CreateTO
The full agenda, as filed
All 11 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
RA24.1adopted
Human Resources Committee Terms of Reference
The purpose of this report is to recommend terms of reference for the Human Resources Committee of the CreateTO Board of Directors.
The Board of Directors of CreateTO: 1. Adopted the Terms of Reference for the Human Resources Committee, as set out in Attachment 1 to the report (July 29, 2021) from the Chief Legal Counsel, CreateTO.
Staff recommendation as filed
The Human Resources Committee recommends that: 1. The Board of Directors of CreateTO adopt the Terms of Reference for the Human Resources Committee, as set out in Attachment 1 to the report (July 29, 2021) from the Chief Legal Counsel, CreateTO.
RA24.2amended
Staffing Matters and 2022 Staffing Budget
This report includes a snapshot of CreateTO's human resources as at the end of the second quarter of 2021, including information related to organizational structure, head count, turnover and performance. This report also outlines Management's recommendations related to new staff positions and other staffing matter requests for the 2022 Budget cycle.
The Board of Directors CreateTO: 1. Authorized the Chief Executive Officer, and the Executive Vice President and Chief Financial Officer, CreateTO to submit the human resource budget requests outlined in Confidential Attachment 1 to the report (July 29, 2021) from the Chief Executive Officer, the Executive Vice President and Chief Financial Officer, and the Director, Human Resources, CreateTO to the City as part of the City's 2022 budget process. 2. Directed the Chief Executive Officer, CreateTO, in consultation with the Deputy City Manager, Corporate Services, and Human Resources Committee members Councillor Paula Fletcher, Dennis Fotinos, and Board member Councillor Ana Bailão to hire an external consultant to undertake a comprehensive review of the development and planning functions, process and organizational structure at CreateTO, and report back to the Board with key findings and recommendations. 3. Directed the Chief Executive Officer, CreateTO to consider short term contracts, where appropriate, if FTE (full time equivalent) employees are not sustainable in the future. 4. Authorized the public release of the information in Confidential Attachment 1 to the report (July 29, 2021) from the Chief Executive Officer, the Executive Vice President and Chief Financial Officer, and the Director, Human Resources, CreateTO, once approved by City Council, and at the discretion of the Chief Executive Officer, CreateTO.
Staff recommendation as filed
The Human Resources Committee recommends that the Board of Directors CreateTO: 1. Authorize the Chief Executive Officer and the Executive Vice President and Chief Financial Officer to submit the human resource budget requests outlined in Confidential Attachment 1 to the report (July 29, 2021) from the Chief Executive Officer, the Executive Vice President and Chief Financial Officer, and the Director, Human Resources, CreateTO to the City as part of the City's 2022 budget process. 2. Direct the Interim Chief Executive Officer, CreateTO, in consultation with the Deputy City Manager, Corporate Services, and Human Resources Committee members Councillor Paula Fletcher and Dennis Fotinos to hire an external consultant to undertake a comprehensive review of the development and planning functions, process and organizational structure at CreateTO, and report back to the Board with key findings and recommendations. 3. Direct the Chief Executive Officer to consider short term contracts, where appropriate, if FTE (full time equivalent) employees are not sustainable in the future. 4. Authorize the public release of the information in Confidential Attachment 1 to the report (July 29, 2021) from the Chief Executive Officer, the Executive Vice President and Chief Financial Officer, and the Director, Human Resources, CreateTO, once approved by City Council, and at the discretion of the Chief Executive Officer, CreateTO.
RA24.3adopted
Second Quarter Financial Results
For the six months ending June 30, 2021, CreateTO gross expenditures are $0.71 million favourable compared to budget. Annual expenditures are expected to be in line with the approved budget of $14.6 million gross, $0 net.
The Board of Directors of CreateTO: 1. Received the report (August 24, 2021) from the Chief Financial Officer, CreateTO for information.
Staff recommendation as filed
The Chief Financial Officer recommends that: 1. The Board of Directors of CreateTO receive this report for information.
RA24.4adopted
CreateTO 2022 Operating Budget
As part of the 2022 Budget process management has prepared its operating budget request for review and approval by the Board of Directors.
The Board of Directors of CreateTO: 1. Approved CreateTO's 2022 Operating Budget of $16.33 million gross, and $0 net, and directed the Chief Financial Officer, CreateTO to submit the budget to the City of Toronto as part of the 2022 budget process.
Staff recommendation as filed
The Chief Financial Officer, CreateTO recommends that: 1. The Board of Directors of CreateTO approve CreateTO's 2022 Operating Budget of $16.33 million gross, and $0 net and direct the Chief Financial Officer to submit the budget to the City of Toronto as part of the 2022 budget process.
RA24.5adopted
Action Items and New Matters Referred by City Council
The report provides an update on action items arising out of prior meeting of the CreateTO Board of Directors. This report also provides summary information regarding matters that City Council has, since the prior meeting of the Board, directed CreateTO to become involved in.
The Board of Directors of CreateTO: 1. Received the report (August 30, 2021) from the Chief Legal Counsel and Corporate Secretary, CreateTO for information.
Staff recommendation as filed
The Chief Legal Counsel and Corporate Secretary recommends that: 1. The Board of Directors of CreateTO receive this report for information.
RA24.6received
City-wide Real Estate - Next Phase of Implementation
A presentation will be given to the Board of Directors of CreateTO on the next phase of implementation of the City-wide Real Estate Model and content of the staff report on the same topic that will be going to Executive Committee and City Council in June 2021.
The Board of Directors of CreateTO received the item for information.
RA24.7adopted
On January 30, 2019, City Council approved a signature affordable housing program, the "Housing Now Initiative," to leverage City-owned land for the purpose of creating new, mixed-use, mixed-income communities near transit. Through the Initiative, 11 properties were initially identified for development, with the potential to create a total of 10,000 new residential units. On May 28, 2020, Council approved the addition of six more sites to the Housing Now Initiative with the potential to create 1,455 to 1,700 additional residential units. The Housing Now Initiative is coordinated through a Steering Committee composed of senior staff from the Housing Secretariat, City Planning and CreateTO. The purpose of this report is to provide the CreateTO Board of Directors with a broad status update on the progress made to-date on activating the 17 properties.
The Board of Directors of CreateTO: 1. Received the report (August 27, 2021) from the Vice President, Development, CreateTO for information.
Staff recommendation as filed
The Vice President, Development recommends that: 1. The Board of Directors of CreateTO receive this report for information.
RA24.8amended
Housing Now Financial Portfolio Review
On January 30, 2019, City Council approved a signature affordable housing program, the "Housing Now Initiative," to leverage City-owned land for the purpose of creating new, mixed-use, mixed-income communities near transit. Through the Initiative, 11 properties were initially identified for development, with the potential to create a total of 10,000 new residential units. On May 28, 2020, Council approved the addition of six more sites to the Housing Now Initiative with the potential to create 1,455 to 1,700 additional residential units. The Housing Now Initiative is coordinated through a Steering Committee composed of senior staff from the Housing Secretariat, City Planning and CreateTO. The purpose of this report is to provide the CreateTO Board of Directors with a broad status update on the financial status of the portfolio.
The Board of Directors of CreateTO: 1. Authorized the public release of the confidential information contained in Confidential Attachment 1, and Revised Confidential Attachment 1 to the report (April 27, 2021) from the Vice President, Development, CreateTO following completion of execution of the Housing Now Initiative, and at the discretion of the Chief Executive Officer.
Staff recommendation as filed
The Vice President, Development, CreateTO recommends that: 1. The Board of Directors of CreateTO authorize the public release of the confidential information contained in Confidential Attachment following completion of execution of the Housing Now Initiative, and at the discretion of the Chief Executive Officer.
RA24.9amended
City-Building Activities - Toronto Parking Authority Parking Facilities
On May 12, 2021, the Toronto Parking Authority (TPA) Board reviewed a report from the President, TPA entitled "City Building Activity Update", which was developed in consultation with CreateTO staff. This report began a process by which the staff of the TPA will be updating their Board of Directors on a quarterly basis with the status of various TPA facilities that have been identified for city building opportunities and initiatives or which are otherwise being redeveloped through joint venture projects. To ensure both the boards of the TPA and CreateTO are provided ongoing information on these opportunities and initiatives, CreateTO staff will be providing a similar update to its Board moving forward. This report provides the CreateTO Board with its first comprehensive update on all ongoing city-building activity affecting TPA operated parking facilities, or other City-owned properties currently under the operational management of the TPA. CreateTO is working with the TPA to both advance the mandate of CreateTO and to assist the TPA with their organizational evolution through adapting and updating their business operations as directed through the City-wide Real Estate program. As part of this effort, CreateTO and the TPA have been collaborating with the City's Housing Secretariat, the TTC and other City partners (City Planning, Legal Services, etc.) to unlock underutilized parking facilities, to identify potential parking replacement opportunities, and to ensure the TPA can still deliver on their mandate to provide conveniently located and competitively priced off-street and on-street public parking in a financially sustainable manner. Transportation Services is leading the development of a City-wide Parking Strategy, in collaboration with City Planning, CreateTO, the TPA, and other partner Divisions and Agencies. The City-wide Parking Strategy will guide the future use of, and investment in, public parking facilities. The TPA operates parking facilities on land that they historically purchased, or through "Parking Management Agreements" with City divisions, agencies and corporations (DACs) or with third parties, as well as through an existing on-street network. In addition to the provision of parking services, a growing portion of TPA parking facilities are integrated with traditional and electric Bike Share Toronto stations as well as with Electric Vehicle charging stations. These new city-building opportunities are summarized in the confidential appendix to this report. The re-purposing of existing TPA operated parking facilities will lead to the creation of new market and affordable housing units, and new civic uses such as community and cultural space, while maintaining a supply of public parking either within a redevelopment or on nearby public streets where necessary and possible. The opportunities outlined in this report and its appendix demonstrate how CreateTO, in collaboration with its City partners, is able to not only deliver on its city-building mandate, but at the same time advance a specific program interest, in this case, that of the TPA.
The Board of Directors of CreateTO: 1. Requested the Vice President, Portfolio Execution, CreateTO to report to the next meeting of the Board to provide updated information on the Status of Projects Involving Toronto Parking Authority Operated Parking Facilities, as set out in Confidential Attachment 1 to the report (August 27, 2021) from the Vice President, Portfolio Execution, CreateTO, based on the questions and comments from Board members. 2. Directed that Confidential Attachment 1 to the report (August 27, 2021) from the Vice President, Portfolio Execution, CreateTO remain confidential in its entirety, as it deals with proposed or pending acquisition(s) or disposition(s) of land by the City of Toronto.
Staff recommendation as filed
The Vice President, Portfolio Execution, CreateTO recommends that: 1. The Board of Directors, CreateTO direct that Confidential Attachment 1 remain confidential in its entirety, as it deals with proposed or pending acquisition(s) or disposition(s) of land by the City of Toronto.
RA24.10amended
The Wellington Destructor - 677 Wellington Street West
The purpose of this report is to seek comments from the Board of CreateTO on the proposed commercial terms of a long term ground lease for the Wellington Destructor property located at 677 Wellington Street West, as outlined in Confidential Attachment 2, to ensure that the terms, beyond those contained in the City's Request for Proposal and the proponent's proposal, are commercially reasonable and reflect the requirements of the Wellington Destructor Head Lessee Request for Proposal, issued by Corporate Real Estate Management. At its meeting on April 24, 25, 26 and 27, 2018, City Council authorized the Deputy City Manager, Internal Corporate Services to develop and undertake a call process to seek and secure a Head Lessee for the long-term lease of the Wellington Destructor and to report back on the call process with final recommendations. The report also outlined a process for Real Estate Services (now Corporate Real Estate Management) to engage with CreateTO in the determination of commercial terms related to the proposed head lease agreement and ongoing property management of the building prior to reporting back to Council. Corporate Real Estate Management (CREM) has completed the two-stage call process and proposals were evaluated by an inter-divisional and inter-agency evaluation team including CreateTO. Confidential Attachment 1 to this report outlines the process undertaken by CREM to seek and select a Head Lessee, as well as provides details on the Head Lessee proponent selected. CreateTO has subsequently negotiated the major terms of the head lease agreement to limit risks to the City, as Landlord, and to maximize the obligations of the Head Lessee, as Tenant. The Wellington Destructor is a 3,700 square metre, purpose-built garbage incinerator that was constructed in 1925 and remained in active use until the incineration of solid waste was halted in the mid-1970s. The building was adapted to be used as a transfer station until 1986, at which time it was decommissioned. The building has been vacant since. In 2013, the Wellington Destructor property was transferred to the Real Estate Services Division, at which time, the building was deemed to be unsafe due to extensive structural repairs required and health and safety concerns. Work was undertaken in 2016 to secure and mothball the site to protect the building until such time as permanent and appropriate uses have been determined. The Destructor site presents an opportunity for the adaptive reuse of an existing City-owned heritage building as a cultural and community hub, with employment and commercial uses that could generate new income, as well as complement and support the existing and proposed employment uses of the surrounding area. The Board of Directors of CreateTO is requested to review and recommend the negotiated term sheet between the City of Toronto and the recommended Head Lessee proponent, in anticipation that City staff will bring forward a report to General Government and Licensing Committee and City Council in October and November 2021 to approve the City the staff-administered Wellington Destructor Head Lessee call process and selected proponent.
The Board of Directors of CreateTO: 1. Recommends that City Council approve the negotiated term sheet between the City of Toronto and the recommended Head Lessee proponent (named in Confidential Attachment 1) for a long term ground lease of 677 Wellington Street West, as outlined in revised Confidential Attachment 2 to the report (August 30, 2021) from the Chief Executive Officer, CreateTO, subject to the necessary City of Toronto approvals and on terms and conditions acceptable to the City Solicitor. 2. Directed that Confidential Attachments 1 and Revised Confidential Attachment 2 to the report (August 30, 2021) from the Chief Executive Officer, CreateTO be made public, once negotiations are complete and at the discretion of the Chief Executive Officer. 3. Directed the Board Secretary to transmit the Board's decision to City Council for consideration when the City staff report is submitted.
Staff recommendation as filed
The Chief Executive Officer recommends that the Board of Directors of CreateTO: 1. Recommend that City Council approve the negotiated term sheet between the City of Toronto and the recommended Head Lessee proponent (named in Confidential Attachment 1) for a long term ground lease of 677 Wellington Street West, as outlined in Confidential Attachment 2, subject to the necessary City of Toronto approvals and on terms and conditions acceptable to the City Solicitor. 2. Direct that Confidential Attachments 1 and 2 to this report be made public, once negotiations are complete and at the discretion of the Chief Executive Officer. 3. Direct the Board Secretary to transmit the Board's decision to City Council for consideration when the City staff report is submitted.
RA24.11received
Update on the Position of Chief Executive Officer, CreateTO
Further to the decisions of the Board of Directors of CreateTO at its meetings on October 9, 2020 [Item RA17.7] and on May 11, 2021 [Item RA22.4] regarding the position of Chief Executive Officer, the Chair will provide an update on the recruitment process for Chief Executive Officer, CreateTO.
The Board of Directors of CreateTO received the item for information.