General Government and Licensing Committee
The full agenda, as filed
All 14 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GL16.1adopted
Administrative Penalty System - 2019 Activity
This report provides information on the total number and type of parking violation notices (PVNs) issued in 2019 under the City's Administrative Penalty System. Administrative Penalty System program outcomes are also provided including number of disputes, cancellations, penalty variances and collection rates. The benefits of Administrative Penalty System include faster dispute resolution timelines, improved accessibility and customer experience through online service, and a significant reduction in drive-away cancellations. This report is being submitted to the General Government and Licensing Committee together with a report from Toronto Police Service: "Annual Report - 2019 Parking Enforcement Unit Estimated Tag Issuance Report," which identifies enforcement related activity for 2019. In 2013, the Government Management Committee, during consideration of Item GM21.6 requested that these reports be submitted at the same time.
The General Government and Licensing Committee received the report (September 21, 2020) from the Controller, the City Solicitor, and the Director, Court Services for information.
Staff recommendation as filed
The Controller, the City Solicitor, and the Director of Court Services recommend that: 1. The General Government and Licensing Committee receive this report for information.
GL16.2adopted
Annual Report - 2019 Parking Enforcement Unit Parking Ticket Issuance
At its virtual meeting held on May 21, 2020, the Toronto Police Services Board (Board) was in receipt of a report from Chief of Police, Mark Saunders, with regard to Annual Report - 2019 Parking Enforcement Unit - Parking Ticket Issuance. This report was supposed to come before the Board at its March 2020 meeting but given the circumstances surrounding the COVID-19 pandemic, the Board did not hold a regular public meeting until May 21, 2020. The Chief's report includes a recommendation that this report be considered at the April 2020 meeting of the General Government and Licensing Committee but since this report was held until the May 2020 Board meeting, it did not go before the Committee in April. Therefore, I request that this report be placed on the agenda for the next meeting of the General Government and Licensing Committee. A copy of Board Minute P77/2020 regarding this matter is attached.
The General Government and Licensing Committee received the letter (July 27, 2020) from the Chair, Toronto Police Services Board and the report (January 10, 2020) from the Chief of Police, Toronto Police Service for information.
Staff recommendation as filed
The Toronto Police Services Board recommends that: 1. The General Government and Licensing Committee receive the report for information.
GL16.3deferred
2019 Consulting Services Expenditures - City Divisions and Agencies and Corporations
As requested by Council, this report provides information on the consulting services expenditures of City Divisions and Agencies and Corporations for the year ended December 31, 2019. The report contains a summary and details, by category and vendor, of operating and capital consulting services expenditures for 2019, with 2018 comparatives. Overall, the City of Toronto and its City Divisions and Agencies and Corporations spent $37.7 million on consulting services in 2019 for operating and capital combined, which represents an overall increase of $12.6 million (or 50.1 percent) compared to 2018. The overall increase in consulting expenditures consists of an $8.8 million (or 72 percent) increase within City Divisions, and a $3.8 million (or 29 percent) increase within City Divisions and Agencies and Corporations. Information for this report is gathered from the City's divisions and verified against the City's general ledger by Accounting Services. Information from agencies and corporations is both accumulated and verified by those entities. Accounting Services consolidates this report on behalf of the City. The City's use of external services varies by year and project and supplements critical skill sets and expertise that are needed just-in-time, and are not available within existing staff complements, as well as enables the City to quickly complete essential initiatives while maintaining existing service levels. All expenditures have been budgeted as part of fiscal 2019. In 2019, consulting operating expenditures increased as a result of: - The City's one-time investment to support enterprise-wide transformations, particularly aimed at improving the effectiveness of procurement and sourcing practices and budget modernization. These initiatives resulted in savings in excess of $40.0 million; and - The City's receipt of legal advisory services to address the Province of Ontario's amendment of the Construction Act. Furthermore, 2019 consulting capital expenditures increased as a result of: - The City's initiatives associated with roads and transit services; - Toronto Transit Commission's review of its new streetcars and subway assets; and - Toronto Waterfront Revitalization Corporation's assessment of its Quayside project.
The General Government and Licensing Committee: 1. Deferred the report (September 21, 2020) from the Controller to its meeting on November 30, 2020, and requested the appropriate staff to report back to the November 30, 2020 meeting of the General Government and Licensing Committee with a more fulsome explanation with the reason for the fluctuations in total consulting fees year to year.
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL16.4deferred
The purpose of this report is to request approval for a non-competitive contract with Ernst and Young LLP for continued support of Purchasing and Materials Management Division's Category Management and Strategic Sourcing Unit. The continuation of these services with Ernst and Young LLP is a cost mitigation strategy to help with the City's financial situation by realizing financial benefits through the strategic sourcing of procurements within the City's top 6 categories of spend: Construction and Maintenance, Technology, Facilities Management, Fleet, Professional Services, Refuse and Waste Management which contribute to the $20 million in year savings target. Purchasing and Materials Management Division, with the assistance of Ernst and Young LLP, has been able to obtain $41 million in benefits to date (between 2019 and April 2020) as part of the implementation of Category Management ("Phase 1"). The City entered into a new contract with Ernst and Young LLP to cover the period of May to October. This further contract extension ("Phase 2") will deliver additional financial benefits of an estimated $110 million incremental to the $41 million in confirmed benefits to date. Further to the strategic sourcing opportunities that will be pursued as part of Phase 2, Ernst and Young LLP will also work with Purchasing and Materials Management Division to create the governance framework and operationalize this practice in addition to the creation of category profiles and strategies to incorporate Divisional and City objectives and priorities. Ernst and Young LLP was originally retained through a competitive process for Phase 1 and completed their main contract for a value of $4.5 million in April 2020. Purchasing and Materials Management Division entered into a non-competitive contract to extend Ernst and Young LLP for an additional 3 months for $0.5 million which was subsequently amended for another $0.5 million for a total contract value of $1.0 million. This proposed further extension would increase the contract value by $3.485 million for consultancy work plus a 5 percent success fee for Ernst and Young LLP to assist the City in completing strategic sourcing events and achieving an estimated $110 million in additional confirmed benefits which will equal an estimated success fee of $5.5 million. Overall this will increase the total contract value by $8.985 million net of Harmonized Sales Tax (for a total contract value of $9.985 million) and extend the contract until end of March 2022
The General Government and Licensing Committee: 1. Deferred the report (September 21, 2020) from the Controller and the Chief Procurement Officer to its meeting on November 30, 2020, and requested the City Manager to report to the November 30, 2020 General Government and Licensing Committee on options to achieve the desired savings through some combination of reorganization, the hiring on permanent staff and the hiring of contract staff.
Staff recommendation as filed
The Controller and the Chief Procurement Officer recommends that: 1. City Council authorize the Controller to negotiate and enter into an amending agreement with Ernst and Young LLP to continue supporting Purchasing and Materials Management Division's Category Management and Strategic Sourcing initiative by increasing the value of the contract from $1.0 million gross ($1.018 million net of Harmonized Sales Tax recoveries) by an additional $8.985 million gross ($9.143 million net of Harmonized Sales Tax recoveries) to a potential upset limit of $9.985 million gross ($10.161 million net of Harmonized Sales Tax recoveries) broken down by: a. adding $3.485 million gross ($3.546 million net of Harmonized Sales Tax recoveries) for consulting services related to developing category governance, improving reporting, strategic sourcing support and the development of a supplier relationship and contract management framework; b. including a 5 percent success fee for Ernst and Young LLP's support in obtaining an estimated 110 million in benefits from category management and strategic sourcing events for an upset limit for a success fee of $5.5 million ($5.597 million net of Harmonized Sales Tax); and c. extending the term of the agreement to March 31, 2022
GL16.5amended
Renewal of Proprietary Technology Maintenance Contracts Supporting the City Services from 2021-2025
The purpose of this report is to seek authority to renegotiate and renew to maximize City interest of 186 non-competitive contracts for maintenance of proprietary technology (which includes software, hardware, and subscriptions), supporting City services identified in Appendix B and C of this report, for the five (5) year period from January 1, 2021 to December 31, 2025. This maintenance is required to maintain the City's Strategic Plan of a Well-Run City. The estimated total value of renewing these contracts during this period is up to $169,353,022, net of Harmonized Sales Tax ($172,333,635 net of Harmonized Sales Tax recoveries). As the City reviews modernization of services, Technology Services is reviewing opportunities to limit dependencies on proprietary technology resulting in digitization of government through utilization of best practice standards and platforms such as enterprise customer relationship management tools for call centres. The contracts listed in Appendix B and C are renewed annually to ensure support for the business solutions pertaining to hardware and software applications, many of which are critical to the day-to-day operations of the City and can only be provided by the vendors identified therein because of Exclusive Rights. These renewals will cover the City's most critical and functional enterprise-wide systems and divisional or service specific applications supported by various technology solution providers. Appendix B includes 121 contracts for maintenance of proprietary technology supporting City services that were previously reported to Council in 2015, 2016 and 2017 under GM8.8, GM16.7, and GM23.9 respectively. Appendix C includes 65 new contracts for maintenance of proprietary technology supporting City services that are now being reported to Council. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five year commitment for each vendor, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Chief Technology Officer, subject to budget approval, to renegotiate and renew the contracts listed in Appendices B and C to the report (September 21, 2020) from the Chief Technology Officer and the Chief Procurement Officer, for a period of up to five (5) years from January 1, 2021 to December 31, 2025, for a maximum estimated amount of $169,353,022, net of Harmonized Sales Tax ($172,333,635 net of Harmonized Sales Tax recoveries), subject to recommendation 2. 2. City Council authorize the appropriate City Division Heads and the Chief Technology Officer to negotiate, enter into and execute new contracts or to renew and extend existing contracts identified in Appendices B and C to the report (September 21, 2020) from the Chief Technology Officer and the Chief Procurement Officer, and any ancillary documents required to give effect thereto, for a period of up to five (5) years from January 1, 2021 to December 31, 2025, in accordance with City policies and procedures, and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Chief Technology Officer and the Chief Procurement Officer recommend that: 1. City Council grant authority to the Chief Technology Officer, subject to budget approval, to renegotiate and renew the contracts listed in Appendix B and C, for a period of up to five (5) years from January 1, 2021 to December 31, 2025, for a maximum estimated amount of $169,996,371, net of Harmonized Sales Tax ($172,988,307 net of Harmonized Sales Tax recoveries), subject to recommendation 2. 2. City Council grant authority to the appropriate City Division Heads and the Chief Technology Officer to negotiate, enter into and execute new contracts or to renew and extend existing contracts identified in Appendix B and C and any ancillary documents required to give effect thereto, for a period of up to five (5) years from January 1, 2021 to December 31, 2025, in accordance with City policies and procedures, and in a form satisfactory to the City Solicitor.
GL16.6adopted
Co-location of Housing and Service Integration at 2950 and 2970 Lake Shore Boulevard West
On July 28, 2020, through Item No. GL14.11, City Council approved the acquisition of 2950 and 2970 Lake Shore Boulevard West for use as a municipal shelter. Council also requested that the General Manager, Shelter, Support, Housing and Administration consider co-locating permanent housing on the site and report back to the General Government and Licensing Committee. This report is for information purposes, and responds to Council's request to report back to General Government and Licensing Committee. This report includes information of preliminary results of a feasibility study on co-locating permanent housing on-site with the approved shelter service, and provides an overview of an accelerated community engagement process to work with the local community, Ward Councillor and other stakeholders to ensure the success of the future development. Additionally, the report highlights the range of community services near the properties and outlines how the Shelter, Support, Housing and Administration division will work with local service providers.
The General Government and Licensing Committee recommends that: 1. City Council receive the report (September 21, 2020) from the General Manager, Shelter, Support and Housing Administration for information.
Staff recommendation as filed
The General Manager, Shelter, Support and Housing Administration recommends that: 1. City Council receive this report for information.
GL16.7adopted
Midaynta Community Services is a non-profit organization that provides settlement services and social cultural programs to improve the quality of life for newcomers, immigrants and youths. Midaynta Community Services has over 25 years of experience in community development, capacity building and service provision within the Somali Canadian community. Since 2016, Midaynta Community Services has partnered with Somali Immigrant Aid Organization, the current tenant at 1652 Keele Street, and successfully collaborated on various initiatives affecting the Somali Canadian community. Together, they have utilized the space at 1652 Keele Street to provide gang prevention, mentoring programs and settlement services to youth, families and the general community in the York-South Weston neighbourhood. The purpose of this report is to obtain City Council authority to enter into a five (5) year lease agreement under the Community Space Tenancy Policy for approximately 393 square feet of space located at 1652 Keele Street in Ward 5 York South‑Weston and to have the leased premises designated as a Municipal Capital Facility. Additionally, this report is seeking Council approval to grant the lease to Midaynta Community Services, the sister agency of the original lease holder, Somali Immigrant Aid Organization. The change of lease holder requires approval of an exemption to the Community Space Tenancy Policy to allow Midaynta Community Services to lease space at 1652 Keele Street without undertaking a Request for Expression of Interest process. This exemption would allow Midaynta Community Services with over 25 years of service provision with Somali Immigrant Aid to continue to provide programming at 1652 Keele Street to support racialized youth and their families without any interruption of services to the community. Finally, this report recommends a correction to the Municipal Capital Facility designation of For Youth Initiative, Item GL10.7 approved by City Council on December 17, 2019. For Youth Initiative is another tenant at 1652 Keele Street. It assists young persons to identify and reach their personal goals, graduate high school, enroll in post-secondary education, gain employment and achieve independence. The 3,632 square feet designated by By-law 1762-2019 did not include For Youth Initiative's share of the common space, 2,066 square feet, for a total of 5,698 square feet.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City to enter into a lease agreement (the "Lease") pursuant to the Community Space Tenancy Policy with Midaynta Community Services for a five year term, with such revisions thereto and on such other or amended terms and conditions acceptable to the Deputy City Manager, Corporate Services, or their designate and in a form acceptable to the City Solicitor. 2. City Council authorize the Deputy City Manager, Corporate Services, or their designate, to administer and manage the Community Space Tenancy leases with Midaynta Community Services set out in Appendix A to the report (September 21, 2020) from the Executive Director, Social Development, Finance and Administration, and the Executive Director, Corporate Real Estate Management, including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Deputy City Manager, Corporate Services may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 3. City Council grant an exemption to the Community Space Tenancy Policy to allow Midaynta Community Services to lease space at 1652 Keele Street without the need to solicit a Request for Expression of Interest as required by the Community Space Tenancy Policy. 4. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Midaynta Community Services for the property known as 1652 Keele Street, with respect to approximately 393 square feet (250 dedicated and 143 of proportionate share of common area) of community space (the "Leased Premises"), for the purposes of providing a Municipal Capital Facility related to the provision of social and health services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption By-law is enacted. 5. City Council amend Schedule A of By-law 1762-2019 (a by-law authorizing the entering into of an agreement for the provision of a municipal capital facility by For Youth Initiative) to replace "3,632 square feet" with "5,698 square feet". 6. City Council direct the City Clerk to give written notice of the By-laws respecting Midaynta Community Services and For Youth Initiative to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil Scolaire Viamonde, and le Conseil Scolaire Catholique MonAvenir.
Staff recommendation as filed
The Executive Director, Social Development, Finance and Administration, and the Executive Director, Corporate Real Estate Management, recommend that: 1. City Council authorize the City to enter into a lease agreement (the "Lease") pursuant to the Community Space Tenancy Policy with Midaynta Community Services for a five year term, with such revisions thereto and on such other or amended terms and conditions acceptable to the Deputy City Manager, Corporate Services, or their designate and in a form acceptable to the City Solicitor. 2. City Council authorize the Deputy City Manager, Corporate Services, or their designate, to administer and manage the Community Space Tenancy leases with Midaynta Community Services set out in Appendix "A", including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Deputy City Manager, Corporate Services may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 3. City Council grant an exemption to the Community Space Tenancy Policy to allow Midaynta Community Services to lease space at 1652 Keele Street without the need to solicit a Request for Expression of Interest as required by the Community Space Tenancy Policy. 4. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Midaynta Community Services for the property known as 1652 Keele Street, with respect to approximately 393 square feet (250 dedicated and 143 of proportionate share of common area) of community space (the "Leased Premises"), for the purposes of providing a Municipal Capital Facility related to the provision of social and health services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption By-law is enacted. 5. City Council amend Schedule A of By-law 1762-2019 (a by-law authorizing the entering into of an agreement for the provision of a municipal capital facility by For Youth Initiative) to replace "3,632 square feet" with "5,698 square feet". 6. City Council direct the City Clerk to give written notice of the By-laws respecting Midaynta Community Services and For Youth Initiative to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL16.8amended
The City-owned 311 Staines Road comprises a north parcel and south parcel, separated by a Hydro corridor, which was acquired by the City in 2007, with the provision that the lands be restricted to a naturalized state. The purpose of this report is to provide an update to City Council on the non-binding discussions between staff and the principals of the Tamil Community Centre regarding a proposed land lease (the "Land Lease") for the south parcel of 311 Staines Road (the "Subject Property"). The principals of Tamil Community Centre have proposed a new community centre on the Subject Property which will serve the community as a whole, while providing a focus on serving the Tamil community in particular. The Tamil community has been working for some time to identify a location within Northeast Scarborough in order to build a new community centre with the goal to address the gap in services available to the broader Tamil community. The proposed location of the new Tamil Community Centre at the Subject Property is ideally located to serve the immediate community along with the broader Tamil communities in Pickering, Ajax and Markham. In addition, the proposed community centre will work to incorporate the needs of community members at large, who would be able to access and use this facility through a Community Access Agreement which will work as a companion document to the Land Lease. This area is home to a large number of new immigrant families, single parent households, and/or individuals with socio-economic barriers. Communities including Indigenous, Black and Caribbean communities confront similar difficulties in terms of travel time to access vital services, a lack of recreational services, neighbourhood improvement projects, and affordable spaces for community and cultural events. The Tamil Community Centre will be a valuable resource to improve vital services to all communities in the surrounding neighbourhoods.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the Chief Executive Officer, CreateTO, the General Manager, Economic Development and Culture, the Chief Planner and Executive Director, City Planning, and the General Manager, Parks, Forestry and Recreation, to enter into a fair market-value Long-Term Land Lease based on the terms and conditions outlined in Attachment 2 to the report (September 21, 2020) from the Executive Director, Corporate Real Estate Management, as amended by Recommendation 2 below, with the principals of the Tamil Community Centre (which is expected to be named "Tamil Community Centre"), to design, build, finance and operate a new not-for-profit Community Recreation Facility on the south parcel of the City-owned property at 311 Staines Road, as shown and outlined on Attachment 1 to the report (September 21, 2020) from the Executive Director, Corporate Real Estate Management, and on such other terms and conditions to be agreed between the parties, as may be approved by the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 2. City Council amend the conditions outlined in Attachment 2 to the report (September 21, 2020) from the Executive Director, Corporate Real Estate Management to read that, Prior to commencing construction, the Tamil Community Centre shall provide a security deposit to the City in an amount equal to up to 50 percent of the budgeted value of construction for the Project, with the amount to be determined at the sole discretion of the Executive Director, Corporate Real Estate Management, to protect the City should the development not take place as contemplated; such security shall be reduced as work is completed and once the Executive Director, Corporate Real Estate Management is satisfied that all amounts owing to contractors, suppliers, trades and subtrades have been paid in full; and the security deposit shall be in the form of cash, certified cheque or an irrevocable and unconditional Letter of Credit from a major Canadian bank, in the form required by the Chief Financial Officer and Treasurer, and satisfactory to the Deputy City Manager, Corporate Services and shall be delivered to the City, upon issuance of any building permit. 3. City Council direct that the Tamil Community Centre shall be responsible for any and all amounts and costs payable with respect to any claim or litigation with respect to the change in use of the Subject Property, from a naturalized state to a new community centre, to be secured by an irrevocable and unconditional Letter of Credit in the amount of Five Million ($5,000,000.00) Dollars from a major Canadian bank, in the form required by the Chief Financial Officer and Treasurer upon request of the Executive Director, Corporate Real Estate Management. 4. City Council direct that within (5) five years of the commencement date of the lease, the tenant shall deliver to the landlord, documentation as required by the landlord, and to the complete satisfaction of the landlord, confirming the tenant's financial standing with respect of the project, including all fundraising and grant commitments received for the Project. 5. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the Chief Executive Officer, CreateTO, the General Manager, Economic Development and Culture, and the General Manager, Parks, Forestry and Recreation, to enter into a Community Access Agreement to accompany the Land Lease authorized by Recommendation 1 above. 6. City Council direct the Executive Director, Corporate Real Estate Management, in consultation with the Chief Executive Officer, CreateTO, to consult with the Executive Director, Social Development Finance and Administration and the Director, Indigenous Affairs Office on how to ensure that the Community Access Agreement is developed to best meet the needs of vulnerable and Indigenous communities. 7. City Council direct the Executive Director, Corporate Real Estate Management, in consultation with the Chief Executive Officer, CreateTO and the Director, Indigenous Affairs Office, to report back on the feasibility of how any agreements may include requirements for Indigenous placemaking and how this would be incorporated into any redevelopment of the Subject Property. 8. With respect to restricting the lands to a naturalized state, City Council grant an exemption for the south parcel, and provide its consent and authority to permit the Land Lease on the terms and conditions as set out in Attachment 2 to the report (September 21, 2020) rom the Executive Director, Corporate Real Estate Management, as amended by Recommendation 2 above, Community Access Agreement and any related agreements for the new Community Recreation facility.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the Chief Executive Officer, CreateTO, the General Manager, Economic Development and Culture, the Chief Planner and Executive Director, City Planning, and the General Manager, Parks, Forestry and Recreation, to enter into a fair market-value Long-Term Land Lease based on the terms and conditions outlined in Attachment 2 of this report with the principals of the Tamil Community Centre (which is expected to be named "Tamil Community Centre"), to design, build, finance and operate a new not-for-profit Community Recreation Facility on the south parcel of the City-owned property at 311 Staines Road, as shown and outlined on Attachment 1 of this report, and on such other terms and conditions to be agreed between the parties, as may be approved by the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the Chief Executive Officer, CreateTO, the General Manager, Economic Development and Culture, and the General Manager, Parks, Forestry and Recreation, to enter into a Community Access Agreement to accompany the Land Lease authorized by Recommendation 1 above. 3. City Council direct the Executive Director, Corporate Real Estate Management, in consultation with the Chief Executive Officer, CreateTO, to consult with the Executive Director, Social Development Finance and Administration and the Director, Indigenous Affairs Office on how to ensure that the Community Access Agreement is developed to best meet the needs of vulnerable and Indigenous communities. 4. City Council direct the Executive Director, Corporate Real Estate Management, in consultation with the Chief Executive Officer, CreateTO and the Director, Indigenous Affairs Office, to report back on the feasibility of how any agreements may include requirements for Indigenous placemaking and how this would be incorporated into any redevelopment of the Subject Property. 5. With respect to restricting the lands to a naturalized state, City Council grant an exemption for the south parcel, and provide its consent and authority to permit the Land Lease on the terms and conditions as set out in Attachment 2 to this report, Community Access Agreement and any related agreements for the new Community Recreation facility.
GL16.9adopted
Lease Amendments - 419-425 Coxwell Avenue
The purpose of this report is to seek authority to amend the existing Ground Lease Agreement at 419-425 Coxwell Avenue, between the City of Toronto and New Frontiers Aboriginal Residential Corporation dated January 26, 2002, enabling the tenant to obtain refinancing to redevelop their property. This residential property currently provides 74 affordable rental units and financial restructuring will allow the tenant to construct 12 additional affordable rental units. In July 2018, City Council authorized this affordable housing project as a part of Open Door Program's competitive call for affordable rental housing applications. The project supports Open Door Program's objectives and supports the City's efforts to achieve targets of approving 5,000 affordable rental and 2,000 affordable ownership homes for low- and moderate-income residents by 2020.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City of Toronto to enter into a Lease Amending Agreement with New Frontiers Aboriginal Residential Corporation and Frontiers Foundation Incorporated for the property at 419-425 Coxwell Avenue, substantially on the following major terms and conditions as described in Appendix A to the report (September 21, 2020) rom the Executive Director, Corporate Real Estate Management and the Executive Director, Housing Secretariat, and such other or amended terms and conditions as may be acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the Executive Director, Housing Secretariat to consent, solely in their capacity as landlord, to the re-financing of 419-425 Coxwell Avenue by the New Frontiers Aboriginal Residential Corporation and Frontiers Foundation Incorporated above the outstanding principal of the initial leasehold mortgage. 3. City Council individually authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, or their designates, to execute the Lease Amending Agreement referenced in Recommendation 1 above and any related documents on behalf of the City of Toronto, as required.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Executive Director, Housing Secretariat, recommend that: 1. City Council authorize the City of Toronto to enter into a Lease Amending Agreement with New Frontiers Aboriginal Residential Corporation and Frontiers Foundation Incorporated for the property at 419-425 Coxwell Avenue, substantially on the following major terms and conditions as described in Appendix A attached, and such other or amended terms and conditions as may be acceptable to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the Executive Director, Housing Secretariat to consent, solely in their capacity as landlord, to the re-financing of 419-425 Coxwell Avenue by the New Frontiers Aboriginal Residential Corporation and Frontiers Foundation Incorporated above the outstanding principal of the initial leasehold mortgage. 3. City Council individually authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, or their designate, to execute the Lease Amending Agreement referenced in Recommendation 1 above and any related documents on behalf of the City of Toronto, as required.
GL16.10adopted
Toronto Island Marina - Lease Extension
Toronto Island Marina (the "Marina") is leasing approximately 27.58 acres within Toronto Island Park from the City of Toronto (the "City") pursuant to a lease dated October 15, 2005 (the "Marina Lease"), currently expiring on October 14, 2025. The Marina, through 2446157 Ontario Corporation, carrying on business as Blockhouse Bay Management Co., is party to a management agreement dated January 1, 2015 with the Island Yacht Club (the "Management Agreement"), pursuant to which Island Yacht Club has transferred all management control over Island Yacht Club's operations. This report seeks authority to extend the Marina Lease by a term of approximately five (5) years, to July 31, 2030. This extension would bring the term of the Marina Lease in-line with the term of the Council directed Management Agreement, which recognizes the integrated relationship of both interests. The extension of the Marina Lease will allow the Marina to secure financing in order to meet the ongoing capital investment required by the Marina under the terms of the Management Agreement between itself and the Island Yacht Club. In 2014, City Council granted permission allowing the Island Yacht Club to enter into the Management Agreement, allowing the Island Yacht Club to meet its ongoing financial obligations to the City while providing an opportunity to increase its membership numbers. The recommendations approved by Council in 2014 included a five (5) year term extension to the existing lease between the City (as Landlord) and the Island Yacht Club (as Tenant) authorizing a new lease termination date of July 31, 2030. Given the urgency in drafting and executing the Management Agreement, authority for an extension to the Marina Lease was omitted, which this report now seeks to address.
The General Government and Licensing Committee recommends that: 1. City Council authorize an extension of the existing lease with 1569483 Ontario Incorporated, operating as Toronto Island Marina, for a term of approximately five (5) years, terminating July 31, 2030. 2. City Council authorize the City to enter into, and the Executive Director, Corporate Real Estate Management to sign on behalf of the City, a lease extension agreement (the "Agreement") with 1569483 Ontario Incorporated, operating as Toronto Island Marina, substantially on the terms of the existing lease agreement, including re-negotiated base and percentage rent increases, and on such other additional or amended terms and conditions, as may be acceptable to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the General Manager, Parks, Forestry and Recreation, recommend that: 1. City Council authorize an extension of the existing lease with 1569483 Ontario Incorporated, operating as Toronto Island Marina, for a term of approximately five (5) years, terminating July 31, 2030. 2. City Council authorize the City to enter into, and the Executive Director, Corporate Real Estate Management to sign on behalf of the City, a lease extension agreement (the "Agreement") with 1569483 Ontario Incorporated, operating as Toronto Island Marina, substantially on the terms of the existing lease agreement, including re-negotiated base and percentage rent increases, and on such other additional or amended terms and conditions, as may be acceptable to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor.
GL16.11adopted
City Hall Leases for Media Offices
The purpose of this report is to seek authority to enter into lease agreements with ten (10) media tenants of the Press Gallery at City Hall (collectively, the "Press Gallery Tenants") for a term of five (5) years, commencing January 1, 2019 and ending on December 31, 2023, with an option to extend for an additional term of five (5) years. In 2009, City Council authorized entering into leases with media tenants at below market rent based on the full recovery of the operating costs and realty taxes payable in respect of the Press Gallery. Given that these leases have since expired, this report provides advice to City Council in respect of entering into lease agreements with media tenants of the Press Gallery at a rental rate which attains the full cost recovery of operating this space, in alignment with prior Council direction.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, to execute a lease agreement with each of the current and future (if vacancies occur during the term) media tenants of the Press Gallery at City Hall, substantially on the major terms and conditions set out in Appendix A to the report (September 21, 2020) from the Executive Director, Corporate Real Estate Management, and including such other terms as deemed appropriate by the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, to execute a lease agreement with each of the current and future (if vacancies occur during the term) media tenants of the Press Gallery at City Hall, substantially on the major terms and conditions set out in Appendix "A", and including such other terms as deemed appropriate by the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor.
GL16.12adopted
Amendments to Non-Competitive Bridge Contracts for Summer and Winter Grounds Maintenance
The purpose of this report is to seek authority for the Executive Director, Corporate Real Estate Management, and the Fire Chief and General Manager, Toronto Fire Services, to amend the contract value and extend the contract date for Non-Competitive Bridging Contracts number 47022844 for Lima Garden & Construction (Toronto Fire Services) and number 47022860 for Peter Young Ltd, O/A IPS (Corporate Real Estate Management) for the non-exclusive supply of summer and winter grounds maintenance (grounds maintenance) from November 1, 2020 to April 30, 2021, and increase the cumulative value of all contracts by $4,700,000 net of all taxes and charges ($4,782,720 net of Harmonized Sales Tax recoveries). The Purchasing and Materials Management and Corporate Real Estate Management Divisions intended to issue a corporate procurement solicitation for grounds maintenance earlier in the year which was to be awarded by October 2020. Due to demands associated with the response to COVID-19, this solicitation has been delayed and a further extension is required to ensure continuity of essential services from November 1, 2020 through April 30, 2021, when staff expect to award a new competitive contract for grounds maintenance.
The General Government and Licensing Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71, Financial Control, authorized the Fire Chief and General Manager, Toronto Fire Services to amend Blanket Contract number 47022844 issued to Lima Garden & Construction for summer and winter grounds maintenance by an additional amount of $1,200,000, net of all applicable taxes and charges ($1,221,120 net of Harmonized Sales Tax recoveries), increasing the value from $475,000 to $1,675,000 net of all applicable taxes and charges ($1,704,480 net of Harmonized Sales Tax recoveries). 2. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71, Financial Control By-law, authorized the Executive Director, Corporate Real Estate Management, to amend Blanket Contract number 47022860 issued to Peter Young Ltd, O/A IPS for summer and winter grounds maintenance by an additional amount of $3,500,000, net of all applicable taxes and charges ($3,561,600 net of Harmonized Sales Tax recoveries), increasing the value from $500,000 to $4,000,000 net of all applicable taxes and charges ($4,070,400 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, the Fire Chief and General Manager, Toronto Fire Services, and the Chief Procurement Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to the Fire Chief and General Manager, Toronto Fire Services to amend Blanket Contract number 47022844 issued to Lima Garden & Construction for summer and winter grounds maintenance by an additional amount of $1,200,000, net of all applicable taxes and charges ($1,221,120 net of Harmonized Sales Tax recoveries), increasing the value from $475,000 to $1,675,000 net of all applicable taxes and charges ($1,704,480 net of Harmonized Sales Tax recoveries). 2. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law) grant authority to the Executive Director, Corporate Real Estate Management, to amend Blanket Contract number 47022860 issued to Peter Young Ltd, O/A IPS for summer and winter grounds maintenance by an additional amount of $3,500,000, net of all applicable taxes and charges ($3,561,600 net of Harmonized Sales Tax recoveries), increasing the value from $500,000 to $4,000,000 net of all applicable taxes and charges ($4,070,400 net of Harmonized Sales Tax recoveries).
GL16.13adopted
Bridletowne Community Hub - Update
The purpose of this report is to seek City Council authorization to amend certain terms set out in Item EX28.15 - Lease Agreements with Scarborough Rouge Hospital and the YMCA of Greater Toronto for the Development of the Bridletowne Community Hub (the "2017 report"), considered by the Executive Committee on October 24, 2017 and adopted by City Council on November 7, 8 and 9, 2017. The 2017 Report authorized the City to enter into ground leases with the Scarborough Rough Hospital, now Scarborough Health Network, and the YMCA of Greater Toronto, on the terms and conditions set out in the 2017 Report, for the northerly portion of 1251 Bridletowne Circle for the development of the Bridletowne Community Hub. Following the adoption of the recommendations in the 2017 Report, various circumstances have impacted the Project roadmap, which necessitated changes to a number of the Project's elements including, but not limited to, revisions to the Site Plan and key dates. As a result, the terms and conditions of the ground lease with the Scarborough Health Network must be amended. These amendments, if authorized, will allow the Project to proceed while ensuring flexibility in future uses in support of the City-building objectives.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, to execute the ground lease with the Scarborough Health Network on behalf of the City of Toronto, substantially on the amended terms outlined in Attachment 2 to the report (September 21, 2020) from the Executive Director, Corporate Real Estate Management, or on such other terms and conditions as may be acceptable to the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, and in a form acceptable to the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, to execute the ground lease with the Scarborough Health Network on behalf of the City of Toronto, substantially on the amended terms outlined in Attachment 2 to this report, or on such other terms and conditions as may be acceptable to the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, and in a form acceptable to the City Solicitor.
GL16.14amended
Election of Vice-Chair - General Government and Licensing Committee
Election of the Vice Chair of the General Government and Licensing Committee under Municipal Code Chapter 27, Council Procedures, Appendix A-2, for a term of office ending December 31, 2020, and until a successor is appointed.
The General Government and Licensing Committee: 1. Elected Councillor Stephen Holyday as Vice Chair of the General Government and Licensing Committee for a term of office starting October 5, 2020 and ending December 31, 2020, and until a successor is appointed.