Amendments to Non-Competitive Bridge Contracts for Summer and Winter Grounds Maintenance

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The decision

2020-10-05 · General Government and Licensing Committee · adopted

As filed

The General Government and Licensing Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71, Financial Control, authorized the Fire Chief and General Manager, Toronto Fire Services to amend Blanket Contract number 47022844 issued to Lima Garden & Construction for summer and winter grounds maintenance by an additional amount of $1,200,000, net of all applicable taxes and charges ($1,221,120 net of Harmonized Sales Tax recoveries), increasing the value from $475,000 to $1,675,000 net of all applicable taxes and charges ($1,704,480 net of Harmonized Sales Tax recoveries).

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2. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71, Financial Control By-law, authorized the Executive Director, Corporate Real Estate Management, to amend Blanket Contract number 47022860 issued to Peter Young Ltd, O/A IPS for summer and winter grounds maintenance by an additional amount of $3,500,000, net of all applicable taxes and charges ($3,561,600 net of Harmonized Sales Tax recoveries), increasing the value from $500,000 to $4,000,000 net of all applicable taxes and charges ($4,070,400 net of Harmonized Sales Tax recoveries).

On the agenda

As the city filed it

The purpose of this report is to seek authority for the Executive Director, Corporate Real Estate Management, and the Fire Chief and General Manager, Toronto Fire Services, to amend the contract value and extend the contract date for Non-Competitive Bridging Contracts number 47022844 for Lima Garden & Construction (Toronto Fire Services) and number 47022860 for Peter Young Ltd, O/A IPS (Corporate Real Estate Management) for the non-exclusive supply of summer and winter grounds maintenance (grounds maintenance) from November 1, 2020 to April 30, 2021, and increase the cumulative value of all contracts by $4,700,000 net of all taxes and charges ($4,782,720 net of Harmonized Sales Tax recoveries).

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The Purchasing and Materials Management and Corporate Real Estate Management Divisions intended to issue a corporate procurement solicitation for grounds maintenance earlier in the year which was to be awarded by October 2020. Due to demands associated with the response to COVID-19, this solicitation has been delayed and a further extension is required to ensure continuity of essential services from November 1, 2020 through April 30, 2021, when staff expect to award a new competitive contract for grounds maintenance.

Staff recommended

The Executive Director, Corporate Real Estate Management, the Fire Chief and General Manager, Toronto Fire Services, and the Chief Procurement Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to the Fire Chief and General Manager, Toronto Fire Services to amend Blanket Contract number 47022844 issued to Lima Garden & Construction for summer and winter grounds maintenance by an additional amount of $1,200,000, net of all applicable taxes and charges ($1,221,120 net of Harmonized Sales Tax recoveries), increasing the value from $475,000 to $1,675,000 net of all applicable taxes and charges ($1,704,480 net of Harmonized Sales Tax recoveries).

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2. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to the Executive Director, Corporate Real Estate Management, to amend Blanket Contract number 47022860 issued to Peter Young Ltd, O/A IPS for summer and winter grounds maintenance by an additional amount of $3,500,000, net of all applicable taxes and charges ($3,561,600 net of Harmonized Sales Tax recoveries), increasing the value from $500,000 to $4,000,000 net of all applicable taxes and charges ($4,070,400 net of Harmonized Sales Tax recoveries).

On the record

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