Non-Competitive Procurement Request with R Courier for the Provision of Courier Services for the Distribution and Transportation of Vaccine and Non-Medical Supplies for Toronto Public Health

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The decision

2023-10-02 · General Government Committee · adopted

As filed

The General Government Committee: 1. In accordance with Section 71-11.1C of City of Toronto Municipal Code Chapter 71, Financial Control, authorized an non-competitive procurement to R Courier for the provision of courier services for the distribution and transportation of vaccine and non-medical supplies from the central warehouse facility to clinics across the City of Toronto for an amount of $132,670 for work already

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completed, excluding all applicable taxes and charges ($135,004.99 net of Harmonized Sales Tax recoveries) for the period of January 1, 2023 to May 31, 2023.

On the agenda

As the city filed it

This report is to request authority from the General Government Committee to issue a purchase order to pay for outstanding invoices for work already completed through a non-competitive procurement process with R Courier. Toronto Public Health signed the blanket contract 47023417 with R Courier on February 12, 2021, for the provision of courier services for Toronto Public Health for the distribution and transportation of vaccine and non-medical supplies from a central warehouse facility to fixed site and mobile clinics across the City of Toronto.

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The clinics provide vaccinations for COVID-19 and vaccines administered under the School Immunization Program. This procurement supports the COVID-19 pandemic response as Toronto Public Health continues to distribute COVID-19 vaccinations to the residents. Contract 47023417 with R Courier expired December 31, 2022 but has been extended several times to meet the courier needs for operating vaccination clinics. The services cannot be obtained through competitive procurement as R-Courier is already providing the services and are already familiar with the demands / requirements of the immunization clinics. The competitive process will take a long time to conclude and will cause service disruption. This report requests to establish a purchase order in the amount of $132,670.00 ($135,004.99 net of Harmonized Sales Tax recoveries) for outstanding invoices from January 1, 2023, to May 31, 2023. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.

Staff recommended

The Medical Officer of Health, and the Chief Procurement Officer recommend that: 1. General Government Committee, in accordance with Section 71-11.1C of City of Toronto Municipal Code Chapter 71, Financial Control authorize an non-competitive procurement to R Courier for the provision of courier services for the distribution and transportation of vaccine and non-medical supplies from the central warehouse facility to

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clinics across the City of Toronto for an amount of $132,670 for work already completed, excluding all applicable taxes and charges ($135,004.99 net of Harmonized Sales Tax recoveries) for the period of January 1, 2023 to May 31, 2023.

On the record

The item as the City filed it

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