Award of Doc4044208417 to various Suppliers for Professional Recruitment Services for People and Equity

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The decision

2024-01-03 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 28, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Doc4044208417 Description: For the provision of Professional Recruitment Services. This Request for Proposal has been segmented into the four (4) following categories of services.

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Each Category is awarded with two Suppliers. Category A: Professional Recruitment Services Category B: Temporary Staffing Services Category C: Contingency Recruiting Category D: Job Posting Writing and Advertising The award is to the two highest scoring bidders in each category meeting all the mandatory requirements and specifications of the Request for Proposal. The term of each contract will be from January 31, 2024, ending on December 31, 2026, with two additional optional renewal years as follows: Option Year 1: January 1, 2027 to December 31, 2027 Option Year 2: January 1, 2028 to December 31, 2028 Should the option year(s) be exercised, the Chief People Officer of People and Equity will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Category Descriptions Bidders Category A: Professional Recruitment Service 1st highest: Quantum Management Services 2nd highest: Drake International Inc Category B: Temporary Staffing Services 1st highest: Raise Limited (formerly Ian Martin Limited) 2nd highest: Bevertec CST Inc & Clarity Hiring Inc Category C: Contingency Recruiting 1st highest: Quantum Management Services 2nd highest: HR Associates Incorporated Category D: Job Posting Writing and Advertising 1st highest: Day Communications (acquired by webTactics) 2nd highest: TalentWorld (Garda Canada Security Corporation) Contract Award Value: Category A: Professional Recruitment Services 1. Quantum Management Services $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024 and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries 2. Drake International Inc $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries Category B: Temporary Staffing Services 1. Raise Limited (formerly Ian Martin Limited) $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries 2. Bevertec CST Inc & Clarity Hiring Inc $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries Category C: Contingency Recruiting 1. Quantum Management Services $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries 2. HR Associates Incorporated $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries Category D: Job Posting Writing and Advertising 1. Day Communications (acquired by webTactics) $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries 2. TalentWorld (Garda Canada Security Corporation) $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries The total potential combined contract award identified in this report including option years is $8,000,000 net of all applicable taxes and charges, $9,040,000 including all applicable taxes and charges. The total potential cost to the City including option years is $8,140,800 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: July 13, 2023 Solicitation Closed: August 3, 2023 Number of Addenda Issued: Two (2) Number of Bids: Seventy (70) Table 2: Summary of Bids Received Category A Category B Category C Category D Others 10059455 Canada Inc 10059455 Canada Inc 10059455 Canada Inc Cincotek Consulting LLC* 2302726 Ontario Inc. Enqueue Staffing* Altis Human Resources Inc Advanced Care Solutions For Seniorsinc Altis Human Resources Inc Day Communications Arch Staffing and Consulting Canada Corp.

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Altis Human Resources Inc Arch Staffing and Consulting Canada Corp. Delphath INC Avanciers Incorporated Arch Staffing and Consulting Canada Corp. Avanciers Incorporated Garda Canada Security Corporation Besc Ottawa INC Avanciers Incorporated Bevertec CST Inc Joveo Bevertec CST Inc AVERSAN Inc Cincotek Consulting LLC * VTRAC Consulting Corporation Cincotek Consulting LLC * Bevertec CST Inc Delphath INC Delphath INC Consulting LLC * Drake International INC Drake International INC Canadian Executive Search Group Inc. Design Group Staffing Inc. Garda Canada Security Corporation Delphath INC Garda Canada Security Corp. HR Associates Drake International INC HR Associates Mandrake Management Consultant Corp. Design Group Staffing Inc. Marberg Ltd MERIDIA Recruitment Solutions Garda Canada Security Corporation MERIDIA Recruitment Solutions Manpower Services Canada Ltd HR Associates Manpower Services Canada Ltd Morson International Inc.* I4C Information Technology Consulting Inc Morson International Inc.* Quantum Management Services Ltd IAN Martin Information Technology Quantum Management Services Ltd VTRAC Consulting Corporation Marberg Ltd Safe Umbrella Inc. Manpower Services Canada Ltd Team recruiter COM. Inc Morson International Inc.* Tundra Technical Solutions Inc. Quantum Management Services LTD VTRAC Consulting Corporation Staff Shop Inc. Staffy INC Synergie Hunt International Inc Safe Umbrella Inc. Team recruiter COM. Inc. Tundra Technical Solutions Inc. * Suppliers were found non-compliant with mandatory requirements. Range of Scores: 68.53 to 87.87

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Doc4044208417 Description: For the provision of Professional Recruitment Services. This Request for Proposal has been segmented into the four (4) following categories of services. Each Category is awarded with two Suppliers. Category A: Professional Recruitment Services Category B: Temporary Staffing Services Category C: Contingency Recruiting Category D: Job Posting Writing and Advertising The award is to the two highest scoring bidders in each category meeting all the mandatory requirements and specifications of the Request for Proposal.

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The term of each contract will be from January 31, 2024, ending on December 31, 2026, with two additional optional renewal years as follows: Option Year 1: January 1, 2027 to December 31, 2027 Option Year 2: January 1, 2028 to December 31, 2028 Should the option year(s) be exercised, the Chief People Officer of People and Equity will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Category Descriptions Bidders Category A: Professional Recruitment Service 1st highest: Quantum Management Services 2nd highest: Drake International Inc Category B: Temporary Staffing Services 1st highest: Raise Limited (formerly Ian Martin Limited) 2nd highest: Bevertec CST Inc & Clarity Hiring Inc Category C: Contingency Recruiting 1st highest: Quantum Management Services 2nd highest: HR Associates Incorporated Category D: Job Posting Writing and Advertising 1st highest: Day Communications (acquired by webTactics) 2nd highest: TalentWorld (Garda Canada Security Corporation) Contract Award Value: Category A: Professional Recruitment Services 1. Quantum Management Services $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024 and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries 2. Drake International Inc $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries Category B: Temporary Staffing Services 1. Raise Limited (formerly Ian Martin Limited) $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries 2. Bevertec CST Inc & Clarity Hiring Inc $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries Category C: Contingency Recruiting 1. Quantum Management Services $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries 2. HR Associates Incorporated $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries Category D: Job Posting Writing and Advertising 1. Day Communications (acquired by webTactics) $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries 2. TalentWorld (Garda Canada Security Corporation) $200,000 per contract year, net of all applicable taxes and charges $226,000 per contract year, including HST and all applicable charges $203,520 per contract year, net of HST recoveries Contract is expected to start on January 31, 2024, and end on December 31, 2026. Option Year 1 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Total Potential Contract Award including optional periods $1,000,000 net of all applicable taxes and charges $1,130,000 including HST and all applicable charges $1,017,600 net of HST recoveries The total potential combined contract award identified in this report including option years is $8,000,000 net of all applicable taxes and charges, $9,040,000 including all applicable taxes and charges. The total potential cost to the City including option years is $8,140,800 net of HST recoveries.

On the record

The item as the City filed it