Award of Ariba Document Number 3292311283 to Pitney Bowes of Canada Ltd. for the Non-exclusive Rental, Maintenance and Support of a Fully Integrated Network Mail Management System for City Clerk's Office

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The decision

2022-01-26 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 19, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3292311283 Description: For the non-exclusive rental, supply, delivery, installation, maintenance and support of one (1) fully integrated Network Mail Management System for a period of sixty (60) months from date of award.

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Recommended Supplier: Pitney Bowes of Canada Ltd. Contract Award Value: $ 818,799 net of all applicable taxes and charges (including additional 20 percent for miscellaneous items) $ 925,243 including HST and all applicable charges $ 833,210 net of HST recoveries Contract is expected to start on date of award for a period of sixty (60) months.

On the agenda

As the city filed it

Solicitation Issued: December 17, 2021 Solicitation Closed: December 30 2021 Number of Addenda Issued: Zero (0) Number of Bids: Two (2) Table 2: Summary of Bids Received for including bid price Supplier Name Bid Price (including 20 percent Miscellaneous, excluding H.S.T.) Pitney Bowes of Canada Ltd. $818,799.12 Quadient Canada * $666,570.96 *Supplier was deemed non-compliant for not meeting the mandatory requirements.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3292311283 Description: For the non-exclusive rental, supply, delivery, installation, maintenance and support of one (1) fully integrated Network Mail Management System for a period of sixty (60) months from date of award. Recommended Supplier: Pitney Bowes of Canada Ltd.

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Contract Award Value: $ 818,799 net of all applicable taxes and charges (including additional 20 percent for miscellaneous items) $ 925,243 including HST and all applicable charges $ 833,210 net of HST recoveries Contract is expected to start on date of award for a period of sixty (60) months.

On the record

The item as the City filed it