Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA172.1adopted
Solicitation Issued: October 22, 2021 Solicitation Closed: December 15, 2021 Number of Addenda Issued: Eight (8) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T) Kudlak-Baird 1982 Limited $462,745* Ainsworth Inc. $522,012 Hart-Well Electrical company Limited $1,189,783 *Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 20, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3009835154 Description: For provision of Electrical Services for Seniors Services and Long-Term Care Division for a period of two (2) years, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) separate one (1) year. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Kudlak-Baird 1982 Limited Contract Award Value: $642,745 net of all applicable taxes and charges $726,302 including HST and all applicable charges $654,057 net of HST recoveries Contract is expected to start on Date of Award and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024) $ 328,314 net of all applicable taxes and charges $ 370,995 including HST and all applicable charges $ 334,092 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $335,463 net of all applicable taxes and charges $379,073 including HST and all applicable charges $341,367 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $342,827 net of all applicable taxes and charges $387,395 including HST and all applicable charges $348,862 net of HST recoveries The total potential contract award including all option years is $1,678,378 net of HST recoveries, $1,863,764 including all applicable taxes and charges and $1,649,349 net of all applicable taxes and charges. The above cost calculations reflect an estimated 3 percent in Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3009835154 Description: For provision of Electrical Services for Seniors Services and Long-Term Care Division for a period of two (2) years, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) separate one (1) year. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Kudlak-Baird 1982 Limited Contract Award Value: $642,745 net of all applicable taxes and charges $726,302 including HST and all applicable charges $654,057 net of HST recoveries Contract is expected to start on Date of Award and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024) $ 328,314 net of all applicable taxes and charges $ 370,995 including HST and all applicable charges $ 334,092 net of HST recoveries Option Year 2 (January 1, 2025 to December 31, 2025) $335,463 net of all applicable taxes and charges $379,073 including HST and all applicable charges $341,367 net of HST recoveries Option Year 3 (January 1, 2026 to December 31, 2026) $342,827 net of all applicable taxes and charges $387,395 including HST and all applicable charges $348,862 net of HST recoveries The total potential contract award including all option years is $1,678,378 net of HST recoveries, $1,863,764 including all applicable taxes and charges and $1,649,349 net of all applicable taxes and charges. The above cost calculations reflect an estimated 3 percent in Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.
BA172.2adopted
Solicitation Issued: November 10, 2021 Call Closed: December 14, 2021 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received for including bid price Supplier Name Bid Price (excluding H.S.T.) Roy Foss Chevrolet Buick GMC $1,352,690.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 19, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Number Doc3178386127 Description: For the non-exclusive supply of all labour, materials and equipment necessary by an authorized General Motors dealership to perform warranty and non-warranty repairs, preventative maintenance inspections, suspension, body work and disinfection auto-detailing cleaning on various General Motors light and medium-duty vehicles (Class 1 through Class 5), along with other non-GM light duty vehicles, to the City of Toronto's Toronto Paramedic Services Division, for a contract term beginning on February 13, 2022 and ending February 12, 2023, with the option to renew the Contract for four (4) additional, separate one (1) year periods, at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Paramedic Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Roy Foss Chevrolet Buick GMC. Contract Award Value: $1,623,228 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $1,834,248 including HST and all applicable charges $1,651,797 net of HST recoveries Contract is expected to start on February 13, 2022, and end on February 12, 2023. Option Year 1: (February 13, 2023 to February 12, 2024) $1,671,925 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $1,889,275 including HST and all applicable charges $1,701,351 net of HST recoveries Option Year 2: (February 13, 2024 to February 12, 2025) $1,722,083 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $1,945,953 including HST and all applicable charges $1,752,391 net of HST recoveries Option Year 3: (February 13, 2025 to February 12, 2026) $1,773,745 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $2,004,332 including HST and all applicable charges $1,804,963 net of HST recoveries Option Year 4: (February 13, 2026 to February 12, 2027) $1,826,957 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $2,064,462 including HST and all applicable charges $1,859,112 net of HST recoveries The total potential contract award including all option years is $9,738,270 including all applicable taxes and charges and $8,617,938 net of all applicable taxes and charges. The total potential cost to the City including option years is $8,769,614 net of HST recoveries The above cost calculations reflect an estimated 3 percent in Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Number Doc3178386127 Description: For the non-exclusive supply of all labour, materials and equipment necessary by an authorized General Motors dealership to perform warranty and non-warranty repairs, preventative maintenance inspections, suspension, body work and disinfection auto-detailing cleaning on various General Motors light and medium-duty vehicles (Class 1 through Class 5), along with other non-GM light duty vehicles, to the City of Toronto's Toronto Paramedic Services Division, for a contract term beginning on February 13, 2022 and ending February 12, 2023, with the option to renew the Contract for four (4) additional, separate one (1) year periods, at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Paramedic Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Roy Foss Chevrolet Buick GMC. Contract Award Value: $1,623,228 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $1,834,248 including HST and all applicable charges $1,651,797 net of HST recoveries Contract is expected to start on February 13, 2022, and end on February 12, 2023. Option Year 1: (February 13, 2023 to February 12, 2024) $1,671,925 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $1,889,275 including HST and all applicable charges $1,701,351 net of HST recoveries Option Year 2: (February 13, 2024 to February 12, 2025) $1,722,083 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $1,945,953 including HST and all applicable charges $1,752,391 net of HST recoveries Option Year 3: (February 13, 2025 to February 12, 2026) $1,773,745 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $2,004,332 including HST and all applicable charges $1,804,963 net of HST recoveries Option Year 4: (February 13, 2026 to February 12, 2027) $1,826,957 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $2,064,462 including HST and all applicable charges $1,859,112 net of HST recoveries The total potential contract award including all option years is $9,738,270 including all applicable taxes and charges and $8,617,938 net of all applicable taxes and charges. The total potential cost to the City including option years is $8,769,614 net of HST recoveries The above cost calculations reflect an estimated 3 percent in Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.
BA172.3adopted
Solicitation Issued: December 17, 2021 Solicitation Closed: December 30 2021 Number of Addenda Issued: Zero (0) Number of Bids: Two (2) Table 2: Summary of Bids Received for including bid price Supplier Name Bid Price (including 20 percent Miscellaneous, excluding H.S.T.) Pitney Bowes of Canada Ltd. $818,799.12 Quadient Canada * $666,570.96 *Supplier was deemed non-compliant for not meeting the mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 19, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3292311283 Description: For the non-exclusive rental, supply, delivery, installation, maintenance and support of one (1) fully integrated Network Mail Management System for a period of sixty (60) months from date of award. Recommended Supplier: Pitney Bowes of Canada Ltd. Contract Award Value: $ 818,799 net of all applicable taxes and charges (including additional 20 percent for miscellaneous items) $ 925,243 including HST and all applicable charges $ 833,210 net of HST recoveries Contract is expected to start on date of award for a period of sixty (60) months.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3292311283 Description: For the non-exclusive rental, supply, delivery, installation, maintenance and support of one (1) fully integrated Network Mail Management System for a period of sixty (60) months from date of award. Recommended Supplier: Pitney Bowes of Canada Ltd. Contract Award Value: $ 818,799 net of all applicable taxes and charges (including additional 20 percent for miscellaneous items) $ 925,243 including HST and all applicable charges $ 833,210 net of HST recoveries Contract is expected to start on date of award for a period of sixty (60) months.