The filed record
Amendment to Blanket Contract Number 47023050 with the State Group Inc., for Maintenance and Repair of Electrical and Emergency Power Backup Systems
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The decision
2023-10-30 · General Government Committee · adopted
As filed
The General Government Committee: 1. By Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), amended non-competitive contract number 47023050 issued to the State Group Inc., for Electrical and Emergency Power Backup Systems at select City properties hosting Critical Services in the amount of $425,000 net of all taxes and charges ($432,480 net of Harmonized Sales Tax recoveries), increasing the overall contract value from $999,137 to $1,424,137 net of all taxes and charges ($1,449,202 net of Harmonized Sales Tax Recoveries).
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2. Extended the validity date of non-competitive contract number 47034050 from October 31, 2023 to February 29, 2024.
On the agenda
As the city filed it
The purpose of this report is to request the General Government Committee authority to amend Blanket Contract 47023050 issued to the State Group Inc. to continue providing the maintenance and repair of electrical and emergency power backup systems at three critical City properties for an additional amount of $425,000 net of taxes and charges ($432,480 net of Harmonized Sales Tax recoveries), increasing the overall contract value from $999,137 to $1,424,137 net of all taxes and charges ($1,449,202 net of Harmonized Sales Tax Recoveries) and to extend the contract validity date for an additional four months from October 31, 2023 to February 29, 2024.
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This amendment is required to ensure business continuity at three City properties that host critical services supporting Toronto Fire Services, Toronto Police Services, Toronto Paramedic Services, and Toronto Water. Corporate Real Estate Management, in collaboration with Purchasing and Materials Management, issued a competitive solicitation for the provision of Maintenance and Repair of the Electrical and Emergency Power Backup Systems at select City properties hosting critical services to replace the existing Blanket Contract 47023050 with the State Group Inc. which expires October 31, 2023 and is currently overspent by $53,352. However, the lowest received bid materially exceeded the allocated budget amount, which has resulted in the need to cancel the solicitation, revisit the call package and results, and re-issue the competitive solicitation through Purchasing and Materials Management. The award of the reissued competitive contract is expected to be in the first quarter of 2024. This approach ensures Corporate Real Estate Management stays within the allocated funding amount for this contract while critical services are maintained. City Council approval is required by Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.
Staff recommended
The Executive Director, Corporate Real Estate Management and the Chief Procurement Officer recommend that: 1. The General Government Committee by Section 71-11.1. C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law) grants authority to amend non-competitive contract number 47023050 issued to the State Group Inc. for Electrical and Emergency Power Backup Systems at select City properties hosting Critical Services in the amount of $425,000 net of all taxes and charges ($432,480 net of Harmonized Sales Tax recoveries), increasing the overall contract value from $999,137 to $1,424,137 net of all taxes and charges ($1,449,202 net of Harmonized Sales Tax Recoveries).
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2. Extending the validity date of non-competitive contract number 47034050 from October 31, 2023 to February 29, 2024.
On the record
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