Purchasing and Procurement System

The Public Gallery wrote no story on this item. What follows is the city’s own record of what happened to it, as filed: nothing on this page is summarised or scored by us.

As the city filed it

Staff were advised by the City of Toronto that its Request for Purchasing Goods and Services ("RPGS") used by Exhibition Place is coming to its end of useful life as the City moves to full integration within its current SAP environment. This change will occur in late spring 2023 and therefore the City will stop supporting users of RPGS. In March 2022, staff reviewed four software systems with the aim to worked towards replacing RPGS and improving our procurement, purchasing, and related processes.

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A Statement of Work was done with PairSoft, a third-party partner working with our current provider for our financial and reporting systems. PairSoft role was to work with Exhibition Place to implement a fully integrated purchasing solution with our ERP System, Microsoft Great Plains. In the winter of 2022 Exhibition Place implemented a new e-Procurement Portal with Bonfire Interactive (Bonfire), making the procurement process for vendors more efficient and easier for companies to submit Request for Quotations and Request for Proposals including the evaluations.

Staff recommended

The Chief Executive Officer recommends that: 1. The Board receive this report for information.

Purchasing and Procurement System

The decision

As filed

On the agenda

As the city filed it

Staff recommended

On the record

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