General Government and Licensing Committee
The full agenda, as filed
All 15 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GL10.1received
Court Services Division Overview
The Director, Court Services, will give a presentation on Court Services Division Overview.
The General Government and Licensing Committee: 1. Received the item for information.
GL10.2deferred
Automated Income Verification for Property Tax, Water, and Solid Waste Relief Programs
This report seeks City Council's authority to allow the City to enter into a Memorandum of Understanding with the Canada Revenue Agency to obtain information from the Canada Revenue Agency to verify income and related information for the purposes of determining eligibility of applicants to various City programs, beginning with the City's Property Tax, Water, and Solid Waste Relief Programs. This report also seeks City Council's authority to make the necessary amendments to the City of Toronto Municipal Code Chapters 767, 844, and 849 that will allow for the indirect collection and use of personal information, including Social Insurance Numbers, and any other such information that may be required by the Canada Revenue Agency, pursuant to the Memorandum of Understanding between the City and the Canada Revenue Agency, for the purposes of determining eligibility under the City's programs.
The General Government and Licensing Committee: 1. Deferred consideration of the item until its meeting on January 6, 2020, with a request that the Controller consult with stakeholders on the recommendations.
Staff recommendation as filed
The Controller recommends that: 1. City Council authorize the Chief Financial Officer and Treasurer to enter into a Memorandum of Understanding with the Canada Revenue Agency to indirectly collect information from the Canada Revenue Agency to verify income and related information of applicants to City programs for the purposes of determining eligibility for City programs for which income verification is a requirement for eligibility, beginning with the City's Property Tax, Water, and Solid Waste Relief Programs and adding additional City programs over time. 2. City Council authorize that the necessary amendments be made to the City of Toronto Municipal Code Chapter 767 (Taxation, Property Tax), Chapter 844 (Waste Collection, Residential Properties), and Chapter 849 (Water and Sewage Services and Utility Bill) to allow for the indirect collection, and use of income information received, from the Canada Revenue Agency as well as the collection of any additional personal information from applicants that is required by the Canada Revenue Agency for the evaluation of eligibility for the tax cancellation and deferral and water and solid waste rebate programs for low-income seniors and disabled persons. 3. City Council authorize the Chief Financial Officer and Treasurer, in consultation with the City Clerk, the Chief Information Officer, and the City Solicitor, to examine the relevant legislation and City By-laws in respect of future City programs and to allow these programs to be added to the Memorandum of Understanding with the Canada Revenue Agency with respect to the indirect collection and use of personal information such as Social Insurance Numbers and related information for the purposes of automated income verification, with a view to determining whether this indirect collection of information is permitted and to report back to City Council to seek any further authority in respect of such programs, as may be required.
GL10.3adopted
This report seeks City Council's authority for the adoption of the necessary By-law to designate a portion of the property owned by the City of Toronto and leased to Ireland Park Foundation as a Municipal Capital Facility and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility Agreement authorized by the By-law will provide an exemption for approximately 7,420 square feet at 5 Eireann Quay which is leased to Ireland Park Foundation.
The General Government and Licensing Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Ireland Park Foundation, with whom the City of Toronto has a lease for the property known as 5 Eireann Quay, for approximately 7,420 square feet of space (the "Leased Premises") owned by the City of Toronto, with respect to a facility used for cultural purposes; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council pass a resolution that the Municipal Capital Facility referenced in Recommendation 1 is for the purposes of the City of Toronto and is for public use. 3. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Ireland Park Foundation, with whom the City of Toronto has a lease, for the property known as 5 Eireann Quay, for approximately 7,420 square feet of space (the "Leased Premises") owned by the City of Toronto, with respect to a facility used for cultural purposes; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council pass a resolution that the Municipal Capital Facility referenced in Recommendation 1 is for the purposes of the City of Toronto and is for public use. 3. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL10.4adopted
Request to Write-Off an Intercompany Receivable from TO Live
This report outlines the history of a $3.695 million payable from TO Live to the City of Toronto (City), along with support for a recommendation to Toronto City Council (Council) to write off this balance in 2019. The receivable and corresponding payable has been in the general ledger for the City of Toronto and the Toronto Centre for the Arts (TCA), formally the North York Performing Arts Centre Corporation (NYPACC), since 2007. The $3.695 million balance consists of expenditures made on TCA's behalf between the years 2000 and 2004, which include operating and capital expenditures, and 2005 and 2006 theatre operating surpluses. The payable to the City was audited and reported in the TCA annual financial statements since that date and was confirmed and eliminated upon consolidation of the TCA financial results in the City's audited, consolidated, financial statements. During the 2018 amalgamation of the City's three theatre organizations into TO Live, information about the outstanding balance was sought by TO Live's new management and Board, who requested that the City review possible accounting options. Given the age of the receivable/payable and the lack of supporting documents, City Council is being requested to write off this balance in 2019.
The General Government and Licensing Committee recommends that: 1. City Council write off the $3.695 million balance receivable from TO Live in the 2019 fiscal year.
Staff recommendation as filed
The Chief Financial Officer and Treasurer and the Controller recommend that: 1. City Council write-off the $3.695 million balance receivable from TO Live in the 2019 fiscal year.
GL10.5adopted
Licence Extension and Amending Agreement for Air Monitoring Station at Metro Hall, 55 John Street
The purpose of this report is to obtain authority from City Council to enter into a Licence Extension and Amending Agreement for nominal consideration with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Government and Consumer Services, for the continued operation of an air monitoring station located on 2 metres by 2.5 metres of land at Metro Hall (55 John Street). The Licence Extension and Amending Agreement is necessary for the air monitoring station to continue to measure air quality contaminants that are major components of traffic-related air pollution, identified by the City of Toronto as a priority for air quality improvement initiatives.
The General Government and Licensing Committee recommends that: 1. City Council grant authority to enter into a Licence Extension and Amending Agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Government and Consumer Services, substantially on the terms and conditions in Appendix A to the report (November 18, 2019) from the Executive Director, Corporate Real Estate Management, with such revisions thereto and such other terms acceptable to the Executive Director, Corporate Real Estate Management, or their designate from time to time, and in a form acceptable to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to administer and manage the Licence Extension and Amending Agreement referenced in Recommendation 1, including the provision of any consents, amendments, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management, may, at any time, refer consideration of such matters to City Council for its determination and direction. 3. City Council individually authorize each of the Executive Director, Corporate Real Estate Management, and the Director, Real Estate Services, to execute the Licence Extension and Amending Agreement referenced in Recommendation 1 and any related documents on behalf of the City of Toronto.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council grant authority to enter into a Licence Extension and Amending Agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Government and Consumer Services, substantially on the terms and conditions in Appendix A to this report, with such revisions thereto and such other terms acceptable to the Executive Director, Corporate Real Estate Management, or their designate from time to time, and in a form acceptable to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to administer and manage the Licence Extension and Amending Agreement referenced in Recommendation 1, including the provision of any consents, amendments, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management, may, at any time, refer consideration of such matters to City Council for its determination and direction. 3. City Council individually authorize each of the Executive Director, Corporate Real Estate Management, and the Director, Real Estate Services, to execute the Licence Extension and Amending Agreement referenced in Recommendation 1 and any related documents on behalf of the City of Toronto.
GL10.6adopted
City Hall Council Chamber Modernization Options
The purpose of this report is to provide information about modernization options for the City Hall Council Chamber requested by the General Government and Licensing Committee at its October meeting. There is a unique opportunity to address a number of issues with the Council Chamber, including achieving compliance with the Accessibility for Ontarians with Disabilities Act prior to the January 1, 2025 deadline, enhance security and life safety requirements, update of Chamber technologies, and meeting the needs of the Members of Council. A Council Chamber project can be rolled out in phases to minimize disturbance to activities in the Chamber. During the construction phase, City Council would need to meet in an alternate location, as the Chamber would be closed. A contingency plan for off-site meetings is maintained by the City Clerk.
The General Government and Licensing Committee recommends that: 1. City Council direct the Executive Director, Corporate Real Estate Management, and the City Clerk to undertake a feasibility study for the modernization of the City Hall Council Chamber. 2. City Council direct the Executive Director, Corporate Real Estate Management, and the City Clerk, in consultation with the Chief Technology Officer, to report to the Budget Committee during the 2021 Budget process on the capital funding required in 2021 and future years for a detailed design and construction of the City Hall Council Chamber modernization to address accessibility, security, technology, and current needs of the Members of Council.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the City Clerk recommend that: 1. City Council direct the Executive Director, Corporate Real Estate Management, and the City Clerk to undertake a feasibility study for the modernization of the City Hall Council Chamber. 2. City Council direct the Executive Director, Corporate Real Estate Management, and the City Clerk, in consultation with the Chief Technology Officer, to report to the Budget Committee during the 2021 Budget process on the capital funding required in 2021 and future years for a detailed design and construction of the City Hall Council Chamber modernization to address accessibility, security, technology, and current needs of the Members of Council.
GL10.7adopted
The purpose of this report is to obtain City Council authority to enter into a Community Space Tenancy lease with For Youth Initiative in Toronto for approximately 3,632 square feet of City of Toronto-owned space located at 1652 Keele Street and to have the premises designated as a Municipal Capital Facility.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto to enter into a Community Space Tenancy Lease (the "Lease") with For Youth Initiative in Toronto, pursuant to the Community Space Tenancy Policy, at the 1652 Keele Street Community Hub, located at 1652 Keele Street, for a five-year term, with an option to renew for another five years, substantially on the terms and conditions in Appendix A to the report (November 14, 2019) from the Executive Director, Social Development, Finance and Administration, and the Executive Director, Corporate Real Estate Management, hereto and on such other terms and conditions acceptable to the Deputy City Manager, Corporate Services, and in a form acceptable to the City Solicitor. 2. City Council individually authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, or their designate, to execute the Lease referenced in Recommendation 1 and any related documents on behalf of the City of Toronto, as required. 3. City Council authorize the Deputy City Manager, Corporate Services, or their designate, to administer and manage the Lease referenced in Recommendation 1, including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Deputy City Manager, Corporate Services, may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with For Youth Initiative in Toronto for the property known as 1652 Keele Street, with respect to approximately 3,632 square feet of community space (the "Leased Premises"), for the purposes of providing a Municipal Capital Facility related to the provision of social and health services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the Lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 5. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Executive Director, Social Development, Finance and Administration, and the Executive Director, Corporate Real Estate Management recommend that: 1. City Council authorize the City of Toronto to enter into a Community Space Tenancy Lease (the "Lease") with For Youth Initiative in Toronto, pursuant to the Community Space Tenancy Policy, at the 1652 Keele Street Community Hub, located at 1652 Keele Street, for a five-year term, with an option to renew for another five years, substantially on the terms and conditions in Appendix A hereto and on such other terms and conditions acceptable to the Deputy City Manager, Corporate Services, and in a form acceptable to the City Solicitor. 2. City Council individually authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, or their designate, to execute the Lease and any related documents on behalf of the City of Toronto, as required. 3. City Council authorize the Deputy City Manager, Corporate Services, or their designate, to administer and manage the Lease, including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Deputy City Manager, Corporate Services, may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with For Youth Initiative in Toronto for the property known as 1652 Keele Street, with respect to approximately 3,632 square feet of community space (the "Leased Premises"), for the purposes of providing a Municipal Capital Facility related to the provision of social and health services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the Lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 5. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL10.8amended
Authority for Toronto Water Capital Construction Projects Pertaining to Real Property Interests
Toronto Water has over 16,600 kilometers of linear underground infrastructure, the majority of which is old and requires replacement and rehabilitation. Toronto Water has allocated over $5.5 billion in their 10 Year Capital Plan to replace, rehabilitate, and add linear underground infrastructure located across the City. To facilitate timely construction of critical Toronto Water capital projects, including the State of Good Repair projects, staff recommend that City Council authorize Toronto Water and Engineering and Construction Services, working with Corporate Real Estate Management, to approve the confidential instructions set out in Confidential Attachment 1. Staff further recommend that City Council amend the current delegated authority for real estate transactions to permit transactions involving this approach to proceed, where applicable.
The General Government and Licensing Committee recommends that: 1. City Council authorize the General Manager, Toronto Water, and/or the Chief Engineer and Executive Director, Engineering and Construction Services, in consultation with the Executive Director, Corporate Real Estate Management, to approve the payment of compensation for the purpose of securing property rights to implement a project funded by Toronto Water, provided that: a. such compensation is paid pursuant to an agreement otherwise authorized and executed in accordance with Item EX27.12, City-Wide Real Estate - Delegated Authorities Framework and Transition Plan, as amended or codified; and b. such authority is exercised in accordance with the confidential instructions contained in Confidential Attachment 1 to the report (November 29, 2019) from the Executive Director, Corporate Real Estate Management, and the General Manager, Toronto Water. 2. City Council amend the existing delegated approval and signing authorities adopted by City Council on October 2, 3, and 4, 2017 in Item EX27.12, City-Wide Real Estate - Delegated Authorities Framework and Transition Plan, as follows: a. repeal and replace the existing General Conditions (E) and (F) with the following General Conditions: (E) Property interests are to be based on appraised market value and no interest shall be granted for an amount less than the appraised market value, nor additional compensation paid, unless specifically authorized by City Council. (F) Authority to approve any transaction is subject to statutory anti-bonusing provisions. 3. City Council direct that the confidential information contained in Confidential Attachment 1 to the report (November 29, 2019) from the Executive Director, Corporate Real Estate Management, and the General Manager, Toronto Water, remain confidential in its entirety, as it pertains to an approach to be applied to negotiations to be carried on by, or on behalf of, the City of Toronto. 4. City Council authorize the City Solicitor, in consultation with the City Clerk, to introduce the necessary Bill in Council to amend the City of Toronto Municipal Code to include the delegated authorities of staff in Real Estate Matters, as approved by City Council, and as amended from time to time.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the General Manager, Toronto Water, recommend that: 1. City Council authorize the General Manager, Toronto Water, and/or the Chief Engineer and Executive Director, Engineering and Construction Services, in consultation with Executive Director, Corporate Real Estate Management, to approve the payment of compensation for the purpose of securing property rights to implement a project funded by Toronto Water, provided that: a. such compensation is paid pursuant to an agreement otherwise authorized and executed in accordance with EX27.12, City-Wide Real Estate - Delegated Authorities Framework and Transition Plan, as amended or codified; and b. such authority is exercised in accordance with the confidential instructions contained in Confidential Attachment 1. 2. City Council amend the existing delegated approval and signing authorities adopted by City Council on October 2, 3, and 4, 2017 in Item EX27.12, as follows: a. repeal and replace the existing General Conditions (E) and (F) with the following General Conditions: (E) Property interests are to be based on appraised market value and no interest shall be granted for an amount less than the appraised market value, nor additional compensation paid, unless specifically authorized by City Council. (F) Authority to approve any transaction is subject to statutory anti-bonusing provisions. 3. City Council direct that the confidential information in Confidential Attachment 1 remain confidential in its entirety, as it pertains to an approach to be applied to negotiations to be carried on by, or on behalf of, the City of Toronto.
GL10.9adopted
The City of Toronto technology strategy enables continuous evolution of secure digital technology tools. A key aspect entails ensuring staff are provided with modernized Microsoft Office tools for email, word processing, spreadsheet, and PowerPoint functionality to improve business operations, collaboration, and productivity. As the City of Toronto conducts necessary due diligence as part of the technology roadmap to cloud technologies. The City of Toronto leverages the Province of Ontario's contractual agreement with Microsoft thereby achieving the best available pricing from Microsoft. There is a need to extend the Microsoft Purchase Order and a corresponding increase in the dollar amount to maintain the City of Toronto investment and continue receiving the best available pricing from Microsoft. In December 2016, City Council granted staff the authority to utilize the Province of Ontario Agreement for three years ending in December 2019. The agreement supports the implementation of two projects (Microsoft Office 365 Pilot Assessment and Segregation of the Accountability Officers using Microsoft cloud technology). The purpose of this report is to seek authority to amend Purchase Order Number 6047456 with Microsoft Canada to extend the term for a period of two years from January 1, 2020 to December 31, 2021. Authority is also sought for an additional $920,488 net of Harmonized Sales Tax. This increases the total contract value from $338,291 to $1,258,779 net of Harmonized Sales Tax. These funds are needed for the supply of Microsoft cloud technology tools for the City's cloud digital pilot projects. It is also needed to acquire Microsoft Windows on premise security technology under the Province's Microsoft Enterprise Agreement. Leveraging the Province of Ontario's Microsoft Master Business Agreement (#U8364444) provides the City with the best possible pricing for Microsoft Licenses. Pricing and the terms and conditions of the Province of Ontario's Enterprise Agreement are more favourable than the standard agreements. City Council approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code Chapter 71, Financial Control, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Chief Technology Officer to negotiate and enter into an amending agreement with Microsoft Canada Inc. on the following terms: a. extend the term of the agreement for a two-year period from January 1, 2020 to December 31, 2021; b. increase the scope of work to purchase an Extended Security Update for the City's Windows 2008 servers; and c. increase the total amount of the agreement by $920,488 net of Harmonized Sales Tax ($936,689 net of Harmonized Sales Tax recoveries), revising the existing contract value from $338,291 net of Harmonized Sales Tax to $1,258,779 net of Harmonized Sales Tax ($1,280,934 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Chief Technology Officer and the Chief Purchasing Officer recommend that: 1. City Council authorize the Chief Technology Officer to negotiate and enter into an amending agreement with Microsoft Canada Inc. on the following terms: a. extend the term of the agreement for a two-year period from January 1, 2020 to December 31, 2021; b. increase the scope of work to purchase extended security update for the City's Windows 2008 servers; and c. increase the total amount of the agreement by $920,488 net of Harmonized Sales Tax ($936,689 net of Harmonized Sales Tax recoveries), revising the existing contract value from $338,291 net of Harmonized Sales Tax to $1,258,779 net of Harmonized Sales Tax ($1,280,934 net of Harmonized Sales Tax recoveries).
GL10.10adopted
The City of Toronto technology strategy enables continuous availability of technology tools. A key aspect entails ensuring staff are provided with Microsoft Office tools for email, word processing, spreadsheet, and PowerPoint functionality utilized for business operations, collaboration, and productivity. The City of Toronto leverages the Province of Ontario's contractual agreement with Microsoft through a Vendor of Record reseller organization (Softchoice). To maintain the business investment and continuity of the best available pricing from Microsoft, staff are requesting authority to amend Blanket Contract Number 47020547 with Softchoice. The amendment extends the term for a period of nine months from December 31, 2019 to September 30, 2020. It also increases the contract amount by $2,922,234 net of Harmonized Sales Tax ($2,973,666 net of Harmonized Sales Tax recoveries), increasing the total contract value from $5,277,746 to $8,199,980 net of Harmonized Sales Tax. In December 2016, City Council granted staff the authority to leverage the Provincial Agreement with Microsoft, resulting in a City Blanket Contract with Softchoice. This authority will expire in December 2019 but the Provincial Agreement expires in September 2020. To continue receiving the Provincial maximum Microsoft maximum discount pricing, the City needs to extend the Blanket Contract to expire at the same period as the Provincial Agreement. City Council approval is required in accordance with the City of Toronto Municipal Code Chapter 195, Purchasing By-law. The Code outlines where the current non-competitive procurement request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment limit under Article 7, Section 195-7.3D of the Purchasing By-law. The Code also outlines where procurement request exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority. This is as per the City of Toronto Municipal Code Chapter 71, Financial Control By-law, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to: a. extend the term of existing Blanket Contract Number 47020547 with Softchoice LP for the supply of Microsoft Select Plus licenses, as required on a pay-as-you-go basis, for a period of nine months from December 31, 2019 to September 30, 2020, to align with the term of the Province of Ontario's Microsoft Select Plus Agreement which expires on September 30, 2020; and b. increase the contract amount by $2,922,234 net of Harmonized Sales Tax ($2,973,666 net of Harmonized Sales Tax recoveries), revising the total contract amount from $5,277,746 ($5,370,634 net of Harmonized Sales Tax recoveries) to $8,199,980 net of Harmonized Sales Tax ($8,344,300 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Chief Technology Officer and the Chief Purchasing Officer recommend that: 1. City Council, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to: a. extend the term of existing Blanket Contract Number 47020547 with Softchoice LP for the supply of Microsoft Select Plus licenses, as required on a pay-as-you-go basis, for a period of nine months from December 31, 2019 to September 30, 2020, to align with the term of the Province of Ontario's Microsoft Select Plus Agreement which expires on September 30, 2020; and b. increase the contract amount by $2,922,234 net of Harmonized Sales Tax ($2,973,666 net of Harmonized Sales Tax recoveries), revising the total contract amount from $5,277,746 ($5,370,634 net of Harmonized Sales Tax recoveries) to $8,199,980 net of Harmonized Sales Tax ($8,344,300 net of Harmonized Sales Tax recoveries).
GL10.11adopted
In 2016, in order to meet both Toronto Paramedic Services' (TPS) staff growth and the need for employee remote system access, 400 additional Time Keeping (Kronos) software licences were procured. Commencing in 2017 and after a 2018 Go-live, Kronos loaned the City of Toronto an additional 220 software licenses to meet the growth of part-time staffing. The City also committed to formally acquiring these loaned licences by early first quarter of 2019. On June 18, 2019, City Council approved TPS' Multi-Year Staffing and Systems Plan. This plan outlined the need for an additional 28 paramedic staff in 2019, as well as 346 additional frontline and support staff from 2020 to 2024. The purpose of this report is to seek authority to amend and increase Purchase Order Number 6041647 with Kronos Canadian Systems Inc. ("Kronos") by the amount of $173,770.67 net of HST recoveries, increasing the total contract amount from $4,082,183.79 to $4,256,954.46 net of HST recoveries, as it relates to: 1. Toronto Paramedic Services (TPS) usage of 220 licenses since 2017, which were lent by the vendor. These licenses need to be purchased for a total cost of $61,678.97 net of HST recoveries. Support and maintenance is included in the cost of these licenses. 2. TPS is planning to acquire an additional 300 licenses to account for current and future staffing growth which is required for 2019, 2020, and 2021. This is to provide the necessary scheduling tools to manage their increased resource capacity. The cost of these licenses is $84,107.69 net of HST recoveries based on the negotiated cost as part of the original Request for Proposal (RFP) Number 3405-14-3057 for the Time, Attendance and Scheduling System and SAP HCM Modernization and Cross Application Timesheet (CATS) Implementation Project, which indicates that orders of more than 200 employees will be licensed at the price of $275.51 (unit price net of all taxes) per employee. 3. TPS is expecting to acquire an additional 10 clock terminals which will be installed at different stations. The cost for each terminal is $2,750 (unit price net of all taxes) for a total of $27,984 net of HST recoveries.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to enter into an amending agreement and amend Purchasing Order Number 6041647 with Kronos Canadian Systems Inc. ("Kronos") to increase the contract amount by $170,765.20 net of all taxes ($173,770.67 net of Harmonized Sales Tax recoveries), revising the total contract amount from $4,011,579.98 net of all taxes ($4,082,183.79 net of Harmonized Sales Tax recoveries) to $4,182,345.18 net of all taxes ($4,255,954.46 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Chief Technology Officer, the Controller, and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), grant authority to enter into an amending agreement and amend Purchasing Order Number 6041647 with Kronos Canadian Systems Inc. ("Kronos") to increase the contract amount by $170,765.20 net of all taxes ($173,770.67 net of Harmonized Sales Tax recoveries), revising the total contract amount from $4,011,579.98 net of all taxes ($4,082,183.79 net of Harmonized Sales Tax recoveries) to $4,182,345.18 net of all taxes ($4,255,954.46 net of Harmonized Sales Tax recoveries).
GL10.12adopted
The purpose of this report is to request authority to amend Purchase Order Number 6044165 to Torcom Construction Inc. as a result of Tender Number 265-2016 for the construction of the new gym addition building at Birchmount Community Centre. The total Purchase Order Amendment being requested is for an additional amount of $65,851, net of all applicable taxes and charges ($67,010 net of HST recoveries). The requested amount is required to pay for construction work related to additional unforeseen utilities interferences encountered during the construction and addressing other unanticipated existing site conditions.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to amend Purchase Order Number 6044165 issued to Torcom Construction Inc. to complete the additional work for the new gym addition at Birchmount Community Centre by an additional amount of $65,851 net of all applicable taxes and charges ($67,010 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $7,867,056 net of all applicable taxes and charges ($8,005,516 net of Harmonized Sales Tax recoveries) to $7,932,907 net of all applicable taxes and charges ($8,072,526 net of Harmonized Sales Tax recoveries), as per the original terms and conditions set out in Tender Number 265-2016.
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation, and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to amend Purchase Order Number 6044165 issued to Torcom Construction Inc. to complete the additional work for the new gym addition at Birchmount Community Centre by an additional amount of $65,851 net of all applicable taxes and charges ($67,010 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $7,867,056 net of all applicable taxes and charges ($8,005,516 net of Harmonized Sales Tax recoveries) to $7,932,907 net of all applicable taxes and charges ($8,072,526 net of Harmonized Sales Tax recoveries), as per the original terms and conditions set out in Tender Number 265-2016.
GL10.13adopted
Amendments to Toronto Municipal Code, Chapter 553, Lottery Licensing
Toronto Municipal Code, Chapter 553, Lottery Licensing ("Chapter 553"), currently authorizes the City Clerk to issue, renew, suspend, and cancel lottery licenses. The Gaming Services Unit, responsible for lottery licensing, is currently organizationally located in Toronto Election Services in the City Clerk's Office. To improve service alignment, Gaming Services is being transferred to Municipal Licensing and Standards at the end of 2019. As a result of this organizational change, City Council must amend Chapter 553 to transfer authority to issue, renew, suspend, and cancel lottery licenses to the Executive Director, Municipal Licensing and Standards.
The General Government and Licensing Committee recommends that: 1. City Council amend Toronto Municipal Code, Chapter 553, Lottery Licensing, by deleting all references to City Clerk and replacing with Executive Director, Municipal Licensing and Standards.
Staff recommendation as filed
The City Clerk recommends that: 1. City Council amend Toronto Municipal Code, Chapter 553, Lottery Licensing, by deleting all references to City Clerk and replacing with Executive Director, Municipal Licensing and Standards.
GL10.14amended
Update on Cross-Jurisdictional Action Plan for Bars, Restaurants, and Nightclubs
On July 16, 2019, City Council directed staff to report back on an inspection and enforcement action plan for problematic establishments serving alcohol. Staff in Municipal Licensing and Standards (MLS), Toronto Building, and Toronto Fire Services were asked to develop this cross-jurisdictional action plan, in consultation with the Alcohol and Gaming Commission of Ontario (AGCO) and the Toronto Police Service (TPS), to respond to, manage, and resolve negative community impacts created by problematic establishments serving alcohol. A cross-jurisdictional approach for addressing problematic establishments serving alcohol aligns with the priorities of the broader Council-approved Toronto Nightlife Action Plan, which seeks to strengthen Toronto's nightlife over the next three years. This requires being able to support existing and new late-night businesses, as well as the ability to effectively address businesses that pose a risk to public safety and/or result in nuisances to the community. This is currently being done through education, awareness, and enforcement; however, there are opportunities to improve the City's approach to addressing problematic businesses, including by developing a plan for coordinated cross-jurisdictional action. This report outlines the approach that City staff are undertaking to develop a cross-jurisdictional inspection and enforcement action plan with the AGCO and TPS. An effective plan for cross-jurisdictional action first requires an improved information-sharing process between the City and these partner organizations. Improving the information-sharing process will better inform the City and partner organizations as to which operators may require additional education and support, how to best allocate staff resources, and what enforcement actions have been taken by partner organizations. This information could then be used to develop an evidence-based cross-jurisdictional action plan. The report also identifies additional work that will be addressed through the broader review of bars, restaurants, and nightclubs, with a full report expected at the General Government and Licensing Committee in 2020. This report has been developed in consultation with staff in the City Planning, Economic Development and Culture, Toronto Building, and Toronto Fire Services Divisions, as well as the AGCO and TPS.
The General Government and Licensing Committee recommends that: 1. City Council request the Province of Ontario to review the legislation to enable the Alcohol and Gaming Commission of Ontario to revoke the liquor licences of problematic establishments serving alcohol in the City of Toronto, including operators and owners with a history of repeated criminal activity in connection to the premises.
Staff recommendation as filed
The Executive Director, Municipal Licensing and Standards recommends that: 1. The General Government and Licensing Committee direct the Executive Director, Municipal Licensing and Standards, to: a. continue to engage with the Alcohol and Gaming Commission of Ontario, the Toronto Police Service, and relevant City divisions in developing a cross-jurisdictional action plan for bars, restaurants, and nightclubs; and b. report to the General Government and Licensing Committee on the progress of the cross-jurisdictional action plan as part of the bars, restaurants, and nightclubs review in 2020.
GL10.15amended
Election of Vice Chair - General Government and Licensing Committee
Election of the Vice Chair of the General Government and Licensing Committee under Municipal Code Chapter 27, Council Procedures, Appendix A-2, for a term of office ending December 31, 2020, and until a successor is appointed.
The General Government and Licensing Committee: 1. Elected Councillor Jim Karygiannis as Vice Chair of the General Government and Licensing Committee for a term of office starting December 2, 2019 and ending December 31, 2020, and until a successor is appointed.