Non-competitive Contract With iLookabout for the Subscription and Use of their Real Property Tax Analytics Software Platform

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The decision

2022-07-19 · Toronto City Council · adopted

As filed

City Council on July 19, 20, 21 and 22, 2022, adopted the following: 1. City Council authorize the Chief Financial Officer and Treasurer to renew the non-competitive contract with iLookabout for the annual subscription and use of Real Property Tax Analytics software platform at a cost estimated not to exceed $320,700 net of all applicable taxes and charges ($326,344.32 net of Harmonized Sales Tax recoveries), for a four-year

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period from January 1, 2022 to Dec 31, 2025, on terms and conditions satisfactory to the Chief Financial Officer and Treasurer and in a form satisfactory to the City Solicitor.

On the agenda

As the city filed it

The purpose of this report is to request authority to negotiate and enter into a non- competitive contract agreement with iLookabout for the continued subscription and use of their Real Property Tax Analytics software platform by the Revenue Services and Corporate Real Estate Divisions. The contract period would begin on January 1, 2022 and end on December 31, 2025, for the total amount of $326,344.32, net of Harmonized Sales Tax recoveries.

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The iLookabout Real Property Tax Analytics software and data subscription system provides property assessment benchmarking and property tax management services based on data from a variety of sources that is proprietary to iLookabout and not available from another vendor. These sources include iLOOKABOUT streetscape™ imagery and information from third party sources such as mapping software, Municipal Property Assessment Corporation assessment roll information, and site and building information. Since 2017, the use of the Real Property Tax Analytics software has been an important tool to help Revenue Services fulfill audit requirements and to improve automation of the analysis process conducted every year by Revenue Services' Assessment and Analysis Unit to identify and initiate assessment appeals for under-assessed or incorrectly assessed properties. Staff from Corporate Real Estate Management also use the Real Property Tax Analytics software to support their work in property management and lease administration, acquisition, dispositions, property appraisals, and assessments reviews. This report also identifies previous expenditures for this software service that have been incurred for the period January 2017 to December 31, 2021 inclusive, at a total value of $364,380.20 net of Harmonized Sales Tax. City Council approval is required in accordance with Toronto Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per Toronto Municipal Code Chapter 71, Financial Control, Section 71-11A.

Staff recommended

The Controller and the the Acting Chief Purchasing Officer, Purchasing and Materials Management recommend that: 1. City Council grant authority to the Chief Financial Officer and Treasurer to renew the non-competitive contract with iLookabout for the annual subscription and use of Real Property Tax Analytics software platform at a cost estimated not to exceed $320,700 net of all applicable taxes and charges ($326,344.32

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net of Harmonized Sales Tax recoveries), for a four-year period from January 1, 2022 to Dec 31, 2025, on terms and conditions satisfactory to the Chief Financial Officer and Treasurer and in a form satisfactory to the City Solicitor.

Considered

2022-07-04 · General Government and Licensing Committee · adopted
Decision as filed
The General Government and Licensing Committee recommend that: 1. City Council authorize the Chief Financial Officer and Treasurer to renew the non-competitive contract with iLookabout for the annual subscription and use of Real Property Tax Analytics software platform at a cost estimated not to exceed $320,700 net of all applicable taxes and charges ($326,344.32 net of Harmonized Sales Tax recoveries), for a four-year
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period from January 1, 2022 to Dec 31, 2025, on terms and conditions satisfactory to the Chief Financial Officer and Treasurer and in a form satisfactory to the City Solicitor.
2022-07-19 · Toronto City Council · adopted

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