Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA3.1adopted
Solicitation Issued: July 22, 2022 Solicitation Closed: August 17, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Utility Force Construction Inc. $6,313,875* 614128 Ontario Ltd. o/a Trisan Construction $6,416,750 OJCR Construction Ltd. $6,590,000** Finch Paving (1993) Inc. $7,198,250 *Pursuant to the Request for Tender document the contract award value includes contingency. **Supplier found to be non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 24, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3589421616 (Part A), Contract Number 22TW-DC-322OCS. Description: Repair of Sewer Systems and Appurtenance at Various Locations within the City of Toronto - Part A Wards: 10, 11, 13, 14, 15, 16, 19, 20, 21, 22, 23, 24 and 25 (22TW-DC-322OCS) from date of award to June 30, 2023, with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period be exercised, then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: Utility Force Construction Inc. Contract Award Value: $6,613,875 net of all applicable taxes and charges $7,473,679 including all applicable taxes and charges $6,730,279 net of HST recoveries Contract is expected to start on the date of award to June 30, 2023. Option Period 1 (July 1, 2023, to June 30, 2024) $6,812,291 net of all applicable taxes and charges $7,697,889 including all applicable taxes and charges $6,932,188 net of HST recoveries The total contract award including all option period is $13,426,166 net of all applicable taxes and charges and $15,171,568 including all applicable taxes and charges. The total potential cost to the City including the option period is $13,662,467 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3589421616 (Part A), Contract Number 22TW-DC-322OCS. Description: Repair of Sewer Systems and Appurtenance at Various Locations within the City of Toronto - Part A Wards: 10, 11, 13, 14, 15, 16, 19, 20, 21, 22, 23, 24 and 25 (22TW-DC-322OCS) from date of award to June 30, 2023, with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period be exercised, then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: Utility Force Construction Inc. Contract Award Value: $6,613,875 net of all applicable taxes and charges $7,473,679 including all applicable taxes and charges $6,730,279 net of HST recoveries Contract is expected to start on the date of award to June 30, 2023. Option Period 1 (July 1, 2023, to June 30, 2024) $6,812,291 net of all applicable taxes and charges $7,697,889 including all applicable taxes and charges $6,932,188 net of HST recoveries The total contract award including all option period is $13,426,166 net of all applicable taxes and charges and $15,171,568 including all applicable taxes and charges. The total potential cost to the City including the option period is $13,662,467 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.
BA3.2adopted
Solicitation Issued: September 26, 2022 Solicitation Closed: October 26, 2022 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price for Contract Number 22TW-DC-324OCS (Part A) Supplier Name Bid Price (excluding H.S.T.) Ojcr Construction Ltd. $2,289,000* 614128 Ontario Ltd. o/a Trisan Construction $2,381,750 Utility Force Construction Inc. $2,936,750 Finch Paving (1993) Inc. $2,965,250 Rafat General Contractor Inc. $3,213,750 *Pursuant to the Request for Tender document the contract award value includes contingency. Table 3 : Summary of Bids Received including bid price for Contract Number 22TW-DC-325OCS (Part B) Supplier Name Bid Price (excluding H.S.T.) Ojcr Construction Ltd. $1,778,600* Finch Paving (1993) Inc. $2,029,500 614128 Ontario Ltd. o/a Trisan Construction $2,132,700 Utility Force Construction Inc. $2,367,750 Rafat General Contractor Inc. $2,601,500 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 24, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3672996125, Contract Number 22TW-DC-324OCS (Part A) and 22TW-DC-325OCS (Part B). Description: Repair of Water Systems and Appurtenance at Various Locations within the City of Toronto - Part A Wards: 10, 11, 13, 14, 15, 16, 19, 20, 21, 22, 23, 24, and 25 (22TW-DC-324OCS) and Part B Wards: 1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 17, and 18 (22TW-DC-325OCS) from date of award to June 30, 2023 with the option to renew the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period be exercised then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: Ojcr Construction Ltd. Part B: Ojcr Construction Ltd. Contract Award Value: Part A - Ojcr Construction Ltd. $2,539,000 net of all applicable taxes and charges $2,869,070 including all applicable taxes and charges $2,583,686 net of HST recoveries Contract is expected to start on the date of award to June 30, 2023. Option Year 1- July 1, 2023, to June 30, 2024 $2,615,170 net of all applicable taxes and charges $2,955,142 including all applicable taxes and charges $2,661,197 net of HST recoveries The total potential contract award for OJCR Construction Ltd. for Part A including the option year is $5,154,170 net of all applicable taxes and charges and $5,824,212 including all applicable taxes and charges. The total potential cost to the City for OJCR Construction Ltd., for Part A including the option period is $5,244,883 net of HST recoveries. Part B - Ojcr Construction Ltd. $2,028,600 net of all applicable taxes and charges $2,292,318 including all applicable taxes and charges $2,064,303 net of HST recoveries Contract is expected to start on the date of award to June 30, 2023. Option Year 1 - July 1, 2023, to June 30, 2024 $2,089,458 net of all applicable taxes and charges $2,361,088 including all applicable taxes and charges $2,126,232 net of HST recoveries The total contract award for OJCR Construction Ltd. for Part B including the option year is $4,118,058 net of all applicable taxes and charges and $4,653,406 including all applicable taxes and charges. The total potential cost to the City for OJCR Construction Ltd. for Part B including the option period is $4,190,536 net of HST recoveries. The total potential contract award including all option year is $9,272,228 net of all taxes and charges and $10,477,618 including all applicable taxes and charges. The total potential cost to the City including the option year for all parts is $9,435,419 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3672996125, Contract Number 22TW-DC-324OCS (Part A) and 22TW-DC-325OCS (Part B). Description: Repair of Water Systems and Appurtenance at Various Locations within the City of Toronto - Part A Wards: 10, 11, 13, 14, 15, 16, 19, 20, 21, 22, 23, 24, and 25 (22TW-DC-324OCS) and Part B Wards: 1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 17, and 18 (22TW-DC-325OCS) from date of award to June 30, 2023 with the option to renew the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period be exercised then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A: Ojcr Construction Ltd. Part B: Ojcr Construction Ltd. Contract Award Value: Part A - Ojcr Construction Ltd. $2,539,000 net of all applicable taxes and charges $2,869,070 including all applicable taxes and charges $2,583,686 net of HST recoveries Contract is expected to start on the date of award to June 30, 2023. Option Year 1- July 1, 2023, to June 30, 2024 $2,615,170 net of all applicable taxes and charges $2,955,142 including all applicable taxes and charges $2,661,197 net of HST recoveries The total potential contract award for OJCR Construction Ltd. for Part A including the option year is $5,154,170 net of all applicable taxes and charges and $5,824,212 including all applicable taxes and charges. The total potential cost to the City for OJCR Construction Ltd., for Part A including the option period is $5,244,883 net of HST recoveries. Part B - Ojcr Construction Ltd. $2,028,600 net of all applicable taxes and charges $2,292,318 including all applicable taxes and charges $2,064,303 net of HST recoveries Contract is expected to start on the date of award to June 30, 2023. Option Year 1 - July 1, 2023, to June 30, 2024 $2,089,458 net of all applicable taxes and charges $2,361,088 including all applicable taxes and charges $2,126,232 net of HST recoveries The total contract award for OJCR Construction Ltd. for Part B including the option year is $4,118,058 net of all applicable taxes and charges and $4,653,406 including all applicable taxes and charges. The total potential cost to the City for OJCR Construction Ltd. for Part B including the option period is $4,190,536 net of HST recoveries. The total potential contract award including all option year is $9,272,228 net of all taxes and charges and $10,477,618 including all applicable taxes and charges. The total potential cost to the City including the option year for all parts is $9,435,419 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.
BA3.3adopted
Solicitation Issued: June 29, 2022 Solicitation Closed: August 17, 2022 Number of Addenda Issued: Six (6) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST)* TDC Renovation Inc. $5,380,105** Shutter Professionals Inc. $5,856,916 * The Evaluated Bid Price includes pricing for Toronto Police Service, but the latter's award is not included in this Bid Award Panel process or the contract award value. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 24, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3551038978 Description: For the Supply, Installation and Repair of Window Shades and Blinds for various City of Toronto Divisions a period for one (1) year from January 1, 2023, to December 31, 2023, with the option to renew the contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Executive Director, Corporate Real Estate, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Toronto Police Service participated in this competition and will be seeking authority to award contract to Shutter Professionals Inc. from their Board and will manage the subsequent contract independently from the City. Recommended Suppliers: Shutter Professionals Inc. Contract Award Value: $801,721 net of all applicable taxes and charges $905,945 including HST and all applicable charges $815,831 net of HST recoveries The Contract is expected to start on January 1, 2023, and end on December 31, 2023. Option Year 1 (January 1, 2024, to December 31, 2024) $825,773 net of all applicable taxes and charges $933,123 including HST and all applicable charges $840,306 net of HST recoveries Option Year 2 (January 1, 2025, to December 31, 2025) $850,546 net of all applicable taxes and charges $961,117 including HST and all applicable charges $865,516 net of HST recoveries Option Year 3 (January 1, 2026, to December 31, 2026) $876,062 net of all applicable taxes and charges $989,951 including HST and all applicable charges $891,481 net of HST recoveries Option Year 4 (January 1, 2027, to December 31, 2027) $902,344 net of all applicable taxes and charges $1,019,649 including HST and all applicable charges $918,226 net of HST recoveries The total potential cost to the City including all option years is $4,331,360 net of HST recoveries, $4,809,785 including HST and all applicable charges and $4,256,447 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Ariba Document Number 3551038978 Description: For the Supply, Installation and Repair of Window Shades and Blinds for various City of Toronto Divisions a period for one (1) year from January 1, 2023, to December 31, 2023, with the option to renew the contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Executive Director, Corporate Real Estate, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Toronto Police Service participated in this competition and will be seeking authority to award contract to Shutter Professionals Inc. from their Board and will manage the subsequent contract independently from the City. Recommended Suppliers: Shutter Professionals Inc. Contract Award Value: $801,721 net of all applicable taxes and charges $905,945 including HST and all applicable charges $815,831 net of HST recoveries The Contract is expected to start on January 1, 2023, and end on December 31, 2023. Option Year 1 (January 1, 2024, to December 31, 2024) $825,773 net of all applicable taxes and charges $933,123 including HST and all applicable charges $840,306 net of HST recoveries Option Year 2 (January 1, 2025, to December 31, 2025) $850,546 net of all applicable taxes and charges $961,117 including HST and all applicable charges $865,516 net of HST recoveries Option Year 3 (January 1, 2026, to December 31, 2026) $876,062 net of all applicable taxes and charges $989,951 including HST and all applicable charges $891,481 net of HST recoveries Option Year 4 (January 1, 2027, to December 31, 2027) $902,344 net of all applicable taxes and charges $1,019,649 including HST and all applicable charges $918,226 net of HST recoveries The total potential cost to the City including all option years is $4,331,360 net of HST recoveries, $4,809,785 including HST and all applicable charges and $4,256,447 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.