Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA107.1adopted
Solicitation Issued: July 5, 2024 Solicitation Closed: August 7, 2024 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price (Lot 1) Supplier Name Bid Price (excluding H.S.T.) Quadra Chemicals Ltd. $2,297,883.75 SNF Canada Ltd. $2,650,500.00* Brenntag Canada Inc.. $3,159,110.00 *Pursuant to the Request for Quotation document the contract award value includes contingency. Table 3: Summary of Bids Received including bid price (Lot 2) Supplier Name Bid Price (excluding H.S.T.) SNF Canada Ltd. $7,577,400.00 Quadra Chemicals Ltd. $7,964,957.00* Brenntag Canada Inc.. $9,709,360.00 *Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 14, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4619018927 Description: Supply and Delivery of Water-Soluble Polyelectrolyte for Sludge Thickening (Lot 1) and for Sludge Dewatering (Lot 2) for Toronto Water from January 1, 2025 to December 31, 2026 with the option in favour of the City to extend the term of the agreement on the same terms and conditions for up to three (3) additional separate one (1) year periods at the sole discretion of the City an subject to budget approval. Should the option year be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Suppliers: Quadra Chemicals Ltd. (Lot 1) SNF Canada Ltd. (Lot 2) Contract Award Value: Quadra Chemicals Ltd. (Lot 1) $2,337,884 net of all applicable taxes and $2,641,809 including HST and all applicable charges $2,379,031 net of HST recoveries Contract is expected to start on January 1, 2025 and end on December 31, 2026. Option Year 1 (January 1, 2027 to December 31, 2027) $1,203,410 net of all applicable taxes and charges $1,359,853 including HST and all applicable charges $1,224,590 net of HST recoveries Option Year 2 (January 1, 2028 to December 31, 2028) $1,238,912 net of all applicable taxes and charges $1,399,971 including HST and all applicable charges $1,260,717 net of HST recoveries Option Year 3 (January 1, 2029 to December 31, 2029) $1,275,480 net of all applicable taxes and charges $1,441,292 including HST and all applicable charges $1,297,928 net of HST recoveries The total potential contract award including all option years is $6,055,686 net of all taxes and charges and $6,842,925 including all applicable taxes and charges. The total potential cost to the City including all option years is $6,162,266 net of HST recoveries. SNF Canada Ltd. (Lot 2) $7,617,400 net of all applicable taxes and charges $8,607,662 including HST and all applicable charges $7,751,466 net of HST recoveries Contract is expected to start on January 1, 2025 and end on December 31, 2026. Option Year 1 (January 1, 2027 to December 31, 2027) $3,922,361 net of all applicable taxes and charges $4,432,268 including HST and all applicable charges $3,991,395 net of HST recoveries Option Year 2 (January 1,2028 to December 31, 2028) $4,039,432 net of all applicable taxes and charges $4,564,558 including HST and all applicable charges $4,110,526 net of HST recoveries Option Year 3 (January 1,2029 to December 31, 2029) $4,160,015 net of all applicable taxes and charges $4,700,817 including HST and all applicable charges $4,233,231 net of HST recoveries The total potential contract award including all option years is $19,739,208 net of all taxes and charges and $22,305,305 including all applicable taxes and charges. The total potential cost to the City including all option years is $20,086,618 net of HST recoveries. The combined total potential contract award including all option years is $25,794,894 net of all taxes and charges and $29,148,230 including all applicable taxes and charges. The total potential cost to the City including the option years for both contracts is $26,248,884 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4619018927 Description: Supply and Delivery of Water-Soluble Polyelectrolyte for Sludge Thickening (Lot 1) and for Sludge Dewatering (Lot 2) for Toronto Water from January 1, 2025 to December 31, 2026 with the option in favour of the City to extend the term of the agreement on the same terms and conditions for up to three (3) additional separate one (1) year periods at the sole discretion of the City an subject to budget approval. Should the option year be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Suppliers: Quadra Chemicals Ltd. (Lot 1) SNF Canada Ltd. (Lot 2) Contract Award Value: Quadra Chemicals Ltd. (Lot 1) $2,337,884 net of all applicable taxes and $2,641,809 including HST and all applicable charges $2,379,031 net of HST recoveries Contract is expected to start on January 1, 2025 and end on December 31, 2026. Option Year 1 (January 1, 2027 to December 31, 2027) $1,203,410 net of all applicable taxes and charges $1,359,853 including HST and all applicable charges $1,224,590 net of HST recoveries Option Year 2 (January 1, 2028 to December 31, 2028) $1,238,912 net of all applicable taxes and charges $1,399,971 including HST and all applicable charges $1,260,717 net of HST recoveries Option Year 3 (January 1, 2029 to December 31, 2029) $1,275,480 net of all applicable taxes and charges $1,441,292 including HST and all applicable charges $1,297,928 net of HST recoveries The total potential contract award including all option years is $6,055,686 net of all taxes and charges and $6,842,925 including all applicable taxes and charges. The total potential cost to the City including all option years is $6,162,266 net of HST recoveries. SNF Canada Ltd. (Lot 2) $7,617,400 net of all applicable taxes and charges $8,607,662 including HST and all applicable charges $7,751,466 net of HST recoveries Contract is expected to start on January 1, 2025 and end on December 31, 2026. Option Year 1 (January 1, 2027 to December 31, 2027) $3,922,361 net of all applicable taxes and charges $4,432,268 including HST and all applicable charges $3,991,395 net of HST recoveries Option Year 2 (January 1,2028 to December 31, 2028) $4,039,432 net of all applicable taxes and charges $4,564,558 including HST and all applicable charges $4,110,526 net of HST recoveries Option Year 3 (January 1,2029 to December 31, 2029) $4,160,015 net of all applicable taxes and charges $4,700,817 including HST and all applicable charges $4,233,231 net of HST recoveries The total potential contract award including all option years is $19,739,208 net of all taxes and charges and $22,305,305 including all applicable taxes and charges. The total potential cost to the City including all option years is $20,086,618 net of HST recoveries. The combined total potential contract award including all option years is $25,794,894 net of all taxes and charges and $29,148,230 including all applicable taxes and charges. The total potential cost to the City including the option years for both contracts is $26,248,884 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial term.
BA107.2adopted
Solicitation Issued: September 9, 2024 Solicitation Closed: October 4, 2024 Number of Addenda Issued: Two (2) Number of Bids: Six (6) Table 2: Summary of Proposals Received for Event Series 1 and 2 Supplier Name 2436445 Ontario Inc. o/a Blue Star Pyrotechnics and Special Effects 2645310 Ontario Inc. o/a Capital Pyrotechnics Archangel Fireworks Inc. Concept Fiatlux Inc. Illumin Drone Sow Company Inc. Theodore Roque Range of Scores: 80.7 - 91.2
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 14, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposals Doc4641009724 Description: Provision of Non-Exclusive Design, integration, Supply, Delivery and Cleanup of Pyrotechnic and or Autonomous Aerial Light Show - Event Series 2 for Economic Development and Culture, City Cultural Events, supporting signature city produced events such as Canada Day and New Year's Eve, as well as other City of Toronto produced special events as required. The contract will be awarded to the successful supplier for a period of one (1) year, with four (4) subsequent option years. Should the option(s) be exercised, then the Client Division Head will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Concept Fiatlux Inc. Contract Award Value: $175,000 net of all applicable taxes and charges $197,750 including HST and all applicable charges $178,080 net of HST recoveries Contract is expected to start on December 1, 2024 and end on November 30, 2025 Option Year 1 (December 1, 2025 to November 30, 2026) $180,250 net of all applicable taxes and charges $203,683 including HST and all applicable charges $183,422 net of HST recoveries Option Year 2 (December 1, 2026 to November 30, 2027) $185,658 net of all applicable taxes and charges $209,793 including HST and all applicable charges $188,925 net of HST recoveries Option Year 3 (December 1, 2027 to November 30, 2028) $191,227 net of all applicable taxes and charges $216,087 including HST and all applicable charges $194,593 net of HST recoveries Option Year 4 (December 1, 2028 to November 30, 2029) $196,964 net of all applicable taxes and charges $222,569 including HST and all applicable charges $200,431 net of HST recoveries The total potential combined contract award identified in this report including option years is $929,099 net of all applicable taxes and charges, $1,049,882 including HST and all applicable charges. The total potential cost to the City including option years is $945,451 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals Doc4641009724 Description: Provision of Non-Exclusive Design, integration, Supply, Delivery and Cleanup of Pyrotechnic and or Autonomous Aerial Light Show - Event Series 2 for Economic Development and Culture, City Cultural Events, supporting signature city produced events such as Canada Day and New Year's Eve, as well as other City of Toronto produced special events as required. The contract will be awarded to the successful supplier for a period of one (1) year, with four (4) subsequent option years. Should the option(s) be exercised, then the Client Division Head will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Concept Fiatlux Inc. Contract Award Value: $175,000 net of all applicable taxes and charges $197,750 including HST and all applicable charges $178,080 net of HST recoveries Contract is expected to start on December 1, 2024 and end on November 30, 2025 Option Year 1 (December 1, 2025 to November 30, 2026) $180,250 net of all applicable taxes and charges $203,683 including HST and all applicable charges $183,422 net of HST recoveries Option Year 2 (December 1, 2026 to November 30, 2027) $185,658 net of all applicable taxes and charges $209,793 including HST and all applicable charges $188,925 net of HST recoveries Option Year 3 (December 1, 2027 to November 30, 2028) $191,227 net of all applicable taxes and charges $216,087 including HST and all applicable charges $194,593 net of HST recoveries Option Year 4 (December 1, 2028 to November 30, 2029) $196,964 net of all applicable taxes and charges $222,569 including HST and all applicable charges $200,431 net of HST recoveries The total potential combined contract award identified in this report including option years is $929,099 net of all applicable taxes and charges, $1,049,882 including HST and all applicable charges. The total potential cost to the City including option years is $945,451 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA107.3adopted
Solicitation Issued: August 22, 2024 Solicitation Closed: October 8, 2024 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received Supplier Name EXP Services Inc.* Gannett Fleming Canada ULC** Stantec Consulting Ltd. WSP Canada Inc.* *Supplier did not meet the minimum technical threshold. **Pursuant to the Request for Proposal document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 14, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4744087267, Contract Number RFP-24ECS-BE-03GB Description: Engineering Services for the Detailed Design of the F.G. Gardiner Expressway and Lake Shore Boulevard East Realignment from Cherry Street to Don Valley Parkway Recommended Supplier: Gannett Fleming Canada ULC Contract Award Value: $16,890,274 net of all applicable taxes and charges $19,086,009 including HST and all applicable charges $17,187,543 net of HST recoveries Contract is expected to start on date of award and end on November 1, 2029.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4744087267, Contract Number RFP-24ECS-BE-03GB Description: Engineering Services for the Detailed Design of the F.G. Gardiner Expressway and Lake Shore Boulevard East Realignment from Cherry Street to Don Valley Parkway Recommended Supplier: Gannett Fleming Canada ULC Contract Award Value: $16,890,274 net of all applicable taxes and charges $19,086,009 including HST and all applicable charges $17,187,543 net of HST recoveries Contract is expected to start on date of award and end on November 1, 2029.
BA107.4adopted
Solicitation Issued: November 15, 2022 Solicitation Closed: January 17, 2023 Number of Addenda Issued: Five (5) Number of Bids: Eighteen (18)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 14, 2024) from the Chief Procurement Officer: Solicitation Number: Sourcewell Request for Proposal Number: 011723-VCE Sourcing Project: WS4824662519 Description: Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Volvo and issue a purchase order to their local dealer, Strongco Limited Partnership for non-exclusive supply and delivery of Four (4) Volvo L150H Articulated Loaders (diesel fueled) with related accessories and attachments, with an option to purchase an additional Four (4) units in 2026, Five (5) units in 2027, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Four (4) units in 2028. This contract is for four (4) years, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award. Recommended Supplier: Strongco Limited Partnership, An Authorized Distributor of Volvo Heavy Construction Equipment Potential Initial Contract Award Value (2025-2027) $ 11,436,316 net of all applicable taxes and charges $ 12,923,037 including HST and all applicable charges. $ 11,637,595 net of HST recoveries The contract is expected to start from date of Award, and end on April 14, 2027 This contract may be extended for a fifth year at the discretion of the Sourcewell to April 13, 2028. Potential Optional Contract Award Value (2027-2028) $ 3,861,868 net of all applicable taxes and charges $ 4,363,910 including HST and all applicable charges. $ 3,929,836 net of HST recoveries Total Potential Contract Award Value (2025-2028) $ 15,298,183 net of all applicable taxes and charges $ 17,286,947 including HST and all applicable charges. $ 15,567,431 net of HST recoveries
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Sourcewell Request for Proposal Number: 011723-VCE Sourcing Project: WS4824662519 Description: Leveraging the Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on the Contract with Volvo and issue a purchase order to their local dealer, Strongco Limited Partnership for non-exclusive supply and delivery of Four (4) Volvo L150H Articulated Loaders (diesel fueled) with related accessories and attachments, with an option to purchase an additional Four (4) units in 2026, Five (5) units in 2027, pending budget availability. Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Four (4) units in 2028. This contract is for four (4) years, with the option to extend the contract to one (1) additional one-year term under the same terms and conditions from the date of award. Recommended Supplier: Strongco Limited Partnership, An Authorized Distributor of Volvo Heavy Construction Equipment Potential Initial Contract Award Value (2025-2027) $ 11,436,316 net of all applicable taxes and charges $ 12,923,037 including HST and all applicable charges. $ 11,637,595 net of HST recoveries The contract is expected to start from date of Award, and end on April 14, 2027 This contract may be extended for a fifth year at the discretion of the Sourcewell to April 13, 2028. Potential Optional Contract Award Value (2027-2028) $ 3,861,868 net of all applicable taxes and charges $ 4,363,910 including HST and all applicable charges. $ 3,929,836 net of HST recoveries Total Potential Contract Award Value (2025-2028) $ 15,298,183 net of all applicable taxes and charges $ 17,286,947 including HST and all applicable charges. $ 15,567,431 net of HST recoveries