Request to Amend Purchase Order Number 6041647 with Kronos Canadian Systems Inc. ("Kronos") for the Procurement of Kronos Software Licenses

On June 18, 2019, City Council approved TPS' Multi-Year Staffing and Systems Plan. This plan outlined the need for an additional 28 paramedic staff in 2019, as well as 346 additional frontline and support staff from 2020 to 2024. The purpose of this report is to seek authority to amend and increase Purchase Order Number 6041647 with Kronos Canadian Systems Inc. ("Kronos") by the amount of $173,770.67 net of HST recoveries, increasing the total contract amount from $4,082,183.79 to $4,256,954.46 net of HST recoveries, as it relates to: 1. Toronto Paramedic Services (TPS) usage of 220 licenses since 2017, which were lent by the vendor. These licenses need to be purchased for a total cost of $61,678.97 net of HST recoveries. Support and maintenance is included in the cost of these licenses. 2. TPS is planning to acquire an additional 300 licenses to account for current and future staffing growth which is required for 2019, 2020, and 2021. This is to provide the necessary scheduling tools to manage their increased resource capacity. The cost of these licenses is $84,107.69 net of HST recoveries based on the negotiated cost as part of the original Request for Proposal (RFP) Number 3405-14-3057 for the Time, Attendance and Scheduling System and SAP HCM Modernization and Cross Application Timesheet (CATS) Implementation Project, which indicates that orders of more than 200 employees will be licensed at the price of $275.51 (unit price net of all taxes) per employee. 3. TPS is expecting to acquire an additional 10 clock terminals which will be installed at different stations. The cost for each terminal is $2,750 (unit price net of all taxes) for a total of $27,984 net of HST recoveries.

by $170,765.20 net of all taxes ($173,770.67 net of Harmonized Sales Tax recoveries), revising the total contract amount from $4,011,579.98 net of all taxes ($4,082,183.79 net of Harmonized Sales Tax recoveries) to $4,182,345.18 net of all taxes ($4,255,954.46 net of Harmonized Sales Tax recoveries).