The filed record
Award of Ariba Document Number 3551038978 to Shutter Professionals Inc., for the Supply, Installation, and Repair of Window Shades and Blinds for Various City of Toronto Divisions
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The decision
2022-11-30 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 24, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3551038978 Description: For the Supply, Installation and Repair of Window Shades and Blinds for various City of Toronto Divisions a period for one (1) year from January 1, 2023, to December 31, 2023, with the option to renew the contract for four (4) additional separate one (1) year periods.
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Should the option(s) be exercised, then the Executive Director, Corporate Real Estate, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Toronto Police Service participated in this competition and will be seeking authority to award contract to Shutter Professionals Inc. from their Board and will manage the subsequent contract independently from the City. Recommended Suppliers: Shutter Professionals Inc. Contract Award Value: $801,721 net of all applicable taxes and charges $905,945 including HST and all applicable charges $815,831 net of HST recoveries The Contract is expected to start on January 1, 2023, and end on December 31, 2023. Option Year 1 (January 1, 2024, to December 31, 2024) $825,773 net of all applicable taxes and charges $933,123 including HST and all applicable charges $840,306 net of HST recoveries Option Year 2 (January 1, 2025, to December 31, 2025) $850,546 net of all applicable taxes and charges $961,117 including HST and all applicable charges $865,516 net of HST recoveries Option Year 3 (January 1, 2026, to December 31, 2026) $876,062 net of all applicable taxes and charges $989,951 including HST and all applicable charges $891,481 net of HST recoveries Option Year 4 (January 1, 2027, to December 31, 2027) $902,344 net of all applicable taxes and charges $1,019,649 including HST and all applicable charges $918,226 net of HST recoveries The total potential cost to the City including all option years is $4,331,360 net of HST recoveries, $4,809,785 including HST and all applicable charges and $4,256,447 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
On the agenda
As the city filed it
Solicitation Issued: June 29, 2022 Solicitation Closed: August 17, 2022 Number of Addenda Issued: Six (6) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST)* TDC Renovation Inc. $5,380,105** Shutter Professionals Inc. $5,856,916 * The Evaluated Bid Price includes pricing for Toronto Police Service, but the latter's award is not included in this Bid Award Panel process or the contract award value. ** Supplier was found non-compliant with mandatory requirements.
Staff recommended
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Ariba Document Number 3551038978 Description: For the Supply, Installation and Repair of Window Shades and Blinds for various City of Toronto Divisions a period for one (1) year from January 1, 2023, to December 31, 2023, with the option to renew the contract for four (4) additional separate one (1) year periods.
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Should the option(s) be exercised, then the Executive Director, Corporate Real Estate, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Toronto Police Service participated in this competition and will be seeking authority to award contract to Shutter Professionals Inc. from their Board and will manage the subsequent contract independently from the City. Recommended Suppliers: Shutter Professionals Inc. Contract Award Value: $801,721 net of all applicable taxes and charges $905,945 including HST and all applicable charges $815,831 net of HST recoveries The Contract is expected to start on January 1, 2023, and end on December 31, 2023. Option Year 1 (January 1, 2024, to December 31, 2024) $825,773 net of all applicable taxes and charges $933,123 including HST and all applicable charges $840,306 net of HST recoveries Option Year 2 (January 1, 2025, to December 31, 2025) $850,546 net of all applicable taxes and charges $961,117 including HST and all applicable charges $865,516 net of HST recoveries Option Year 3 (January 1, 2026, to December 31, 2026) $876,062 net of all applicable taxes and charges $989,951 including HST and all applicable charges $891,481 net of HST recoveries Option Year 4 (January 1, 2027, to December 31, 2027) $902,344 net of all applicable taxes and charges $1,019,649 including HST and all applicable charges $918,226 net of HST recoveries The total potential cost to the City including all option years is $4,331,360 net of HST recoveries, $4,809,785 including HST and all applicable charges and $4,256,447 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
On the record
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