Award of Sourcewell Solicitation Number 011723-VCE to Strongco Limited Partnership for the Supply and Delivery of Volvo L150H Articulated Loaders with Related Accessories, Attachments and Supplies for Fleet Services

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The decision

2024-11-20 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 14, 2024) from the Chief Procurement Officer: Solicitation Number: Sourcewell Request for Proposal Number: 011723-VCE Sourcing Project: WS4824662519 Description: Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Volvo and issue a purchase order to their local dealer, Strongco Limited Partnership for non-exclusive supply and delivery of Four (4) Volvo L150H Articulated Loaders (diesel fueled) with related accessories and attachments, with an option to purchase an additional Four (4) units in 2026, Five (5) units in 2027, pending budget availability.

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Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Four (4) units in 2028. This contract is for four (4) years, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award. Recommended Supplier: Strongco Limited Partnership, An Authorized Distributor of Volvo Heavy Construction Equipment Potential Initial Contract Award Value (2025-2027) $ 11,436,316 net of all applicable taxes and charges $ 12,923,037 including HST and all applicable charges. $ 11,637,595 net of HST recoveries The contract is expected to start from date of Award, and end on April 14, 2027 This contract may be extended for a fifth year at the discretion of the Sourcewell to April 13, 2028. Potential Optional Contract Award Value (2027-2028) $ 3,861,868 net of all applicable taxes and charges $ 4,363,910 including HST and all applicable charges. $ 3,929,836 net of HST recoveries Total Potential Contract Award Value (2025-2028) $ 15,298,183 net of all applicable taxes and charges $ 17,286,947 including HST and all applicable charges. $ 15,567,431 net of HST recoveries

On the agenda

As the city filed it

Solicitation Issued: November 15, 2022 Solicitation Closed: January 17, 2023 Number of Addenda Issued: Five (5) Number of Bids: Eighteen (18)

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell Request for Proposal Number: 011723-VCE Sourcing Project: WS4824662519 Description: Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Volvo and issue a purchase order to their local dealer, Strongco Limited Partnership for non-exclusive supply and delivery of Four (4) Volvo L150H Articulated Loaders (diesel fueled) with related accessories and attachments, with an option to purchase an additional Four (4) units in 2026, Five (5) units in 2027, pending budget availability.

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On the record

The item as the City filed it