officer, Technology Services Division to negotiate and enter into a non-competitive contract with Esri Canada Limited for the provision of proprietary geographic information system software licenses for the City. The contract will commence from the date of award for a one (1) year period, with the option to renew for two (2) additional separate one (1) year periods, at the sole discretion of the City, and subject to budget approval(s) for the total amount of $619,749 net of all taxes and applicable charges ($630,657 net of Harmonized Sales Tax Recoveries). Geographic information system is a critical enabler for the city, from map production to advanced business analysis. The city uses geographic information system in delivering its infrastructure and planning services. As an example, Toronto Water uses geographic information system data, maps and location analytics to track and manage 2,250,000 infrastructure assets. These include water treatment plants, pumping stations, water mains, hydrants, maintenance holes, catch basins, sewers, valves, outfalls and reservoirs. Another critical application of geographic information system tools is in the use by the Infrastructure Coordination Unit (ICU) to guide the multi-year coordination process for planned construction projects to be completed by City Divisions, utilities and third party groups. The Infrastructure Coordination Unit mandate is to reduce the impact and disruption of construction activities experienced by the public. Geographic information system tools assist in consolidating and analyzing the planned projects for the different groups, identifying conflicts in projects locations, assets and timelines. This helps identify and manage potential impacts to the citizens and businesses in Toronto. Geographic information system tools are also utilized in emergency management and response including the following: - Tracking the location and supply levels of support and rescue teams following an emergency event. - Creating computer-generated maps of infrastructure including pipes, sewers, power lines, neighborhoods and other aspects of an area so the map can be referenced in preparedness, emergency and recovery efforts. - Designing databases for populations, businesses, structures, schools and more, which can be consulted in the case of an emergency. - Assigning where emergency headquarters (i.e. police, fire, ambulance) should be located to be able to provide the quickest response time to the highest number of people. - Identifying potentially vulnerable residents in case of a disaster, in terms of age, income and other insights. During the COVID-19 pandemic, geographic information system technology emerged as an essential solution in tracking and visualizing disease movement and activity by enabling the ability to quickly develop and analyze maps portraying pandemic related data. Geographic information system tools were used by the City of Toronto to create Quick Maps and data analytics to support Public Health and other divisions in their various initiatives and in support of public facing service delivery. Additional examples include: - COVID-19 Response Maps and Vaccine Clinic Locations map - Quick Maps in support of ActiveTO, CafeTO and CurbTO programs - Emergency Operations Center Maps and ongoing geospatial support - Police, Fire, Ambulance, 911 emergency dispatch - Parks, Forestry and Recreation maps for online reservations for Skating, Fitness Programs and Pools which assisted in maintaining physical distancing - Enabled the VaxTO campaign with a postal code locator which will text client, their three nearest Vaccine Clinics In 2003, Esri Canada Limited was the sole respondent and successful proponent for Request for Proposal 9144-03-7067 for software solutions to facilitate access to the City's enterprise geographic information platform. A contract was awarded to Esri and since then, access and use of geographic information by City Divisions, contained within the enterprise geographic information platform, has been enabled primarily via Esri software. In 2004 the City executed a Master License Agreement to provide for the terms governing the software, licensed by ESRI and purchased from Esri Canada Limited. In 2016, the City entered into a non-competitive contract with Esri Canada Limited, through authority by the City Council under GM12.5, to purchase proprietary geographic information system software licenses. The term of this contract expired in 2021. ESRI is a global industry leader in GIS technology development. Esri Canada Limited is the sole distributor of Esri software licenses in Canada. Esri software is used extensively across the City for business support and service delivery. Other vendors in the market do not have the same software service offerings that meet the scale and complexity of the City's use. It is critical for those services to be able to continue to use the Esri software to avoid impacts to operations, additional costs, and to meet existing service growth needs. Esri provides geospatial products and services to most municipal governments across the Greater Toronto Area such as Peel (including Brampton and Mississauga), York, Halton, Durham, and other municipalities like Ottawa, Waterloo and Niagara Locally, in addition to the City of Toronto, Esri is the primary provider of Geospatial Services to the Provincial and Federal Government. Examples include the frequently-accessed Ontario Map Portal hosted by the Federal Land Information Ontario Map Program, called Land Information Ontario 1 . Additionally, with Esri's current roster of government clients, it also is the primary geospatial solution that operates the Community Map of Canada 2 . This is a base map of Canada built from authoritative data, collected and updated daily. Lastly, two of the local school boards in Toronto, in conjunction with the universities providing geospatial support, are all using ESRI products as their main tool to support their mapping programs operations. Esri is used by our government partners, agencies, boards and commissions and it is beneficial for the City to continue using Esri for compatibility and business continuity purposes. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment for each supplier, under Article 7, Section 195- 7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A. 1. Land Information of Ontario: https://www.ontario.ca/page/land-information-ontario 2. The Community Map of Canada: https://www.esri.ca/en-ca/products/data/the-community-map-of-canada
The General Government and Licensing Committee recommends that: 1. City Council authorize the Chief Technology Officer to negotiate and enter into a non-competitive contract with Esri Canada Limited to purchase proprietary geographic information system software licenses, for a one (1) year period commencing from the date of award, with the option to renew for two (2) additional separate one (1) year periods, at the sole discretion of the Chief Technology Officer and subject to budget approval(s), for the total amount of up to $619,749 net of Harmonized Sales Tax ($630,657 net of Harmonized Sales Tax Recoveries) on terms and conditions satisfactory to the Chief Technology Officer, Technology Services and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Chief Technology Officer, Technology Services and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. City Council grant authority to negotiate and enter into a non-competitive contract with Esri Canada Limited to purchase proprietary geographic information system software licenses, for a one (1) year period commencing from the date of award, with the option to renew for two (2) additional separate one (1) year periods, at the sole discretion of the Chief Technology Officer and subject to budget approval(s), for the total amount of up to $619,749 net of Harmonized Sales Tax ($630,657 net of Harmonized Sales Tax Recoveries) on terms and conditions satisfactory to the Chief Technology Officer, Technology Services and in a form satisfactory to the City Solicitor.
GL26.6adopted
Review of Open Contracting Global Principles
This report responds to a request from City Council for the City Manager to report to City Council with a review of the possibility of Toronto adopting the Open Contracting Global Principles or any other similar principles. Purchasing and Materials Management Division staff reviewed open contracting principles set out by different organizations such as the Open Contracting Partnership and Open North against the City's current procurement process, which is governed by Municipal Code Chapter 195, Purchasing. Staff have determined that the City's procurement policies and procedures are generally in alignment with open contracting principles. For example: - Suppliers interested in marketing their products or services outside of an active procurement process must register with the Toronto Lobbyist Registrar; - Suppliers who are involved in developing the technical specifications and other evaluation criteria for a particular solicitation are prohibited from bidding on it; - All suppliers have equal access and opportunity to submit compliant bids for competitive solicitations; - Evaluations are conducted in a structured manner based on criteria outlined in the solicitation; - Post-award, unsuccessful suppliers have the opportunity to request a debriefing to obtain feedback on why their submission was not selected. Through regular continuous improvement, Purchasing and Materials Management Division staff will continue to monitor and identify opportunities to ensure the City's procurement process remains open, fair and transparent and to effectively generate the best value for money.
The General Government and Licensing Committee recommends that: 1. City Council receive the report (October 5, 2021) from the Chief Procurement Officer for information.
Staff recommendation as filed
The Chief Procurement Officer, Purchasing and Materials Management recommends that: 1. City Council receive this report for information.
GL26.7amended
The Community Space Tenancy Policy provides a process for the City of Toronto to lease City-owned or City-managed space at below-market rent to not-for-profit organizations that deliver community and cultural services to residents to further the City's strategic objectives. The purpose of this report is to obtain City Council authority to enter into a Community Space Tenancy lease with the Carefirst Seniors and Community Services Association for 6,615 square feet of a City of Toronto and Toronto District School Board co-owned space located at 705 Progress Avenue, Unit 36-37 (the "Leased Premises") in Ward 24 - Scarborough Guildwood. Carefirst Seniors and Community Services Association is a not-for-profit organization that delivers a range of health, social, and community support services to vulnerable seniors, older adults, and residents in need. A Community Space Tenancy lease at 705 Progress Avenue, Unit 36-37 will enable Carefirst Seniors and Community Services Association to extend its services in Scarborough to target the neighbourhoods of Woburn, Bendale, Eglinton East, Morningside, and Agincourt-South Malvern West. Many services and programs offered by Carefirst Seniors and Community Services Association focus on the needs of vulnerable older adults and seniors which align with several City of Toronto strategies, including the Toronto Seniors Strategy, Newcomer Strategy, and Toronto Strong Neighbourhoods Strategy. This report also seeks City Council's authority for the adoption of the necessary by-law to designate a portion of the Leased Premises as a Municipal Capital Facility, and to provide an exemption from municipal and education property taxes.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City to enter into a lease (the "Lease") of the property municipally known as 705 Progress Avenue, Unit 36-37, Toronto, Ontario (the "Leased Premises") pursuant to the Community Space Tenancy Policy with Carefirst Seniors and Community Services Association ("the Tenant") for a five year term based substantially on the terms and conditions set out Appendix A to the report (October 5, 2021) from the Executive Director, Social Development, Finance and Administration and the Executive Director, Corporate Real Estate Management, with such revisions thereto and on such other or amended terms and conditions acceptable to the Deputy City Manager, Corporate Services, or their designate, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management severally to execute the Lease, and any related documents on behalf of the City. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the Executive Director, Social Development, Finance and Administration, to administer and manage the Lease including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council authorize the Executive Director, Social Development, Finance and Administration, or their designate, to enter into, execute and administer a service agreement in respect of the tenancy at the Leased Premises, including the provision of any amendments, eligibility assessment, and annual reporting with the Tenant. 5. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Carefirst Seniors and Community Services Association for 705 Progress Avenue, Unit 36-37, Toronto, Ontario, comprised of approximately 6,615 square feet of community space (the "Leased Premises"), for the purposes of providing a Municipal Capital Facility related to the provision of social and health services and ancillary parking; and b. exempt the Leased Premises and ancillary parking, if any, from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: i. the commencement date of the Lease; ii. the date the Municipal Capital Facility Agreement is entered into; and iii. the date the Tax Exemption By-law is enacted. 6. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil Scolaire Viamonde, and le Conseil Scolaire Catholique Mon Avenir. 7. City Council authorize the Executive Director, Corporate Real Estate Management to enter into a lease (the "Lease") of the property municipally known as 705 Progress Avenue, Toronto, Ontario (the "Leased Premises") with: a. 5N2 Food For All; b. Council of Agencies Serving South Asians; and c. South Asian Autism Awareness Centre; respectively and in sequence ("the Tenants"), on the condition each is determined to be eligible for a community space tenancy under the Community Space Tenancy policy ("the Policy"), for a five year term, as vacant space becomes available, based substantially on the terms and conditions set out in Appendix A to the report (October 5, 2021) from the Executive Director, Social Development, Finance and Administration and the Executive Director, Corporate Real Estate Management, with such revisions thereto and on such other or amended terms and conditions acceptable to the Deputy City Manager, Corporate Services, or their designate, and in a form acceptable to the City Solicitor. 8. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management severally to execute the Leases, and any related documents on behalf of the City, pursuant to Part 7 above. 9. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the Executive Director, Social Development, Finance and Administration, to administer and manage the Leases including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction, pursuant to Part 7 above. 10. City Council authorize the Executive Director, Social Development, Finance and Administration, or their designate, to enter into, execute and administer service agreements in respect of the tenancies at the Leased Premises, including the provision of any amendments, eligibility assessment, and annual reporting with the Tenants, pursuant to Part 7 above. 11. City Council request the Executive Director, Corporate Real Estate Management to report back to City Council with the specific details necessary to seek authority to pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to enter into a Municipal Capital Facility Agreement with the Tenants at 705 Progress Avenue, Toronto, Ontario (the "Leased Premises"), pursuant to Part 7 above. 12. City Council direct the Executive Director, Social Development, Finance and Administration to grant an allocation of $450,000 to 5N2 Food for All to undertake renovations and create a proper food preparation area at 705 Progress Avenue should tenancy be secured with funding coming from Reserve Account XR2007, pursuant to Part 7 above. 13. City Council direct the Executive Director, Corporate Real Estate Management to request the co-owner of 705 Progress, the Toronto District School Board, to waive their portion of rental fees applied to the charities at 705 Progress Avenue that are part of the City's below-market-rent program, pursuant to Part 7 above. 14. City Council direct the Chief Planner and Executive Director, City Planning, in consultation with the Chief Executive Officer, CreateTO, the Executive Director, Corporate Real Estate Management, the Executive Director, Social Development, Finance and Administration, and the Executive Director, Housing Secretariat, to request the Toronto District School Board to work together with the City of Toronto to create a master development plan for 705 Progress Avenue, along with any Official Plan and / or Zoning amendments which may be necessary, that would allow a mixed-use development to take place at the site, including a new school, a permanent community hub for local charities, at least two new condominium towers that would include an affordable housing component, and a large park area, and to report back to the Scarborough Community Council in the second quarter of 2022. 15. City Council direct the General Manager, Parks, Forestry and Recreation to build an accessible playground at 705 Progress Avenue, with funding in the amount of $400,000 to come from unallocated funds from Reserve Account XR2007. 16. City Council direct the Executive Director, Social Development, Finance and Administration, in consultation with the Executive Director, Corporate Real Estate Management to follow-up on the May 24, 2017, City Council request (2017.CD20.8) to report on the feasibility of establishing a community hub at 705 Progress Avenue to the General Government and Licensing in the first quarter of 2022.
Staff recommendation as filed
The Executive Director, Social Development, Finance and Administration, and the Executive Director, Corporate Real Estate Management, recommend that: 1. City Council authorize the City to enter into a lease (the "Lease") of the property municipally known as 705 Progress Avenue, Unit 36-37, Toronto, Ontario (the "Leased Premises") pursuant to the Community Space Tenancy Policy with Carefirst Seniors and Community Services Association ("the Tenant") for a five year term based substantially on the terms and conditions set out in the attached Appendix A, with such revisions thereto and on such other or amended terms and conditions acceptable to the Deputy City Manager, Corporate Services, or their designate, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management severally to execute the Lease, and any related documents on behalf of the City. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the Executive Director, Social Development, Finance and Administration, to administer and manage the Lease including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council authorize the Executive Director, Social Development, Finance and Administration, or their designate, to enter into, execute and administer a service agreement in respect of the tenancy at the Leased Premises, including the provision of any amendments, eligibility assessment, and annual reporting with the Tenant. 5. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Carefirst Seniors and Community Services Association for 705 Progress Avenue, Unit 36-37, Toronto, Ontario, comprised of approximately 6,615 square feet of community space (the "Leased Premises"), for the purposes of providing a Municipal Capital Facility related to the provision of social and health services and ancillary parking; and b. exempt the Leased Premises and ancillary parking, if any, from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: (1) the commencement date of the Lease; (2) the date the Municipal Capital Facility Agreement is entered into; and (3) the date the Tax Exemption By-law is enacted. 6. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil Scolaire Viamonde, and le Conseil Scolaire Catholique Mon Avenir.
GL26.8adopted
This report seeks authority to initiate expropriation proceedings for two property interests: one temporary easement in part of the property known municipally as 5795 Yonge Street and; one fee simple interest in part of the property municipally known as 5791-5793 Yonge Street (the "Property Requirements"). The Property Requirements are needed for Transportation Services' construction of a future public street connecting Cummer Avenue to Yonge Street (the "Project"). This is Stage 1 of the expropriation process. Should City Council adopt the recommendations in this report, staff will serve and publish the Notice of Application for Approval to Expropriate on each registered owner. Owners, as defined in the Expropriations Act (the "Act"), will have 30 days to request a hearing into whether the City's proposed taking is fair, sound and reasonably necessary. City staff may report back to City Council with a Stage 2 report, providing details on property values and other costs, and if a hearing is requested, the report of the Ontario Land Tribunal. The proposed expropriation would only be effected, after adoption by City Council, as approving authority, of the Stage 2 report, by registration of an expropriation plan, which would then be followed by the service of notices as required by the Act. Before the City could take possession of the expropriated property, offers of compensation based on appraisal reports must be served on each registered owner.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to continue negotiations to acquire the property interests set out in Appendix A and Appendix B (the "Property Requirements") to the report (October 5, 2021) from the Executive Director, Corporate Real Estate Management, and City Council authorize the initiation of expropriation proceedings for the purposes of constructing a new public street connecting Cummer Avenue to Yonge Street (the "Project"). 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to serve and publish the Notices of Application for Approval to Expropriate the Property Requirements, to forward to the Ontario Land Tribunal any requests for inquiries received, to attend the hearing(s) to present the City of Toronto's position, and to report the Inquiry Officer's recommendations to City Council for its consideration.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to continue negotiations to acquire the property interests set out in Appendix A and Appendix B (the "Property Requirements"), and authorize the initiation of expropriation proceedings for the purposes of constructing a new public street connecting Cummer Avenue to Yonge Street (the "Project"). 2. City Council grant authority to the Executive Director, Corporate Real Estate Management, or their designate, to serve and publish the Notices of Application for Approval to Expropriate the Property Requirements, to forward to the Ontario Land Tribunal any requests for inquiries received, to attend the hearing(s) to present the City of Toronto's position, and to report the Inquiry Officer's recommendations to City Council for its consideration.
GL26.9adopted
The Wellington Destructor, 677 Wellington Street West - Head Lessee and Long Term Lease
The purpose of this report is to seek approval from City Council on the project proposal (the "Project Proposal") put forth by the recommended head lessee, TAS Tecumseth Niagara LP ("the Head Lessee", "TAS Tecumseth Niagara LP "), and to authorize the Executive Director, Corporate Real Estate Management to enter into a long term lease (the "Lease") with TAS Tecumseth Niagara LP and to administer and manage the Lease for the Wellington Destructor property at 677 Wellington Street West ("the Property"), based on the terms and conditions recommended by the CreateTO Board, subject to obtaining City Council approval, by adoption of Item RA24.10 at its meeting of September 13, 2021 ("the CreateTO Board Report"), as set out in the CreateTO Board Report's Revised Confidential Attachment 2. This report also seeks authority to apply for funding from other levels of government and from private sources, and to enter into and execute required agreements. The Property presents an opportunity for the adaptive reuse of an existing City-owned heritage building as a cultural and community hub, with employment and commercial uses to generate new income, as well as to complement and support the existing and proposed employment uses of the surrounding area. At its meeting on April 24, 25, 26 and 27, 2018, City Council authorized the Deputy City Manager, Internal Corporate Services (now Corporate Services) to develop and undertake a call process to seek and secure a head lessee for a long-term lease of the Wellington Destructor, and to report back to City Council on the results of the call process with a final recommendation for the selected head lessee. In 2019, Corporate Real Estate Management completed the call process, including the evaluation of proposals. As directed by City Council, CreateTO negotiated a term sheet with the proposed Head Lessee, which outlines the basic terms of the Lease and ongoing management of the Property. Pending City Council approval of the recommendations in this report, and subject to the approval of the City's capital funding contribution to the Project Proposal to be brought forward in the 2022 Budget process, City and CreateTO staff will complete the negotiations of the Lease and will work with the Head Lessee to develop a community engagement strategy, in consultation with the local Councillor.
The General Government and Licensing Committee recommends that: 1. City Council approve the recommended Head Lessee proponent, TAS Tecumseth Niagara LP, and their Project Proposal for the design, construction, leasing and management responsibilities in connection with the reuse of the Wellington Destructor property at 677 Wellington Street West. 2. City Council authorize the Executive Director, Corporate Real Estate Management to enter into a long-term lease with TAS Tecumseth Niagara LP, conditional upon declaration that the 677 Wellington Street West property is surplus to the City's needs and conditional upon capital funding approval through the 2022 budget process, substantially on the major terms and conditions set out in Revised Confidential Attachment 2 to the CreateTO Board Report (August 30, 2021) from the Chief Executive Officer, CreateTO, and on such other or amended terms and conditions including funding and financial conditions acceptable to the Executive Director, Corporate Real Estate Management, or their designate, and in a form satisfactory to the City Solicitor. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to administer and manage the Lease including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters, including their content, to City Council for its determination and direction. 4. City Council authorize the City Manager and / or any other relevant City Official, in consultation with the Chief Financial Officer and Treasurer, to apply for and receive funding, and negotiate, enter into and execute any agreements required in respect of such funding for the Wellington Destructor project, including any amendments and extensions thereto, with the Government of Canada, the Province of Ontario and their respective agencies, and / or non-government sources, in a form satisfactory to the City Solicitor. 5. City Council authorize the public release of the Confidential Attachment 1 and the Revised Confidential Attachment 2 to the CreateTO Board Report (August 30, 2021) from the Chief Executive Officer, CreateTO, following the execution of the Lease by the Head Lessee and the City.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Chief Executive Officer, CreateTO recommend that: 1. City Council approve the recommended Head Lessee proponent, TAS Tecumseth Niagara LP, and their Project Proposal for the design, construction, leasing and management responsibilities in connection with the reuse of the Wellington Destructor property at 677 Wellington Street West. 2. City Council authorize the Executive Director, Corporate Real Estate Management to enter into a long-term lease with TAS Tecumseth Niagara LP, conditional upon declaration that the 677 Wellington Street West property is surplus to the City's needs and conditional upon capital funding approval through the 2022 budget process, substantially on the major terms and conditions set out in the Revised Confidential Attachment 2 of the CreateTO Board Report, and on such other or amended terms and conditions including funding and financial conditions acceptable to the Executive Director, Corporate Real Estate Management, or their designate, and in a form satisfactory to the City Solicitor. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to administer and manage the Lease including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters, including their content, to City Council for its determination and direction. 4. City Council authorize the City Manager and/or any other relevant City Official, in consultation with the Chief Financial Officer and Treasurer, to apply for and receive funding, and negotiate, enter into and execute any agreements required in respect of such funding for the Wellington Destructor project, including any amendments and extensions thereto, with the Government of Canada, the Province of Ontario and their respective agencies, and/or non-government sources, in a form satisfactory to the City Solicitor. 5. City Council authorize the public release of the Confidential Attachment 1 and the Revised Confidential Attachment 2 to the CreateTO Board Report following the execution of the Lease by the Head Lessee and the City.
GL26.10adopted
Update on the Toronto Accessibility Design Guidelines
The purpose of this report is to provide an update on the Toronto Accessibility Design Guidelines. The Toronto Accessibility Design Guidelines is a design reference document available to all sectors to conduct accessibility audits and to plan developments as the City works towards making Toronto a barrier-free community. In July 2021, Corporate Real Estate Management updated the Toronto Accessibility Design Guidelines to set City-wide technical requirements for determining accessibility upgrade requirements across City facilities and public spaces. As well, the Toronto Accessibility Design Guidelines was updated to align with current legislative requirements and best practices in the area of accessible design to remove barriers within the built environment. Corporate Real Estate Management conducted an extensive consultation process with internal and external stakeholders, including City divisions, members of the public, and individuals representing the disability community, to develop this iteration of the Toronto Accessibility Design Guidelines. Feedback from these consultations will continue to shape the Toronto Accessibility Design Guidelines as a living document, with a formal review and update of the document to be scheduled at regular intervals.
The General Government and Licensing Committee recommends that: 1. City Council adopt the updated Toronto Accessibility Design Guidelines in Attachment 3 to the report (October 5, 2021) from the Executive Director, Corporate Real Estate Management. 2. City Council direct all City Divisions to use the Toronto Accessibility Design Guidelines in Attachment 3 to the report (October 5, 2021) from the Executive Director, Corporate Real Estate Management, as the mandatory accessibility resource that guides all City owned renovations and newly constructed buildings and public spaces, and any future Toronto Accessibility Design Guidelines updated by the Executive Director of Corporate Real Estate Management.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Managements recommends that: 1. City Council adopt the updated Toronto Accessibility Design Guidelines in Attachment 3. 2. City Council direct all City Divisions to use the Toronto Accessibility Design Guidelines as the mandatory accessibility resource that guides all City owned renovations and newly constructed buildings and public spaces, and any future Toronto Accessibility Design Guidelines updated by the Executive Director of Corporate Real Estate Management Division.
GL26.11adopted
Back-to-School - Vehicle-for-Hire Driver Training
City Council on October 1 and 4, 2021, referred Motion MM36.14 to the General Government and Licensing Committee.
The General Government and Licensing Committee recommends that: 1. City Council request the Executive Director, Municipal Licensing and Standards to consider pausing the issuance of new vehicle-for-hire and private transportation company driver's licences until such time as a driver training accreditation program is established, and applicants have demonstrated completion of a driver training course to the satisfaction of the Executive Director, Municipal Licensing and Standards as per By-law 1517-2019. 2. City Council request the Executive Director, Municipal Licensing and Standards, in consultation with the City Solicitor, to include the following as part of the scheduled report back to the November 30, 2021 meeting of the General Government and Licensing Committee on the status of an accreditation program and any driver training courses required to licence new vehicle-for-hire and private transportation company drivers, including: a. a report with confidential attachment, if needed, on any legal issues that may exist with respect to the delayed implementation of the driver training program; b. the number of drivers who have been issued a licence since June 1, 2020; c. a plan for implementing the driver training program for current and new licensees; and d. changes to service levels, including number of passenger trips, drivers available, and any relevant information pertaining to licensing, reported by Vehicles-for-Hire and Private Transportation companies due to the pandemic between March 2020 to present.
Staff recommendation as filed
Councillor Kristyn Wong-Tam, seconded by Councillor Paul Ainslie, recommends that: 1. City Council request the Executive Director, Municipal Licensing and Standards to consider pausing the issuance of new vehicle-for-hire and private transportation company driver's licences until such time as a driver training accreditation program is established, and applicants have demonstrated completion of a driver training course to the satisfaction of the Executive Director, Municipal Licensing and Standards as per By-law 1517-2019. 2. City Council request the Executive Director, Municipal Licensing and Standards, in consultation with the City Solicitor, to include the following as part of the scheduled report back to the November 30, 2021 meeting of the General Government and Licensing Committee on the status of an accreditation program and any driver training courses required to licence new vehicle-for-hire and private transportation company drivers, including: a. a report with confidential attachment, if needed, on any legal issues that may exist with respect to the delayed implementation of the driver training program; b. the number of drivers who have been issued a licence since June 1, 2020; c. a plan for implementing the driver training program for current and new licensees; and d. changes to service levels, including number of passenger trips, drivers available, and any relevant information pertaining to licensing, reported by Vehicles-for-Hire and Private Transportation companies due to the pandemic between March 2020 to present.
GL26.12adopted
Tracking through Open Data Section 37 and Section 45 Community Benefits - Open 37
As explained on the City of Toronto Website - Section 37 of the Planning Act authorizes municipalities to grant increases in permitted height and/or density through the zoning by-law in exchange for community benefits. There is however no tangible mechanism in place for the public to track the delivery or arrangements. The only information available is a PDF document. Implementing the information onto the City's Open Data Portal would provide a clear path of information. Providing the public with the tools to soundly track community benefits makes sense. The Toronto Open Data Portal is the vehicle the city has chosen to utilize to provide information to residents in a tangible format for easy access. Community benefits invest in local parks, affordable housing units, cash in lieu, community projects and Toronto Community Housing upgrades and repairs and more. The Section 37 Implementation Guidelines do not address making the Community Benefits Arrangements accessible to the public in a clear open manner, providing individuals a means to track delivery of the benefit in the form prescribed in the agreement. Although the July 2021 report on Planning Act (Section 37 and Section 45) Reserve Funds Statement, 2019 provided a financial statement of the Planning Act reserve funds for the 2019 fiscal year, Its intention was not to provide residents with a means to track the details and delivery of a community benefit to their community. An example would be the City of Los Angeles' tracking system: https://affordablehousing.mejiaforcontroller.com .
The General Government and Licensing Committee recommends that: 1. City Council request the Chief Planner and Executive Director, City Planning and the Chief Financial Officer and Treasurer, in coordination with the Chief Technology Officer, to release historic, commencing from January 1, 2006, and current Section 37 and Section 45 Agreement information on the City of Toronto's Open Data portal, to be updated on quarterly basis, including: a. individual agreement details by date, location, ward, type, and amount; b. community benefit expenditures and their status; and c. balances and interest earned on all Section 37 and Section 45 reserve funds. 2. City Council request the Chief Planner and Executive Director, City Planning and the Chief Financial Officer and Treasurer, in coordination with the Chief Technology Officer, to report to the November 30, 2021 General Government and Licensing Committee meeting on a plan for providing Section 37 agreement information, including individual agreement details and status, on the City of Toronto's Open Data portal as described in Part 1 above.
Staff recommendation as filed
Councillor Paul Ainslie recommends that: 1. City Council request the Chief Planner and Executive Director, City Planning and the Chief Financial Officer and Treasurer, in coordination with the Chief Technology Officer, to release historic, commencing from January 1, 2006, and current Section 37 and Section 45 Agreement information on the City of Toronto's Open Data portal, to be updated on quarterly basis, including: a. individual agreement details by date, location, ward, type, and amount; b. community benefit expenditures and their status; and c. balances and interest earned on all Section 37 and Section 45 reserve funds. 2. City Council request the Chief Planner and Executive Director, City Planning and the Chief Financial Officer and Treasurer, in coordination with the Chief Technology Officer, to report to the November 30, 2021 General Government and Licensing Committee meeting on a plan for providing Section 37 agreement information, including individual agreement details and status, on the City of Toronto's Open Data portal as described in Recommendation 1 above.
GL26.13adopted
Municipal Licensing and Standards 311 Updates
311 Service Request numbers are provided upon the start of a complaint to track complaints. Municipal Licensing and Standards do not include Service Request numbers when providing updates on 311 files, excluding the original complaint and Service Request number. When Municipal Licensing and Standards are asked to produce the original Service Request number, their current practice is to create a new Service Request number to inquire about the original complaint and Service Request number. This practice is time-consuming, adds to the 311 Call Centre workload and delays files from being closed. The original Service Request number should always follow a complaint from its origin to closure, allowing each party to ensure a file can be closed. Having the original Service Request number is necessary. City Councillor offices receive complaints from residents where full addresses are not given, in these scenarios' intersections are being provided. When updating on the file, Municipal Licensing and Standards assigns an exact address excluding the original Service Request number given by 311 to track the complaint, not connecting the update to the original complaint. For connectivity and clarity, Municipal Licensing and Standards is being directed to include the Service Request number and original complaint when working and updating on a 311 file.
The General Government and Licensing Committee requested the Executive Director, Municipal Licensing and Standards to report to the November 30, 2021 General Government and Licensing Committee meeting on how to ensure that updates from 311 Toronto provided to the public, City Staff and Council Member Offices include the Service Request number and the original complaint.
Staff recommendation as filed
Councillor Paul Ainslie recommends that: 1. The General Government and Licensing Committee request the Executive Director, Municipal Licensing and Standards to report to the November 30, 2021 General Government and Licensing Committee meeting on how to ensure that updates from 311 Toronto provided to the public, City Staff and Council Member Offices include the Service Request number and the original complaint.