Award of Ariba Document Number 3763162663 to Crestline Coach Ltd., for the non-exclusive supply and delivery of New Ambulances for the Toronto Paramedic Services

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The decision

2023-12-06 · General Government Committee · amended

As filed

The General Government Committee: 1. In accordance with Section 195-8.5 of Toronto Municipal Code Chapter 195 (Purchasing By-Law) authorized the Chief, Toronto Paramedic Services to award and enter into an agreement with Crestline Coach Ltd., being the lowest bidder meeting the specifications of Request for Quotations Ariba Document Number 3763162663, for the non-exclusive supply and delivery of new ambulances, in the

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amount of $73,430,567 net of all applicable taxes and charges, ($74,722,945 net of Harmonized Sales Tax recoveries) and in accordance with the Request for Quotation requirements.

On the agenda

As the city filed it

The purpose of this report is to advise of the results of Request for Quotation Ariba Document Number 3763162663 for the non-exclusive supply and delivery of new ambulances for the Toronto Paramedic Services Division and seek authority to award a contract to the lowest bidder. The total potential contract value exceeds the $20 million limit of the Bid Award Panel to award. The Request for Quotation Ariba Document Number 3763162663 was posted for a competitive procurement for the non-exclusive supply and delivery of new ambulances for the Toronto Paramedic Services Division, for an initial one-year term, with the option to renew the Contract for four (4) additional separate optional years at the sole discretion of the City and subject to budget approval(s).

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Should the optional year(s) be exercised then the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Toronto Paramedic Services' fleet experiences significant wear involving mechanical, electrical, and interior components as a result of the 24/7 nature of the division's operations. This wear has been amplified by the inability to regularly replace ambulances due to parts shortages and supply chain issues experienced during the COVID-19 pandemic. These parts shortages and supply chain issues have now been resolved to the point where orders for new ambulances can be fulfilled by manufacturers. Therefore, Toronto Paramedic Services is requesting authorization to enter into an agreement with Crestline Coach Ltd. for the non-exclusive supply and delivery of new ambulances to replace existing vehicles, and ensure the continued safety and reliability of Toronto Paramedic Services' fleet.

Staff recommended

The Chief of Toronto Paramedic Services and the Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 195-8.5 of Toronto Municipal Code Chapter 195 (Purchasing By-Law) authorizes the Chief, Toronto Paramedic Services to award and enter into an agreement with Crestline Coach Ltd., being the lowest bidder meeting the specifications of Request for Quotations Ariba Document

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Number 3763162663, for the non-exclusive supply and delivery of new ambulances, in the amount of $73,430,567 net of all applicable taxes and charges, ($74,722,945 net of Harmonized Sales Tax recoveries) and in accordance with the Request for Quotation requirements.

On the record

The item as the City filed it

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